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    Accounting Support - Dallas, United States - Paulding County School District

    Paulding County School District
    Paulding County School District Dallas, United States

    3 weeks ago

    Default job background
    Full time
    Description

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    Position Title: Central Office Accounting Support - PO

    Salary Schedule : PCSD Classified

    Department: Business Services

    Job Code: 243101

    Reports To: Business Services Coordinator

    Work Schedule: Annual/8 hr.

    Grade/Level: BSACT

    FLSA: Non - Exempt

    Primary Function: Oral and written communication skills. Correct English usage, grammar, spelling, punctuation, and vocabulary. Interpersonal skills using tact, patience, and courtesy. Record-keeping and report preparation techniques. Modern office practices, procedures, and equipment. Maintain records and files.

    Working Conditions: Physical Demands:

    Office Environment

    Dexterity of hands and fingers to operate a computer keyboard

    Constant Interruptions

    Hearing and speaking to exchange information

    Seeing to read a variety of materials

    Sitting for extended periods of time

    Bending at the waist, kneeling, or crouching to file materials

    Qualifications:

    Minimum of a high school diploma or GED

    Must possess strong computer, typing, bookkeeping, and analytical skills

    Excellent communicator

    Ability to maintain confidentiality

    The Board of Education and the Superintendent may accept alternatives to some of the above requirements.


    Essential Functions:

    Review, receive into system, and process purchase orders and invoices for payment, sending overages to purchasing for approval

    Process incoming and outgoing daily mail which entails the matching of purchase orders and invoices and filing pending documents

    Monitor/process accounts payable email account for invoices and other vendor correspondence

    Review pending invoices and purchase orders and make necessary contact with vendors and/or PO originators to request needed documentation to complete payment process and resolve billing errors

    Communicate with PO originators regarding various situations in receiving of purchase orders and submitting documentation for payment

    Review problems with supervisor

    Monthly review and resolution of open purchase orders listed on report

    Regular filing of accounts payable and journal entry documents, prepare accounts payable files for storage, and maintain storage records for the department in accordance with the retention schedule

    Assist in implementation of accounts payable process improvements as needed

    Back up and assist with other departmental responsibilities as needed

    All other duties and responsibilities that may be required or requested to ensure prompt and accurate service in the accounts payable department and maintain a steady workflow

    All other duties assigned by the Superintendent or designee

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