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    Controller - Raleigh, United States - The Ladders

    The Ladders
    The Ladders Raleigh, United States

    2 days ago

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    Description


    The Controller assumes responsibility for all financial operations within the organization, overseeing tasks such as general accounting, accounts receivable, cash management, tax reporting, financial planning, and executing finance-related projects.


    Key Role Aspects:

    The Controller is in charge of managing all financial aspects of the organization in compliance with established policies and procedures. They seek approval from the Owner/Administrator for decisions not covered under these guidelines or the job description.

    Authorized to process payments and purchases if pre-approved by the Owner or within specified thresholds outlined in the firm's policies and procedures. Moreover, tasked with supervising and coordinating the daily activities of employees, contractors, and vendors working in the finance/accounting department.

    Not authorized to make hiring, firing, or resource allocation decisions without the Owner's consent. Nonetheless, their recommendations significantly influence such matters and other important decisions.


    The Controller is empowered to halt transactions that violate the firm's operational protocols.

    Additionally, they have the authority to cease revenue transactions that do not align with the company's pricing and invoicing policies.

    However, they are not authorized to provide legal advice, set legal strategies on a per-case/per-client basis.


    Duties Overview


    • Manages the Bookkeeper, Billing Specialist, and financial services vendors, including participating in hiring/firing processes and conducting performance reviews. In the absence of filled positions, responsible for fulfilling the roles of these employees.
    • Supervises and implements financial systems covering billing, trust account management, accounts receivables, collections, bookkeeping, expense management, accounts payables, payroll, audits, and taxes.
    • Collaborates with the Owner and Senior Management on Business Plans and Budget adjustments. Ensures compliance with the annual forward-looking budget.
    • Focuses on Risk Management and Financial Controls.
    • Assists in planning and executing changes in the accounting system.
    • Provides recommendations to the Owner for enhanced financial controls to streamline and safeguard the firm's financial integrity.
    • Identifies and suggests solutions to potential risks.
    • If fulfilling the Bookkeeper's role.
    • Develops and reviews financial statements and key financial reports with the Administrator/CFO, creates budgets, and advises the CFO and Owner on issues and solutions.
    • Daily monitoring of Bank Account balance, Credit Card Accounts, USPTO Deposit Account,
    • Manages Accounts Payable, including receiving vendor/subcontractor invoices, verification/review, payment processing, and record-keeping in the accounting software.
    • Monthly Account Reconciliations encompassing Trust accounts, accounts receivable, and all bank accounts.
    • Ensures reconciliation of month-end payments in Time Matters with Infusionsoft.
    • Tracks, measures, and reports on Accounts Receivables and payment timeliness. Informs Administrator/CFO of clients with outstanding payments, directing the Billing Specialist on A/R collections according to the firm's policies.
    • Collaborates on client inquiries and issues related to billing and payments, providing customer service to resolve problems and maintain client relationships.
    • Manages issues with clients, Merchant Service Provider, and credit card companies to resolve disputes and refund requests. Processes refunds with Owner's approval.
    • Manages bi-weekly payroll and benefits administration.
    • Handles expense records and updates corresponding systems according to costs advanced to clients.
    • Oversees Billing Specialist to monitor and manage the role (individual and results).
    • Timely preparation and distribution of invoices.
    • Ensures clients adhere to payment plan terms.
    • Communicates with clients regarding overdue balances.
    • Accepts payments or negotiates installment plans as per company policies.
    • Requires Controller/Administrator/Owner approval before committing to non-standard agreements.
    • Prepares Annual Financial Statements and Reports for CPA to facilitate Corporate Income Tax Returns. Gathers tax reports as necessary for state and federal compliance.
    • Manages Annual License renewals (State/County/City).
    • Offers initial reviews, data collection, and analysis for strategic and operational planning activities as necessary.

    Qualifications


    Bachelor's Degree:
    A bachelor's degree in accounting, finance, business administration, or a related field is typically a prerequisite.


    Advanced Degree:
    Many Controllers also possess a Master's degree in Business Administration (MBA) or Accounting.


    Accounting Experience:


    • Extensive experience in accounting is crucial, often involving roles like staff accountant, senior accountant, or accounting manager.

    Supervisory Experience:


    • Demonstrated experience in supervising and leading an accounting team is vital for a Controller position.

    Industry Experience:


    • Familiarity with the legal industry or a similar professional setting can be advantageous, offering insights into the unique financial dynamics of law firm operations.

    Technical Skills:


    • Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and advanced Excel proficiency are essential.

    Analytical Skills:


    • Ability to analyze financial data, spot trends, and make informed decisions based on insights.

    Communication Skills:


    • Strong written and verbal communication skills are essential for reporting to senior management and stakeholders.

    Attention to Detail:


    • Precision in managing financial records and ensuring reporting accuracy is crucial.

    Leadership Skills:


    • Proficiency in leading and nurturing an accounting team, managing projects, and implementing financial strategies.
    Plus if bilingual
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