- Submit to each Evaluating Committee a clean spreadsheet with application materials from the Qualtrics and letters of recommendation, indicating which applications are complete and which are still pending (for travel authorization, irb, etc.). Communicate with various stakeholders on when they will get the results of the committee deliberations. Continue emailing students with incomplete applications who must submit their materials. Send an update on students who have completed the requirements from IRB and Travel Authorization, etc.
- Communication: The committee decides which are yes/no/revise resubmit (using technical language) and feedback, so the person needs to communicate the results to each individual student. The person also needs to communicate with other committees about the results. Send reminder emails to students who applied that they need to revise and resubmit to get their relevant materials to their box folders. Communicate decisions to students. Keep track of student applicants waiting on results from IRB. Plan Pre-departure informational meeting.
- Attire: Business Casual
- Standard Office Environment
- Hours per week - 20
- The work hours are from 8:00 a.m. to 5:00 p.m.
- Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- E-Verify Poster (English) [PDF]
- E-Verify Poster (Spanish) [PDF]
- Right To Work Poster (English) [PDF]
- Right To Work Poster (Spanish) [PDF]
-
Administrative Associate
1 week ago
Travis County, TX Austin, United StatesSalary: $29.05 Hourly · Location : Austin, TX · Job Type: Temporary · Remote Employment: Flexible/Hybrid · Job Number: · Department: Veterans Services · Opening Date: 06/12/2024 · Closing Date: 6/14/2024 11:59 PM Central · Job Summary · Under general supervision, assists ...
-
Sr. Administrative Associate
2 weeks ago
The University of Texas at Austin Austin, United States Full timeJob Details · : General Notes · This position is for twelve months and includes the possibility of renewal depending on funding. · The university offers an impressive benefits package. For more details on benefits, please see: and . · This position is eligible for a hybrid F ...
-
Temporary Administrative Associate
1 week ago
The University of Texas at Austin Austin, United StatesJob Posting Title: · Temporary Administrative Associate - Planning, Design and Construction - (UTEMPS) ---- · Hiring Department: · UTemp Pool ---- · Position Open To: · All Applicants ---- · Weekly Scheduled Hours: · 20 ---- · FLSA Status: · Non-Exempt ---- · Earliest S ...
-
Sr. Administrative Associate
1 week ago
University of Texas System Austin, United StatesFLSA Status · Non-Exempt · Earliest Start Date · Immediately · Salary · Salary commensurate with experience · Hours per Week · 40.00 Standard from 8:00 AM to 5:00 PM · Hiring Department · Office of Risk Management · Required Application Materials · A resume and letter of int ...
-
The University of Texas at Austin Austin, United States Full timeJob Details · : General Notes · UT Austin offers a competitive benefits package that includes: · 100% employer-paid basic medical coverage · Retirement contributions · Paid vacation and sick time · Paid holidays · The Office of Sponsored Projects (OSP) serves as the coord ...
-
Administrative Associate, Texas McCombs
3 weeks ago
University of Texas at Austin Austin, United StatesOperational SupportServe as the primary administrative assistant for the Kay Bailey Hutchison Energy Center including multiple staff members, academic directors, and affiliated faculty. Submits and processes all required UT documentation related to travel, events, reimbursements, ...
-
Administrative Associate
1 week ago
University of Texas at Austin Austin, United StatesJob Posting Title: · Administrative Associate · - Hiring Department: · Applied Research Laboratories · - Position Open To: · All Applicants · - Weekly Scheduled Hours: · 40 · - FLSA Status: · Non-Exempt · - Earliest Start Date: · Immediately · - Position Duration: · Expected to C ...
-
Administrative Associate
4 weeks ago
University of Texas at Austin Austin, United StatesJob Posting Title: · Administrative Associate · - Hiring Department: · Applied Research Laboratories · - Position Open To: · All Applicants · - Weekly Scheduled Hours: · 40 · - FLSA Status: · Non-Exempt · - Earliest Start Date: · Immediately · - Position Duration: · Expected to C ...
-
Administrative Associate
3 weeks ago
University of Texas at Austin Austin, United StatesJob Posting Title: · Administrative Associate · - Hiring Department: · Department of Integrative Biology · - Position Open To: · All Applicants · - Weekly Scheduled Hours: · 40 · - FLSA Status: · Non-Exempt · - Earliest Start Date: · Jun 01, 2024 · - Position Duration: · Expected ...
-
The University of Texas at Austin Austin, United States Full timeJob Details · : General Notes · BENEFITS: UT Austin offers a competitive benefits package that includes: · 100% employer-paid basic medical coverage · Free Capital Metro bus rides · Retirement contributions · Paid vacation, sick time, and holidays · Career growth and profe ...
-
Sr. Administrative Associate
3 weeks ago
The University of Texas at Austin Austin, United StatesJob Posting Title: · Sr. Administrative Associate ---- · Hiring Department: · Population Research Center ---- · Position Open To: · All Applicants ---- · Weekly Scheduled Hours: · 40 ---- · FLSA Status: · Non-Exempt ---- · Earliest Start Date: · Immediately ---- · Pos ...
-
Temporary Administrative Associate
2 weeks ago
University of Texas at Austin Austin, United StatesJob Posting Title: · Temporary Administrative Associate - Planning, Design and Construction - (UTEMPS) · - Hiring Department: · UTemp Pool · - Position Open To: · All Applicants · - Weekly Scheduled Hours: · 20 · - FLSA Status: · Non-Exempt · - Earliest Start Date: · Immediately ...
-
Warehouse Associate/administrator
2 days ago
Hub Group Austin, United States**Looking for a career in Logistics? No Experience Needed Opportunity for advancement** · **Warehouse Associate/Administrator** is responsible for loading and unloading freight on our trailers in a safe and timely manner. Frequent lifting, pulling, pushing, and carrying freight i ...
-
Associate Salesforce Administrator
3 weeks ago
NinjaOne, LLC Austin, United States**About the Role** · NinjaOne is looking for an Associate Salesforce Admin with a collaborative, cross-functional approach. You will maintain our systems, processes, data, and insights across our revenue teams (sales, marketing, billing, and customer success). Reporting directly ...
-
Associate Salesforce Administrator
1 month ago
NinjaOne Austin, United States Full timeAbout the Role · NinjaOne is looking for an Associate Salesforce Admin with a collaborative, cross-functional approach. You will maintain our systems, processes, data, and insights across our revenue teams (sales, marketing, billing, and customer success). Reporting directly to o ...
-
Het Administrative Associate
3 weeks ago
University of Texas at Austin Austin, United StatesJob Posting Title: · HET Administrative Associate · - Hiring Department: · McDonald Observatory · - Position Open To: · All Applicants · - Weekly Scheduled Hours: · 40 · - FLSA Status: · Non-Exempt · - Earliest Start Date: · Immediately · - Position Duration: · Expected to Contin ...
-
Grants Administrative Associate
1 week ago
University of Texas at Austin Austin, United StatesJob Posting Title: · Grants Administrative Associate · - Hiring Department: · School of Nursing · - Position Open To: · All Applicants · - Weekly Scheduled Hours: · 40 · - FLSA Status: · Non-Exempt · - Earliest Start Date: · Immediately · - Position Duration: · Expected to Contin ...
-
Temporary Administrative Associate
3 weeks ago
University of Texas at Austin Austin, United StatesJob Posting Title: · Temporary Administrative Associate - Office of the President - (UTEMPS) · - Hiring Department: · UTemp Pool · - Position Open To: · All Applicants · - Weekly Scheduled Hours: · 40 · - FLSA Status: · Non-Exempt · - Earliest Start Date: · Immediately · - Positi ...
-
Temporary Administrative Associate
3 weeks ago
University of Texas at Austin Austin, United StatesJob Posting Title: · Temporary Administrative Associate - Department of Computer Science - (UTEMPS) · - Hiring Department: · UTemp Pool · - Position Open To: · All Applicants · - Weekly Scheduled Hours: · 19 · - FLSA Status: · Non-Exempt · - Earliest Start Date: · Immediately · - ...
-
The University of Texas at Austin Austin, United States Full timeJob Details · : Purpose · To provide administrative and logistical support to the UT Health Austin clinical operations centered around team-focused collaboration and flexible contribution within department-identified priorities. Related responsibilities may transition over time ...
Temporary Administrative Associate - Austin, United States - University of Texas at Austin
![Default job background](https://contents.bebee.com/public/img/bg-user-ex-1.jpg)
Description
Job Posting Title:
Temporary Administrative Associate - Lozano Long Institute of Latin American Studies - (UTEMPS)
* Hiring Department:UTemp Pool
* Position Open To:All Applicants
* Weekly Scheduled Hours:20
* FLSA Status:Non-Exempt
* Earliest Start Date:Immediately
* Position Duration:Expected to Continue Until May 03, 2024
* Location:UT MAIN CAMPUS
* Job Details:General Notes
Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time. Please no phone calls or emails. The projected end date for this temporary assignment is May 03, 2024.
Purpose
Lead and manage the student competitions for the Summer Field Research project.
Responsibilities
Bachelor's degree, one year of experience at the Administrative Assistant level, or high school graduation or GED, and five years of clerical experience.
Preferred Qualifications
Administrative skills for a complex unit requiring the use of initiative and judgment. Collects and compiles information. Translate instructions from technical and administrative superiors to subordinates and handle routine personnel functions. Determine work priorities and schedules. Composes and types departmental correspondence, usually submitting only the complex for approval. Coordinates the exchange of information with other departments. Performs related duties as required.
Hourly Rate
$20.00
Working Conditions
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications.
Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files.
Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs.
If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply.
This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume.In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
* Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.* Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
* Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.
* Equal Opportunity Employer:The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
* Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
* Employment Eligibility Verification:If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
* E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015.
The university's company ID number for purposes of E-Verify is For more information about E-Verify, please see the following:
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report.
You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.