Jobs
>
Stanford

    Executive Assistant, Investment Team - Stanford, United States - Stanford University

    Stanford University
    Stanford University Stanford, United States

    3 weeks ago

    Default job background
    Description
    Executive Assistant, Investment Team


    Stanford Management Company (SMC) is seeking a dynamic, polished, and experienced Executive Assistant to provide professional support to Managing Directors and multiple members of the Investment Team.

    SMC, the University's investment office, is located on campus.

    SMC invests Stanford University's endowment funds, which provide critical financial support to current and future generations of students and scholars.

    SMC offers a friendly small work environment, while being an integral part of one of the world's most respected universities.

    The Executive Assistant will provide complex, high-quality and diversified administrative support while exercising excellent judgment. They will maintain incredible accuracy and agility with a responsive customer-centric approach. They will anticipate the needs of the team members and proactively solve problems and/or independently handle issues. Exceptional communication is a cornerstone of this position.


    CORE DUTIES:

    • Plan and schedule complex calendars with limited or no consultation, using judgment and an in-depth understanding of team members' priorities to resolve calendaring conflicts. Negotiate and manage the needs of individuals or groups requesting time with team members, independently committing their time.
    • Act on behalf of team members in regards to establishing priorities and anticipating, identifying, and resolving problems that are administrative in nature. Use independent judgment to keep team members informed of all matters that require their attention.
    • Serve as the liaison to various internal and external constituencies, including screening correspondence and telephone calls; keep team members informed of all matters requiring their attention.
    • Independently prioritize, plan, coordinate and/or oversee logistics and conferences with individuals and entities internal and external to the university, including investment team members and senior level staff, Board members, and investment managers.
    • Compile materials needed for presentation and/or decision-making purposes, including the quarterly Board book.
    • Manage complex domestic and international business travel and expense reports in compliance with SMC and university policies.
    • Manage multiple projects simultaneously. Anticipate and track initial dates, events, and associated action items; follow up with appropriate parties on behalf of the team members to ensure deadlines are met.
    • Provide support for other staff, including the administrative team and the front desk by providing coverage. Contribute as needed to the overall smooth functioning of the SMC office.

    MINIMUM REQUIREMENTS:

    Education & Experience:
    High school diploma and five years of administrative experience, or combination of education and relevant experience.


    Knowledge, Skills and Abilities:

    • Demonstrated high-level administrative experience which includes advanced computer skills and demonstrated experience with office software and email applications.
    • Excellent verbal and written communication skills, including editing and proofreading.
    • Excellent planning and organizational skills.
    • Ability to take initiative and ownership of projects.
    • Demonstrated ability to handle sensitive issues and maintain confidentiality.
    • Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact.
    • Ability to multi-task, adapt to changing priorities and meet deadlines.

    Certifications and Licenses:
    None


    PHYSICAL REQUIREMENTS*:

    • Constantly perform desk-based computer tasks.
    • Frequently sitting.
    • Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
    • Rarely twist/bend/stoop/squat, kneel/crawl.
    * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.


    WORKING CONDITIONS:

    • Work Schedule: Monday to Friday - 8:30am to 5:30pm
    • May work extended hours.

    WORK STANDARDS:

    • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
    • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
    • A background check will be required for all final candidates.
    We are not able to provide relocation or sponsorship for this position.

    The expected pay range for this position is $39.42 to $46.63 per hour.


    Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position.

    The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

    At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

    Why Stanford is for You

    Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy.

    Our culture and unique perks empower you with:

    • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
    • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
    • A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
    • Discovery and fun. Stroll through historic sculptures, trails, and museums.
    • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more
    Stanford is an equal employment opportunity and affirmative action employer.

    All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

    Additional Information


    • Schedule: Full-time
    Job Code: 4148


    • Employee Status: Regular
    • Grade: G
    • Requisition ID: 102476
    • Work Arrangement : Hybrid Eligible
  • The Ladders

    Investment Team

    6 days ago

    The Ladders San Francisco, United States

    Analyst, Investment Team · San Francisco, CA · Stockbridge is a real estate investment management firm led by seasoned senior professionals averaging 25+ years of real estate industry experience. The firm was founded in 2003 and manages real estate equity investments across the ...

  • Summit Partners

    Associate (2024): Investment Team

    3 weeks ago

    Summit Partners Menlo Park, United States Full time

    Who we are · At Summit Partners, our mission is to be the investment partner of choice for the very best companies and executive talent. With a history spanning four decades, Summit invests across growth sectors of the economy and has invested in more than 550 companies in techno ...

  • SelectLeaders

    Analyst, Investment Team

    6 days ago

    SelectLeaders San Francisco, United States

    Stockbridge is a real estate investment management firm led by seasoned senior professionals averaging 25+ years of real estate industry experience. The firm was founded in 2003 and manages real estate equity investments across the risk spectrum within a variety of investment str ...

  • SelectLeaders

    Analyst, Investment Team

    4 days ago

    SelectLeaders San Francisco, United States

    Stockbridge is a real estate investment management firm led by seasoned senior professionals averaging 25+ years of real estate industry experience. The firm was founded in 2003 and manages real estate equity investments across the risk spectrum within a variety of investment str ...

  • Stockbridge Corp

    Analyst, Investment Team

    1 week ago

    Stockbridge Corp San Francisco, United States

    Analyst, Investment Team · San Francisco, CA · Stockbridgeis a real estate investment management firm led by seasoned senior professionals averaging 25+ years of real estate industry experience. The firm was founded in 2003 and manages real estate equity investments across the ri ...

  • Sapphire Innovations

    Credit Specialist

    2 weeks ago

    Sapphire Innovations Palo, United States

    To complete our team in the production department, we are currently looking for a full-time Credit Specialist (m/f/d) for Individual Business (high requirements - special financing) as soon as possible. · What you can achieve with us: · You will comprehensively process and evalua ...

  • InsideHigherEd

    Fund Accounting Associate

    3 weeks ago

    InsideHigherEd Stanford, United States

    Fund Accounting Associate Stanford Management Company, Stanford, California, United States Finance Apr 29, 2024 Post Date 103003 Requisition #Fund Accounting Associate · Stanford Management Company (SMC), the University's investment office, invests the Merged Pool, which in ...

  • SilverLinx

    Legal and Compliance Director

    2 weeks ago

    SilverLinx Mountain View, United States

    A top global investment bank, with a strong presence across continents, is looking for a skilled Legal & Compliance Director to join their team in Frankfurt, Germany. Working closely with the international Legal & Compliance team and local counterparts, the successful candidate w ...

  • FusionTech

    Assistant (m/f/d) Finance in part-time (20 hours / week)

    2 weeks ago

    FusionTech Bay View, United States Part time

    We are currently looking for an Assistant (m/f/d) Finance in part-time (20 hours/week) to join our team in Munich at the earliest possible date. · Servier is a global pharmaceutical company with headquarters in France and a German branch in Munich. As a privately owned foundation ...

  • InsideHigherEd

    Director of People, Finance, and Administration

    3 weeks ago

    InsideHigherEd Stanford, United States

    Director of People, Finance, and Administration School of Humanities and Sciences, Stanford, California, United StatesNew Administration 6 days ago Post Date 103240 Requisition #The world's biggest social problems are complex, multi-faceted, and pervasive. No academic cente ...

  • InsideHigherEd

    Associate Director, GSB Impact Fund Program

    3 weeks ago

    InsideHigherEd Stanford, United States Administrative Jobs ,

    · Associate Director, GSB Impact Fund Program · Stanford Graduate School of Business · Residing in Silicon Valley, the heart of innovation, Stanford GSB has built a global reputation based on its immersive and innovative management programs. We provide students a transformative ...

  • InsideHigherEd

    Software Engineer

    2 weeks ago

    InsideHigherEd Stanford, United States

    Software Engineer Doerr School of Sustainability, Stanford, California, United States Information Technology Services Feb 16, 2024 Post Date 102296 Requisition #This position is based on Stanford's main campus but is remote eligible. Interested candidates must include a res ...

  • InsideHigherEd

    Managing Director

    2 weeks ago

    InsideHigherEd Stanford, United States

    Managing Director Doerr School of Sustainability, Stanford, California, United States Administration Apr 05, 2024 Post Date 102816 Requisition #This position is based on Stanford's main campus with consideration given to the option for a hybrid work schedule (partially onsi ...

  • InsideHigherEd

    Associate Director, Search Fund Project

    1 week ago

    InsideHigherEd Stanford, United States

    Associate Director, Search Fund Project Graduate School of Business, Stanford, California, United StatesNew Administration 4 days ago Post Date 103471 Requisition #Stanford's Graduate School of Business (GSB) has built a global reputation based on its immersive and innovati ...

  • Stanford University

    Life Science Research Professional 2

    3 weeks ago

    Stanford University Stanford, CA, United States

    Stanford University is seeking a Life Science Research Professional 2 to work under the supervision of Yang Hu, MD, PhD, a faculty member in the Departments of Ophthalmology. The Hu laboratory ) is heavily invested in in vivo mouse disease models to study neurodegeneration and re ...

  • Sares-Regis Group

    Dual-Site Leasing Manager

    2 weeks ago

    Sares-Regis Group Stanford, United States

    · Dual-Site Leasing Manager · US-CA-Palo Alto · Job ID: · Type: Regular Full-Time · # of Openings: 1 · Category: Customer Service/Support · Oak Creek Apartments · Overview · We are growing · Sares Regis Group of Newport Beach, California, is a privately held real estate develop ...

  • InsideHigherEd

    Catalyst Sr. Business Analyst

    3 weeks ago

    InsideHigherEd Stanford, United States Administrative Jobs ,

    · Catalyst Sr. Business Analyst · School of Medicine, Stanford, California, United States · Schedule: Full-time · Job Code: 4123 · Employee Status: Regular · Grade: K · Requisition ID: 92389 · Stanford University faculty and research are world-renown for their innovation and ex ...

  • InsideHigherEd

    Policy Analyst: Quantitative

    3 weeks ago

    InsideHigherEd Stanford, United States

    Policy Analyst: Quantitative Graduate School of Education, Stanford, California, United States Administration Apr 16, 2024 Post Date 100109 Requisition #Who We Are: · The Stanford University Graduate School of Education (GSE) is a top-ranked school of education, known for i ...

  • InsideHigherEd

    Research Related Agreements Officer

    1 week ago

    InsideHigherEd Stanford, United States

    Research Related Agreements Officer Business Affairs, Redwood City, California, United States Compliance Legal Apr 03, 2024 Post Date 102786 Requisition #There are currently three openings for this position. Stanford University is one of Silicon Valley's largest employers - ...

  • InsideHigherEd

    Head, Data Science Training

    3 weeks ago

    InsideHigherEd Stanford, United States

    Head, Data Science Training & Consultation University Libraries, Stanford, California, United States Information Technology Services Jan 05, 2024 Post Date 101788 Requisition #Stanford Libraries is seeking a full-time Head of Data Science Training & Consultation to join the ...