- Responsible for various support document management and billing research tasks related to the monthly production of invoices.
- Ensures the preparation and submission of invoices, financial statements, fiscal reports, and supporting schedules adhere to funding source requirements and the required due dates.
- Works collaboratively with other departments to capture missing support documents needed for billing transactions and resolves billing questions.
- Research, compiles, and reconciles various supporting documents that are included in client invoices.
- Ensures invoice support documentation is accurate and reconciles to the GL expense and payroll schedules provided to the client.
- Collects financial and operational data for programs in support of the monthly billing process and grant close-out activities.
- Ensures the appropriate documentation to support reimbursement of expenditures is accurate, collected, and stored on a timely basis in accordance with contract requirements.
- Supports grant and contract invoicing and compliance activities by ensuring all required documents and reports are extracted and electronically stored promptly.
- Assists with various accounts receivable activities to include, but not limited to, the data entry of online invoices and the update of invoice templates. Provides informational reports as requested.
- Internal Controls
- Reviews and understands Corps processes and procedures to ensure internal controls are maintained, and to protect the organization against fraud.
- Other duties may be assigned as needed.
- Demonstrate excellent analytical skills characterized by identifying, assimilating and comprehending the critical elements of various situations, and extracting and interpreting the implications of courses of action.
- Demonstrate excellent communication and presentation skills (verbal and written) characterized by actively listening and ensuring respectful two-way communication.
- Demonstrate sensitivity, understanding, and the ability to effectively interact with individuals (internal and external) from diverse cultural, socioeconomic, disability and ethnic backgrounds.
- Demonstrate strong time management skills and a high level of attention to detail.
- Demonstrate a high level of accountability, responsibility and dependability.
- Demonstrate teamwork through cooperation and collaboration with others.
- Demonstrate a positive attitude, self-discipline and self-awareness.
- Ability to prepare concise, logical and grammatically correct documents, reports, and presentations.
- Ability to accept, direct and perform responsibilities and assigned tasks as a team member in support of the overall project.
- Ability to explain policies, procedures and directions and represent the Corps' philosophy and values to a wide range of audiences including Corpsmembers, programmatic staff, management and the public.
- Ability to structure tasks, establish priorities and set goals.
- Ability to effectively perform the physical requirements of the job, as well as train others in the same.
- Ability to effectively provide presentations, work demonstrations and instruction to others to promote and establish of culture of safety.
- Ability to balance competing priorities and multiple stakeholders.
- Ability to work independently.
- Intermediate level of computer skills (Microsoft Office environment including Excel, Word, and PowerPoint), software knowledge and Internet research ability.
- High level of interpersonal skills, integrity and the ability to keep information confidential.
- Uses good judgment; evaluates alternatives in the achievement of quality outcomes.
- Results-/Solution-oriented; flexible.
- Passion for the Corps and ability to articulate its mission.
- High school diploma, an Associate degree in Accounting or Business Administration required; Bachelor's degree in these areas preferred.
- Two (2) years of accounting or billing experience.
- Grant billing experience preferred; advanced Excel skills and analytical skills; familiarity with Sage Intacct accounting software, preferred.
- Must be COVID-19 vaccinated and be able to provide supporting documentation.
- Pass a post-offer drug/alcohol screen test before commencing employment (required to submit for the drug/alcohol screening at a company designated facility)
- Pass a post-offer Live Scan (fingerprint/background clearance-Department of Justice) before commencing employment.
- Reference checks will be conducted. Employment is contingent upon receipt of acceptable references.
- Perform other duties as assigned. Please note that this job description is not designed to cover or contact a comprehensive listing of activities, duties and/or responsibilities that may be required of the employee for this job. Duties responsibilities and activities may change at any time and without notice.
- Strong knowledge of Microsoft Excel and Microsoft Outlook.
- Hourly rate: $23.62 -$29.35 (reflects the entire hourly rate range). A starting hourly rate higher than $21.64 per hour is based on a level of experience and education that significantly exceeds the minimum requirements and is commensurate with the compensation scale (hourly rate range).
- Medical, Dental, Vision Benefits with 93% employer coverage of costs for employee and 79% coverage for additional family members.
- 3 weeks of vacation accrued per year;11 paid Holidays and2 weeks of sick time accrued per year.
- 401k retirement plan with match of up to 3%.
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Billing Specialist - Los Angeles, United States - Los Angeles Conservation Corps
Description
Job DetailsLevel
Experienced
Job Location
Administrative Offices - Los Angeles, CA
Position Type
Full Time
Education Level
High School
Salary Range
$ $29.35 Hourly
Job Shift
Day
Job Category
Accounting
Organization Summary
The LA Conservation Corps ("the Corps") is a private, non-profit organization that has helped at-risk young adults develop themselves since 1986. To date, more than 20,000 young people have participated in the Corps classes and service projects, learning new skills while contributing to the quality of life for residents of the greater Los Angeles area.
Position Summary
The Los Angeles Conservation Corps' Finance Team is responsible for managing all financial aspects of the Corps' 140+ grant awards and contracts, including invoicing and the preparation of supporting documentation, receivables collections, grant budgeting, grant financial tracking and reporting, and grant fiscal compliance.
Reporting to the Director of Accounting & Finance, the Billing Specialist plays a crucial role in support of grant and contract invoicing and fiscal compliance by generating invoices and providing support documents and performing billing research activities for the Finance Team.
Essential Responsibilities
Due to the organization's response to the COVID-19 pandemic, your essential functions and responsibilities may change to accommodate the needs of the program and to stay in compliance with CDC and County of LA Public Health Department requirements.
Minimum Requirements/Qualifications
Complete application and provide resume and cover letter at The Los Angeles Conservation Corps only employs individuals who are lawfully authorized to work in the United States.
Based upon a review of your application and supportive information, applicants will be considered for the interview portion. The interview will cover education and experience requirements. Applicants who need reasonable accommodations to apply or interview for this position must notify Human Resources at least four (4) business days before the closing date of the position or, if applicable, at the time an interview is scheduled.
AA/EEO Statement
It is the policy of LA Conservation Corps to seek and employ qualified workforce at all locations, job sites, and facilities, and to provide equal employment opportunities for all applicants and employees in recruiting, hiring, placement, training, compensation and benefits, promotion, transfer, and termination.
LA Conservation Corps
Equal Opportunity Employer
