Deputy Director of Modernization - Jacksonville, United States - Jacksonville Housing Authority

Description

The Jacksonville Housing Authority is an equal opportunity/affirmative action employer. It is the policy and the intent of the Jacksonville Housing Authority to provide equality of opportunity in employment for all persons, and in all aspects of its personnel policies, programs, practices, operations, and in all its working conditions and relationships with employees and applicants for employment. Recruitment, hiring, assignment, training, compensation, promotion, retention, and disciplinary decisions will be made without regard to race, color, religion, creed, national origin, sex, sexual orientation, age, disability, genetic information, veteran status, or any other protected class status applicable under local, State of Florida or federal law.

POSITION

Job Title: Deputy Director of Modernization & Development

FLSA Classification: Exempt

EEO Classification: Professional

Salary/Pay Grade: $88, $115,000.00

Reports to: Director of Modernization & Development

JOB DESCRIPTION

Job Summary

The Modernization & Development Department is responsible for construction administration for the Jacksonville Housing Authority. Oversees developing and monitoring all Capital Funds Program (CFP), modernization and new development activities in the interest of the Agency. Responsible for contracts and project management, including working with architects, engineers, and contractors to meet deadlines during design and implementation stages, while staying within budget and ensuring design and technical specifications are met, quality product results, and compliance with applicable codes/regulations. The employee must coordinate costs, timing, funding availability, contracting requirements, and working relationships throughout the overall project/process. Professional judgment and thorough knowledge of all aspects of construction, modernization, and rehabilitation issues is required to successfully achieve Agency objectives.

Essential Job Functions

• Assists the Director in the oversight of short term and long-range planning for demolition, physical improvements, new/existing modernization and development, and other economic development projects.
• Manages the modernization projects, including monitoring of the Capital Fund Program budget.
• Prepares status reports regarding progress of Comprehensive Grant/Capital Fund Program.
• Assists Agency with the development of Five-Year Action Plan and Annual Statements in accordance with the latest requirements of Quality Housing and Work Responsibility Act of 1998 and HUD regulations.
• Prepares HUD Schedule/Report of Modernization Expenditures, and the narrative report on management improvements on a timely basis, and for coordinating the requisitions for funds to the Field Office, and other HUD reporting.
• Provide Capital Fund/ Modernization training for Agency, upon request. Training, including but not limited to, any and all updates as it relates to HUD and the capital needs of the Agency.
• Prepares HUD required Modernization Reports, including but not limited to, annual Contract and Subcontract Activity, Semi-Annual Labor Standards, and annual EPIC Report.
• Develops overall plan and timetable for the implementation of modernization programs including physical and management improvements.
• Monitors Section 3 compliance and Agency's procurement preference compliance.
• Coordinates the relocation of tenants to alternative housing during modernization process.
• Oversees the maintenance of accurate project files, the application of the Davis-Bacon Wage Rate regulations and other relevant wage requirements, and the preparation of project-related budgets, while ensuring compliance with federal, state, and local residential building requirements.
• Performs research to identify resources and collects required data for the application of funds. Administers the Capital Fund Program (CFP).
• Oversees financial reporting for each funding source, ensuring timely generation and distribution of annual reports.
• Identifies scope of work and prepares detailed cost estimates, cost evaluations, project options, and maintains cost database. Monitors contract-funding analysis and expenditures with reference to the adopted Agency budget and prepares quality assurance plan.
• Develops Requests for Proposal (RFP) and Requests for Qualifications (RFQ) stipulating scope of work, requirements, and evaluation criteria for architects and/or engineering firms (re: construction, mechanical, electrical, security, and life safety systems, etc.) and serves on interview committees for consultant evaluations, ranking, and selection of
• Conducts pre-bid, bid openings, and pre-construction meetings. Prepares bid analysis and contract award recommendations. Prepares contract for firms to whom contract is awarded in accordance with Agency procurement procedures.
• Ensures that all bid/quote documents include current information and requirements for Minority Business Enterprise (MBE) and Section 3 as needed.
• Works with architects, engineers, and consultants during the preparation of assessment reports, schematic designs, design development, and construction bidding documents to ensure achievement of Agency project objectives and document accuracy and completeness. Reviews reports, studies, and bid documents to ensure conformity to Agency criteria and HUD requirements as appropriate.
• Supervises architects/engineers/consultants and capital improvement staff for compliance with contract requirements. Responsible for monitoring work performed, quality assurance, quality control, project tacking, and notification of contractors in writing of construction deficiencies. Negotiates claims and disputes.
• Reviews and approves pay requests, invoices, and change orders.
• Tracks and controls construction schedules and associated costs to achieve completion of the projects within time and monies allocated.
• Responsible for the preparation, presentation, implementation, and follow up of the improvement and upgrade activities necessary for keeping Agency properties/inventory physical integrity viable at all times.
• Conducts site visits to all communities to ascertain conditions of physical structures and to detect deficiencies and troubleshoot solutions.
• Coordinates and communicates Agency goals regarding MBE and Section 3 programs. Develops and maintains MBE and Section 3 database.
• May work with IT Department to post appropriate updates and maintenance of Agency's annual construction and procurement plan.
• Responsible for updating departmental operating procedures in construction management and contract administration.
• Qualifies and establishes a network of reliable general and subcontractors. May conduct procurement fairs, introducing and facilitating communications among general contractors and other business concerns, and presenting Agency annual construction and procurement needs, Agency goals, Agency objectives, and Agency procedures.
• Oversees the recruitment, selection, employment, training, direction, supervision, utilization, evaluation, discipline, and termination of subordinate staff.
• Routinely and comprehensively informs the Executive Director of operations, business, and finance issues and problems facing the project. Prepares full, accurate, timely, and comprehensive reports on subjects requested by the Executive Director as required.
• Ensures ongoing compliance with the licensing, Agency agreements, permit conditions, contracts with third parties, local, state, and federal laws and/or codes governing the project.
• Accountable for consistent adherence to strong Agency standards regarding the ethical, responsible, and appropriate use, care, and safeguarding of Agency materials, supplies, resources, and other assets.
• Undertakes and performs other work-related duties and special projects as assigned by the Director, including research, evaluation, analysis reporting, recommendation, problem resolution, internal and external communications, etc.

MINIMUM QUALIFICATIONS

Education and Experience

Bachelor's degree in Business Administration or Public Administration with an emphasis on Construction Management and/or Structural Engineering; five (5) years directly responsible for managing construction projects and; maintenance of facilities; four (4) years supervisory experience in construction; four (4) years directly responsible for budget development, monitoring and implementation; or graduation from a four (4) year technical school in building construction, engineering, construction management or related field and at least five (5) years of relevant, progressively responsible experience as a construction project manager, building and grounds manager, or closely related responsibilities; or any equivalent combination of education, work experience, or certifications that provides the necessary knowledge, skills and abilities.

Required Knowledge, Skills, and Abilities

• Thorough knowledge of construction principles, methods procedures, and materials.
• Thorough knowledge of specification writing, bidding procedures, cost of labor and materials for construction.
• Thorough knowledge of applicable Housing Agency operating policies, procedures, HUD regulations, and federal, state, and local housing construction, modernization, and rehabilitation ordinances.
• Working knowledge of EEO, ADA, Section 3 and Davis-Bacon requirements.
• Thorough knowledge of purchasing regulations as they relate to HUD, state law, and the Agency's procurement policies.
• Thorough knowledge of the relationship of the Agency to other federal, state, and local jurisdictions and their abilities to provide funds or other support to the Agency.
• Ability to maintain up to date knowledge of HUD programs as they relate to capital needs.
• Ability to conduct and participate in public hearings and meetings to explain projects and set expectations.
• Ability to prepare and analyze appropriate cost estimates for construction budgets.
• Ability to detect defects and faults in construction and to assess compliance with established standards.
• Ability to read and interpret blueprints/shop drawings.
• Ability to interpret regulations and standards, grants, and contracts, for compliance with relevant requirements and Agency standards.
• Ability to establish and maintain effective working relationships with subordinates, co-workers, and persons outside the Agency.
• Ability to plan, direct, and supervise the work of others, to delegate responsibility and authority, and to hold subordinates accountable for tasks assigned.
• Ability to present information in a clear, organized, and convincing manner.
• Ability to accurately and completely document in writing appropriate events and activities.
• Ability to read and comprehend complex material.
• Ability to prepare clear and concise narrative and statistical reports and deal effectively with situations requiring tact and diplomacy, yet firmness.
• Ability to operate appropriate Agency computer equipment and software packages.

Core Competencies

Initiate and Build Relationships: Accepts and celebrates differences within your team. Creates a culture that supports the open-door process and gives employees and residents your time. Be present and available. Execute empathy and understanding to build connections with people. Trust and provide honest, timely feedback. Manages mobile technology.

Operational Excellence: Embraces principles and tools to create sustainable improvement across all assigned departments within the agency. Fosters and creates an environment that is resident, and employee focused, to achieve long-term sustainable growth for the agency. Ensures the right tools are applied to the right processes.

Execution and Results: Defines specific and measurable objectives. Identifies key performance indicators. Stays focused on the results and not the process. Leverages resources available to solve problems and achieve desirable outcomes.

Adaptable/Flexible Skills: Ability to work additional hours, if required, and work with pressing deadlines and being task oriented. Proactively seeks work assignments when current assignments have been completed-takes initiative- and is challenged by full workloads. Willingness and flexibility to manage multiple tasks simultaneously while handling a variety of responsibilities is essential.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

To perform this job successfully, the employee is frequently required to remain in a stationary position. Daily movements include sitting; standing; operating computers and other office equipment; moving about the office; attending onsite and offsite meetings. The employee must be able to communicate via email and verbally via telephone. The employee must occasionally lift up to fifteen (15) pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work is primarily conducted in an office environment, with a high level of interaction with external/internal clients. The position may require work to be performed at different properties or sites for interim periods to support business needs, and employee may be subject to environmental elements when conducting visits to various sites or participating in outside events.

Other: Must possess a valid driver's license and be insurable by Jacksonville Housing Authority.

Position Reports to

Director of Modernization & Development

Leadership Accountability

No

Supervisory Accountability

Yes

Organizational Accountability

No

Financial Accountability

Yes

Customer Accountability

Interfaces with customers internally and externally.

We anticipate hiring at the minimum of the respective pay grade per contractual obligations.

We are an EOE & DFWP. A successful applicant will be required to pass a background check including but not limited to employment history, criminal record and driving record, and may be subject to a pre-employment drug screening.

this job description should not be interpreted as all-inclusive. It is intended to identify the major responsibilities and requirements of this job classification. All incumbents may not perform all the job duties listed, and some incumbents may perform some duties which are not listed, and incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this description.