- Provide administrative support for the purchase requisition process (SOW, new vendor setups, request purchase order on SAP, etc.)
- Payment tracking and record keeping in addition to asset inventory record keeping
- Invoice processing
- Purchasing and tracking of R&D office supplies as directed by the lab
- Support onboarding and termination processes for Employees, Trainees, Interns, Contractors and Temps (laptops, mobile phones, business cards, access badges, IT account setup, etc.)
- Tracking of contractors and temporary employees work hours and process related invoices
- Provide support to Accounting, Legal, Purchasing, and HR as needed
- Provide support for meeting and employee events (conference room reservation, order refreshments/catering, restaurant reservations, R&D event assistances, gift purchasing, etc.)
- Travel logistics support for senior managers, senior visitors and guests.
- Administrative support to senior managers and senior visitors
- R&D activities internal/external documents tracking and record keeping
- Follow up with internal/external requests; obtain signatures, approvals, agreements, NDAs, etc.
- Provide administrative support to maintain and communicate general R&D and research specific procedures
- Support the operations of the office (cubicle assignments, map updates)
- Maintain the email distribution list
- Support the import/export procedures; create shipments
- Minimum of 3-4 years of experience working in an administrative support role is required
- Knowledge of PC and Microsoft Office (Word, PowerPoint and Excel) is required
- Fluency in Japanese is a plus
- Knowledge of SAP is strongly preferred
- Ability to manage multiple job tasks with competing priorities
- Must be flexible, reliable, and able to easily interact with all levels
- Strong problem-solving capabilities
- Superior interpersonal and communication skills
- Ability to work overtime as needed
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Administrative Assistant - Farmington Hills, United States - Hitachi Careers
Description
Description
R&D Administration Assistant
Company: Hitachi America, Ltd.
Division: R&D Planning Office
Location: Farmington Hills, MI
Status: 1 year Project position (with the possibility of extension)
The Company
Hitachi drives Social Innovation Business, creating a sustainable society through the use of data and technology. We solve customers' and society's challenges with Lumada solutions leveraging IT, OT (Operational Technology) and products. Hitachi operates under the business structure of "Digital Systems & Services" - supporting our customers' digital transformation; "Green Energy & Mobility" - contributing to a decarbonized society through energy and railway systems, and "Connective Industries" - connecting products through digital technology to provide solutions in various industries. Driven by Digital, Green, and Innovation, we aim for growth through co-creation with our customers. The company's consolidated revenues for fiscal year 2022 (ended March 31, 2023) totaled 10,881.1 billion yen, with 696 consolidated subsidiaries and approximately 320,000 employees worldwide. For more information on Hitachi, please visit the company's website at
Summary
Hitachi America, Ltd. (www.hitachi-) is seeking an experienced Administrative Assistant to support our R&D team based in Farmington Hills, MI. The position will include a broad range of administrative duties in support of the R&D staff, including, but not limited to providing new hire onboarding support, invoice processing and purchasing lab and office supplies.
Responsibilities
Qualifications
Our Values
We are proud to say we are an equal opportunity employer and welcome all applicants for employment without attention to any factor that doesn't impact your ability to do the job, including race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. We are proud of Japanese heritage, with our values expressed through the Hitachi Spirit:
Wa – Harmony, Trust, Respect
Makoto – Sincerity, Fairness, Honesty, Integrity
Kaitakusha-Seishin – Pioneering Spirit, Challenge
Equal Opportunity Employer (EOE)-Females/Minorities/Protected Veterans/Individuals with Disabilities
If you need a reasonable accommodation to apply for a job at Hitachi, please send the nature of request and contact information to Queries other than accommodation requests will not be responded to.
