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    Senior Coordinator, Sales Administration - Raleigh, United States - On Location Inc.

    On Location Inc.
    On Location Inc. Raleigh, United States

    2 weeks ago

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    Description

    Who We Are:

    On Location is a premium experience provider, offering world class hospitality, ticketing, curated guest experiences, live event production, and travel management across sports, entertainment, and fashion.

    From unrivaled access for corporate clients to guests looking for fully immersive experiences at marquee events, On Location is the premier and official service provider to over 150 iconic rights holders, such as the IOC (Paris 2024, Milano Cortina 2026, LA 2028), NFL, NCAA, UFC and PGA of America, and numerous musical artists and festivals.

    The company also owns and operates a number of unique and exclusive experiences, transforming the most dynamic live events into a lifetime of memories.

    On Location is a subsidiary of Endeavor, a global sports and entertainment company.

    Endeavor is a global sports and entertainment company, home to many of the world's most dynamic and engaging storytellers, brands, live events, and experiences.

    The Endeavor network specializes in talent representation through entertainment agency WME; sports operations and advisory, event management, media production and distribution, and brand licensing through IMG; live event experiences and hospitality through On Location; full-service marketing through global cultural marketing agency 160over90; and sports data and technology through IMG ARENA and OpenBet.

    Endeavor is also the majority owner of TKO Group Holdings (NYSE:
    TKO), a premium sports and entertainment company comprising UFC and WWE.Sales administrators provide essential support to the sales team by coordinating details regarding client related tasks such as monitoring client lifecycles for critical contract, invoice and accounting steps. They will support with items such as entering the sales contract into the sales order system (Optimo).

    They may also coordinate internal, or client facing meetings, schedule appointments, and manage communication between the sales team and other departments to ensure proper customer tracking.

    These sales administrators will have a special focus on the Stakeholder and Custom Group Sales Channel.

    Manage all information relating to client sales accounts during the contracting, invoicing and payment stages to ensure that all teams are maintaining client timelines.

    Entering Sales Contracts into Point of Sale and Inventory system (Optimo).Ensuring the contract is accurately reflected in the system, monitoring product rates, Tax/VAT amounts, payment schedules etc.

    .Follow Up with Operations team on missing information, payment schedules, etc. that would prohibit processing of sales orders.

    Ensuring smooth invoicing process by making sure the contract & invoice is accurate prior to sending to clientEnsure accuracy of Customer Master Data in the system and accurate Billing Details in the system.

    Coordinating with Finance department for any issues, status on payments.
    Entering sales orders into Optimo.
    Perform follow up with Optimo operations team on missing items, payment schedules, etc. Liaison with accounting on invoice timingEnsure accurate customer master data and billing details in Optimo.
    Coordinate with Accounting/Finance depts. to troubleshoot any issues in the cycle.
    Provide payment status to sales teams upon inquiry.
    Partner with dedicated Stakeholder & Custom Groups team to support event finances.
    Support the Operations team to ensure they have clear and concise information for decision making.

    Complete weekly ad hoc reports/projects as requiredWork cross functionaly between departments to maintain accurate information in client recordsUnderstanding of Account management and sales lifecycle managementYou Have TheseAbility to manage multiple tasks in a deadline-driven environment while maintaining a high level of precision.

    Excellent verbal and written communication skills, experience presenting analyses to managementEagerness to be resourcefulExcellent planning & organizational skills to manage multiple projects & deadlines simultaneously; highly organizedProcess orientated and able to manage and reconcile large data sets in multiple company-wide systemsStrong interpersonal skills, a collaborative nature, and a proactive approach to problem-solving; both as an individual contributor as well as a team playerHigh level of attention to detail with respect for working in-line with agreed proceduresStrong focus on seeking efficiencies with attention to detailComfortable working under high pressure in a fast-paced work environmentAdvanced Microsoft Office experience, particularly Microsoft ExcelStrong experience in accounting, finance & budgetingBachelor's degree in Finance, Accounting or a related field, or equivalent experience requiredCritical ThinkingProactive in identifying areas where support can be provided in order to meet deadlinesOrganizationProblem-Solving AbilityCommunication / Interpersonal SkillsWe'd

    Love If You Also Have These:
    Event experienceAccounting/ ERP software knowledgeCRM software knowledge (Salesforce)

    Talent Type:
    IndependentComfortable learning new technology platformsA collaborative mindset and the ability to work effectively within a team.

    Enthusiasm for learning and adapting to new tools and technologies.1-2 years of relevant, professional experienceIdeal background experience includes but is not limited to consulting, or accounting in the live event/media industryTravel: Travel to operational offices when required.

    Must be adaptable with work and travel schedule and be available to travel for work which may include extended work hours during nights, weekends, and holidays.

    International travel may be required. Expected travel may range from 5% annually.


    How we work:
    Endeavor is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business.

    To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4 days per week/in a remote capacity.

    We see immeasurable value internally and throughout the core of the businesses we support.

    Don't meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway.

    You may be just the right candidate for this or other roles. Endeavor unites and brings people together in our love of sport, culture, and entertainment.

    We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do.

    As a global company that drives culture, we strive to reflect the world's diverse voices.

    Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

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