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    Executive Assistant to Managing Director/Head of Strategy/IR - New York, United States - Solomon Page

    Solomon Page
    Solomon Page New York, United States

    3 weeks ago

    Default job background
    Banking / Loans
    Description

    Our client, a Leading Billion-Dollar Global Alternative Asset Manager/Hedge Fund in Midtown Manhattan, is seeking a new Full-Time/Permanent Executive Assistant to support its Head of Strategy/IR. He has been sharing an Assistant and is now looking for his own dedicated support This person will be focused on providing EA support primarily with very light personal work (20%) and will work closely with the Investor Relations Team. Candidates should have a minimum of 7-10+ years of applicable high-level executive administrative experience working in financial services, ideally in a client-facing role or investor relations, and a Bachelor's degree is required. Ideal candidates should be proactive, detail oriented, organized, punctual and dependable, accustomed to working in a fast-paced environment, able to multi-task and maintain composure, and possess excellent interpersonal and communication skills. This person should also have heavy calendar management and travel coordination experience, be able to create decks (comfortable with Excel and PowerPoint), and keep the executive on target with strong follow up skills. This is a great opportunity for someone looking to support an extremely visible Executive who is crucial to the business. This position is based out of the New York office.

    • Salary depends on experience k base), plus paid overtime and discretionary bonus eligibility (total comp k).

    Responsibilities:

    • Provide high-level executive administrative support to the Managing Director/Head of Strategy and his respective team, liaising closely with the Investor Relations Department.
    • Responsible for heavy calendar management, coordinating and scheduling extensive internal and external meetings, client meetings, video/conference/consultant calls, industry conferences, associated 1x1's, etc.
    • Coordinate complex international and domestic travel arrangements, including preparing itineraries and managing trip logistics/follow-up.
    • Screen and answer phone calls.
    • Prepare, process, and submit multiple expense reports.
    • Track department's time off.
    • Manage and update contacts and external interactions in Salesforce.
    • Maintain database via A2 Access.
    • Assist with some personal support, including Board coordination, reservations, medical claim reimbursements, etc.
    • Assist with special projects as assigned.

    Required Qualifications:

    • Minimum 7-12+ years of applicable high-level executive administrative experience within financial services, preferably working in an investment or client-facing department.
    • Bachelors degree required; Business degree is a plus.
    • Knowledge of MS Office Suite (Word, Excel, Outlook, PowerPoint) and Salesforce.
    • Strong emphasis on relationship management, both internal and external.
    • Proactive and takes initiative; anticipates needs of the team.
    • Strong attention to detail, ability to multi-task, keep organized, and maintain composure in a high-volume environment.
    • Able to prioritize, follow through, and communicate effectively.
    • Excellent phone etiquette and interpersonal skills.
    • Punctual and dependable.

    If you meet the required qualifications and are interested in this role, please apply today.

    The Solomon Page Distinction

    Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs – this specialized approach sets us apart in the industries we serve.

    About Solomon Page

    Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: and connect with us on Facebook, and LinkedIn.

    Opportunity Awaits.

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