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Washington, D.C.

    General Accounting Supervisor - Washington, United States - State of Washington

    State of Washington
    State of Washington Washington, United States

    3 weeks ago

    Default job background
    Description
    General Accounting Supervisor (FA 5)At the

    Department of Commerce

    we strive to be creative, collaborative, and trusted.

    We identify opportunities to deliver critical funding and services to strengthen communities and aim to promote equity in all aspects of our work.

    We believe that a diverse and inclusive workforce is essential to our success, and we work to foster an environment where all individuals are valued and respected.

    We cultivate an environment in which we continuously learn, and we own our work.


    We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the richness of the communities we serve.

    Together, we can build a brighter and more inclusive future.

    The

    Financial Services Division (FSD)


    provides professional accounting, budget, contracting, and internal control services that support Commerce's financial health and compliance objectives and ensures financial compliance with state and federal regulations and accurate financial reports for the Annual Comprehensive Financial Report (ACFR).

    This position serves as Commerce's financial expert in accounts payables, cash receipts and travel reimbursement regulation.

    Provides expert level financial review, analysis and intrepretation of fiscal data in accordance with Generally Accepted Accounting Principles (GAAP), federal regulations, Washington State regulations, and agency policies and procedures for travel regulations, general accounts payable and cash receipting.

    Reporting to the General Accounting Manager this positions is responsible for the accurate financial reporting. This position serves as the agency general accounting compliance expert.

    This position ensures that the Department of Commerce earns the trust of the citizens of Washington through knowledgeable and accurate financial reporting.

    Responsible for the oversite of all non-contract invoices payments


    Tasks include:

    • Assign work tasks to Financial Analyst 2's and 3's in order to support the accurate and timelypayments related to employee travel reimbursement, credit card statementpayments/reconciliations, payments to various supply vendors, rent/utilities and all other non contract invoices.
    -Reconcile and pay Verizon wireless cell phone invoice for all cell phones issued to Commerce Employees-Research and pay any outstanding invoices not paid in a timely manner.-Release AFRS payment batches.-Recommends, schedules and performs internal audit functions for the agency and participates in problem resolution.

    Provide consultation and technical assistance services for travel and/or general accounting policy, procedure and/or regulations


    Tasks include:

    • Maintain the Travel Management System (TEMS) adding new employees and workingknowledge of any system updates.
    -Act as the agency expert in the agency travel and meals with meetings policies.-Provide training to program staff on agency policies regarding travel and meals with meetings.-Research questions, issues, errors, and unique situations identified and provide empatheticand proactive customer service while providing resolution.-Keep updated on all Office of Financial Managements SAAM policies and procedures andupdate staff on any policy changes.

    Participate in year-end financial statement closing


    Tasks include:

    • Oversee General Ledger reconciliations.
    -Reconcile CAMS to AFRS-Track agency assets by entering new capital assets into CAMS and removing items sent tosurplus.-Reconcile Debt Book to AFRS and completes year end amortization JV's in AFRS.-Complete Vacation Leave and Sick Leave JV's to record the agency's leave liabilities in AFRS.

    Other duties as assigned

    Tasks include:

    • Act as the backup to payroll FA5 supervisor
    • Assist in process improvement workgroups analysis, evaluation and recommendation forchange
    • Be familiar with General Accepted Accounting Principles (GAAP) and verify that staff followGAAP in their day to day processes.
    -Implement new regulations, policies, procedures and quality/efficiency improvement plans.-Serves as Principal Assistant to WMS2 General Accounting manager.-Participates in the AFRS table maintenance.


    Required Qualifications:

    Education and Experience Equivalences:

    • A combination of education and/or relevant experience, equal to seven (7) years of professional financial experience which includes experience with Generally Accepted Accounting Principles (GAAP)Education (18 quarter or twelve semester college credits in accounting, finance, auditing or budgeting from an accredited institution.
    -Demonstrated ability to work well with others and uphold the Commerce's vision of an -inclusive, collaborative, and professional culture.-Two years of professional supervisory experience

    • Results Focus – Targets and achieves results, sets challenging goals, prioritizes tasks, overcomes obstacles, accepts accountability, sets standards and responsibilities, provides leadership
    • Collaboration – Helps team and stakeholders meet goals and responsibilities, listens to others and values opinions, promotes a collaborative environment, is a trusted partner who communicates openly and honestly
    • Fiscal Accountability
    • Responsibly and accurately handle the public's money when processing financial transactionsExcellent written and oral communication skillsDemonstrated ability to provide excellent customer service and maintain confidentialityDemonstrated experience in process improvement and problem solvingDemonstrated detailoriented and analytical thinkingDemonstrated creative, collaborative and trustworthy behaviorDemonstrated ability to consistently follow applicable financial rules, regulations, and standards

    Preferred/Desired Qualifications:

    • A bachelor's degree from and accredited institution which includes 18 quarter or 12 semester hours in accounting, auditing or budgeting.
    -Two years of experience with governmental accounting and Washington state financial systems (e.g. Agency Financial Reporting System (AFRS), Financial Toolbox, and Enterprise Reporting)-Experience using State and federal policies and laws including the State Administrative and Accounting Manual (SAAM)-Knowledge of accounting theories and practices, such as internal controls, separation of duties, and cash handling-Experience reconciling general ledgers to subsidiary accounts and preparing corrections-Create and populate financial transactions using the Agency Financial Reporting System (AFRS) Financial Toolbox-Intermediate skill level in the Microsoft Office suite of products including Excel, Word, and Outlook-One year experience processing or supervising state travel reimbursements-One year experience using the state's Travel and Expense Management System(TEMS)

    To be considered for this position the following are needed:

    A complete and detailed online application.
    A Cover letter (enter online).At least three professional references (enter online).

    For questions about this recruitment, please contact our recruitment team via email:

    - please reference the job number in your message Work from Anywhere in Washington StateThis position may be located anywhere within Washington State though occasional travel to a Commerce office building or in-state travel to attend events or meetings may be required. If selected, you will need to travel to pick up equipment and receive instruction. Many Commerce employees work remote or have a hybrid schedule.

    This recruitment may be used to fill future vacancies over the next 60 days.

    This position is covered by a collective bargaining agreement.

    Technical support is provided by NEOGOV, can't log in, password or email issues, error messages). DES job seeker support may answer general questions regarding the recruiting system at

    .

    Our Commitment to Equal OpportunityThe Washington State Department of Commerce is an equal opportunity employer.

    We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity.

    Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.

    Persons needing accommodation in the application, testing, or interview process or this job announcement in an alternative format may email Human Resources at

    Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or


    Department of Commerce also offers a competitive benefits package including: medical and dental insurance benefits, retirement and deferred compensation plans, 11 paid holidays each year, 14-25 vacation days per year (depending on length of employment), 8 hours of sick leave per month (if full time employed), bereavement leave, an employee assistance program, as well as other benefits.

    Please see the Benefits Tab for more details.#J-18808-Ljbffr
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