Deputy Assistant Director, Contracts - Olympia, United States - State of Washington

Description

This position is eligible for full time remote/telework within Washington State.

(There may be instances where you would be required to work from the office)

The Department of Enterprise Services (DES) provides centralized business services to state government agencies; to other public entities such as cities, counties and tribes; and to Washington residents.

DES' mission is to strengthen the business of government for a sustainable and just future. Learn more about DES.

About the Contracts & Procurement Department:

The Contracts & Procurement division (C&P) of DES is responsible for the equitable implementation of exceptional and innovative goods and services procurement and contracting.

On behalf of state government, C&P is responsible for statewide, cooperative, and convenience contracts for goods and services; ensuring the attainment of statewide policy objectives for procurement; sole-source contract oversight/ procurement policy; reducing systemic barriers to inclusion and increasing equity in state procurement; and delegation of authority and risk mitigation processes around state procurement activities.

About the Opportunity:

As the Deputy Assistant Director for the Contracts and Procurement Division, you will be responsible for ensuring the successful delivery of C&P services by overseeing the programs responsible for extensive statewide services.

Your work will improve equity in state contracting, helping Washington's small and diverse businesses access procurement opportunities, and assisting agencies in procuring environmentally-sustainable products and services.

We seek a leader who recognizes that the bottom line is about more than money, understands the wide-ranging implications of our decisions, and whose commitment to community economic stability and well-being compels them to ask the tough questions that will make our services better.

You will act on behalf of the Assistant Director and have lead responsibility for developing a customer focused, world class organization that promotes a Lean culture.

Major programmatic areas of responsibility include the management of the Washington Enterprise Business Solution (WEBS) program, enterprise contracts and procurement training programs, the statewide contract vendor management fee, and the statewide contracts usage program.

You will be responsible for developing, reporting, and analyzing data, particularly pertaining to small and diverse supplier participation, that is relied upon at both the department and state level.

You will also encourage an organizational culture that promotes the practice of belonging, inclusion, equity, respect for people, openness, trust, safety, transparency, collaborative problem solving, managing with data, and incremental continuous improvement.

Why join us:
The Department of Enterprise Services offers:

• A great total compensation and benefits package;
• Paid Vacation, Leave, and Holidays;
• A healthy work/life balance, which may include flexible work schedules, teleworking, and an Infants in the Workplace Program;
• An agency-wide commitment to diversity, equity, inclusion and respect, and leaders who encourage all employees to bring their authentic selves to work;
• Access to several state business resource groups including the Rainbow Alliance and Inclusion Network (RAIN); Veteran Employee Resource Group (VERG); Latino Leadership Network (LLN); Blacks United in Leadership and Diversity (BUILD); Disability Inclusion Network (DIN); Washington Immigrant Network (WIN); and Hawaiians, Asians, and Pacific Islanders Promoting an Empowerment Network (HAPPEN);
• Supported growth and development opportunities; and
• Opportunities to serve your community through meaningful work.

If this type of work interests you and your experience, background, and goals are reflected in this role, we encourage you to apply today

As the Deputy Assistant Director for the Contracts and Procurement Division, you will be responsible for:

• Providing consultation to the Assistant Director and conducting research involving matters relevant to the division lines of business.
• Working to ensure the division is continually improving equity in state contracting, helping Washington's small and diverse businesses access procurement opportunities, and assisting agencies in procuring environmentally-sustainable products and services.
• Developing the division and program budgets, budget projections, and budget packages, assisting in managing the division budget, and providing expertise to the other division units in preparing their budgets and allotment requests.
• Managing and facilitating the coaching and mentoring of all staff within the division so as to develop an effective team that practices and demonstrates Lean and agile fundamentals and understands and implements the vision established by the Assistant Director of the division.
• Overseeing the statewide Contracts and Procurement training program; providing guidance to the training manager in creating a training program that is innovative, effective, comprehensive, and easily accessible.
• Overseeing the statewide contract vendor management fee program to establish, monitor, support and evaluate the management fee that is applied to approximately $1.3 billion in annual contract volume across 250+ statewide contracts.
• Overseeing the Washington Electronic Business Solution (WEBS) system that provides statewide vendor registration and bid notification to 20,000+ vendors.
• Developing an electronic procurement (eProcurement) approach within the context of the enterprise resource planning (One Washington) strategy.
• Developing enterprise planning and map (sub-processes/process measures/outcome measures) for the programs and services provided by the C&P division.
• Managing and overseeing the marketing and analysis for statewide contracts.
• Managing and overseeing the outreach and diversity program and assisting the deputy and assistant directors in ensuring direction set by the director and subcabinet committees is implemented and successful.
• Developing division level fiscal notes and bill analyses in response to Legislative bills.

Required Education, Experience, and Competencies:

A Master's Degree in business administration, public administration, law, public health, health administration, or a related field from an accredited college or university whose accreditation is recognized by the U.S.

Department of Education and the Council for Higher Education Accreditation (CHEA);


AND
Four (4) years of experience managing a similar agency program.

OR

A Bachelor's degree in business administration, public administration, law, public health, health administration, or a related field from an accredited college or university whose accreditation is recognized by the U.S.

Department of Education and the Council for Higher Education Accreditation (CHEA);


AND
Five (5) years of experience managing a similar agency program.

OR

Eight (8) years of experience managing a similar agency program.

Preferred Additional Education, Experience, and Competencies:

• Four years of governmental policy work; and/or
• Four years of project management experience and/or a project management certificate from an accredited college or university or a Certified Project Management certificate from the Project Management Institute (PMI); and/or
• Lean quality certification (green belt or black belt); and/or
• Agile/Scrum certification.

How to apply:

Interested? We would love to hear from you Click "Apply" at the top of this page to start your application.

You can save the application and come back to it, if needed. Be sure to complete the application fully to include a full work history and responses to the supplemental questions.

Please provide the following documents to be considered; failure to do so may result in you not being considered for the position:

• A letter of interest, describing how you meet the qualifications for this position as outlined in the job posting;
• A current resume, detailing experience, and education; and
• A current list of at least three (3) professional references with current contact information (attached or available to provide at the time of interview).

Do not attach any documents that include photos or private information (social security number, year of birth, etc.).


NOTE:

The initial screening will be solely based on the contents and completeness of the "duties summary" section of your application, application material submitted, and the supplemental questionnaire.

Responses to the supplemental questionnaire regarding work experience must be reflected in the "duties summary" section of the application. A resume will not substitute for completing the "duties summary" section or the supplemental questions of the application.


Conditions of Employment:

• Background Check Notice: Prior to any new appointment into the Department of Enterprise Services, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.

Opportunity for All:

The Department of Enterprise Services celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, creed, color, national origin, citizenship or immigration status, marital status, families with children (including pregnancy, childbirth, or related medical conditions), sex, sexual orientation, gender identity diversity, age, status as a protected veteran, honorably discharged veteran or military status, status as an individual with the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics.

We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws.

You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.

Contact Information:
For questions about this recruitment or to request a reasonable accommodation in the application process, contact Angie Anderson at or email Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or

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