contract monitor - Los Angeles, United States - The County of Los Angeles

Description

CONTRACT MONITOR
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CONTRACT MONITOR
Salary

$49, $66,236.88 Annually

Location

Los Angeles County, CA

Job Type

Full time

Job Number

W4227N

Department


INTERNAL SERVICES
Opening Date

10/28/2022

Closing Date

Continuous

Description

Benefits

Position/Program Information


EXAM NUMBER
W4227N


When to Submit Your Application:
The application filing period will begin on October 31, 2022, at 7:00 a.m. (PT).

This examination will remain open until the needs of the service are met and is subject to closure at any time without prior notice.

No out-of-class experience will be accepted.

Type of Recruitment:
Open Competitive Job Opportunity

This announcement is being reposted to re-open the filing period, revise benefits section, license information, physical class and include COVID-19 vaccination information.

Check Out Our Outstanding Benefits

Los Angeles County offers one of the strongest public-sector benefits packages in the nation.

Flexible Benefit Plans - Benefits may be purchased using tax-free County contribution of an additional 14.5%-17% of the employee's monthly salary.

Robust Retirement Packages - Contributory-defined benefit plan; optional tax-deferred income plans that may include a County matching contribution up to 4% of employee's salary.

Generous Maternity and Family Leave Benefits

Flexible Schedules (Telework - where appropriate)

Rideshare, Parking, and Transit Benefits

13 paid holidays per year

Who We Are

The Internal Services Department (ISD) plays a major role in supporting all County of Los Angeles departments and commissions.

With an annual budget of over $873 million and 2,183 budgeted positions along with over 5,120 contracted workers of varying professions in facilities management, information technology, environmental, administrative, purchasing and contracting, ISD is the County's trusted partner and provider of choice.

The Opportunity

We are pursuing qualified candidates to fill Contract Monitor positions in the Custodial & Landscaping Division.

You will be responsible for making daily inspections of County sites to ensure contractors are providing services in accordance with contract terms.

You must have the ability to communicate effectively in writing, to prepare inspection reports, and document deficiencies.

Essential Job Functions


Position Responsibilities:
Monitors, audits and evaluates services provided by the contractors.

Participate in the Request for proposal (RFP) for additional or new services

Conducts on-site inspections of services provided by contractors.

Use the proper applications and methods to submit the inspection reports.

Ensures that contractors' staff are properly supervised; are in possession of mandated certifications, and are performing required duties.

Investigates any potential problem areas and recommends resolutions.

Ensures that required paperwork is completed correctly and in a timely manner.

Ensures that contractors are responsive in providing the appropriate kind and level of service specified in the contract agreement.

Prepares and submits reports on contractor performance which include detailed descriptions of instances in which contract terms are violated and corrective action taken.

Process discrepancy reports in case if the corrective action is not completed.

Contacts contractor representatives to correct violations of contract terms.

Performs other work-related duties, as assigned.

Requirements


Requirements to Qualify:

Two years' experience providing custodial services at the level of Los Angeles County's class of Custodian Supervisor.* -OR- Two years' experience monitoring, auditing and evaluating services provided by contractors to governmental agencies.

*In the County of Los Angeles, experience at the level of Custodian Supervisor is defined as supervising a crew of custodians or other workers maintaining the cleanliness and appearance of County Offices, hospitals, health and correctional facilities, institutions, and buildings.


License:
A valid California Class C Driver License is required to perform job-related essential functions.

Successful applicants for positions that require driving must obtain and present a copy of his/her driving record from the California State Department of Motor Vehicles before final appointment.

Applicants should not present a copy of their driving history until asked to do so by the hiring department.

The County will make an individualized assessment of whether an applicant's driving history has a direct or adverse relationship with specific duties of the job.

License must not be currently suspended, restricted, or revoked.


Physical Class:

• This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

Desirable Qualifications:
Knowledge of Living Wage Ordinance, State, Federal and County regulations, policies and procedures related to contracting.

Experience working with the public and maintaining a significant commitment to customer service.

Experience interacting effectively with staff of all levels, customers and contractors to resolve or prevent problems and complaints.

Experience operating Microsoft Office software such as Word for preparing and updating reports or Excel for developing spreadsheet documents, and/or other work-related programs.

Excellent oral communication skills to effectively give detail instruction to others.

Excellent written skills to prepare inspection reports and to document violation of contract terms.

Additional Information


Our Assessment Process:

This examination will consist of two (2) parts:

Part I:
A written examination test covering forms, logic and reasoning, reading comprehension and English usage weighted at 50%.

You must achieve a passing score of 70% or higher to advance to Part II of the examination.


NOTE:

THE WRITTEN TEST IS A STANDARDIZED TEST AND NOT SUBJECT TO REVIEW BY CANDIDATES PER CIVIL SERVICE RULE 7.19.

Part II:

An interview evaluating the applicant's attitude and interest in the position, knowledge and experience, oral and written communication skills, problem solving skills, and customer service and interpersonal skills weighted at 50%.

Candidates must achieve a passing score of 70% or higher on the interview in order to be placed on the Eligible Register.

NO PERSON MAY COMPETE FOR THIS EXAMINATION MORE THAN ONCE EVERY SIX (6) MONTHS.



Eligibility Information:

The names of candidates receiving a passing score in this examination will be placed on the Eligible Register in the order of their score group for a period of six (6) months following the date of promulgation.

PASSING THIS EXAMINATION AND BEING PLACED ON THE ELIGIBLE REGISTER DO NOT GUARANTEE AN OFFER OF EMPLOYMENT.

Applications will be processed on an as received basis and promulgated to the Eligible Register accordingly.

Shift:
Any - Appointees may be required to work any shift, including nights, weekends, holidays, overtime, and call back.


Vacancy Information:

The resulting Eligible Register for this examination will be used to fill vacancies in the Internal Services Department, Custodial & Landscaping Division located at various locations throughout Los Angeles County.

NOTE:
All notifications including invitation letters will be sent electronically to the email address provided on the application. It is important you provide a valid email address. Please ,) and your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.

Los Angeles County will not consider claims of not viewing or receiving notifications to be a valid reason for late test administration or rescheduling of a test component.

How to Apply

Applications must be filed online only. We must receive your application by 5:30 p.m. (PT), on the last day of filing. Applications submitted by U.S. mail, fax, or in person will not be accepted. Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using the website .

Plan to submit your online application well in advance of the 5:30 p.m. (PT) deadline on the last day of filing to ensure you have sufficient time to verify your email address.

You may be required to verify your email address before the application can be submitted by entering a six-digit code sent to your email address.

This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

Please make sure you put in the time and effort when filling out your application and supplemental questions (if any) completely.

The acceptance of your application depends on whether you have clearly shown that you meet the Requirements to Qualify as listed on this bulletin.

Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job.

For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed.

If your application is incomplete, it will be rejected.

Please note that all information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made.

Falsificationof any information may result in disqualification or rescission of appointment.

Utilizing verbiage from Class Specification and Minimum Requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements.

Doing so may result in an incomplete application and you may be disqualified.

Applicants have the ability to opt out of email from LA County.

If you unsubscribe, you will not receive any email notifications for any examination for which you apply with Los Angeles County.

Regardless of whether you choose to unsubscribe, you can always check for notifications by logging viewing your profile inbox, which saves a copy of all emailed notices.

FAIR CHANCE INFORMATION:
The County of Los Angeles is a Fair Chance employer.

Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment.

The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s).

If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.

"

COVID-19


VACCINATION:
All County workforce members must be fully vaccinated against COVID-19 as a condition of employment.

Successful candidates for this position will be required to submit proof of vaccination against COVID-19 or request an exemption for qualifying medical or religious reasons during the onboarding process.

Candidates should not present proof of vaccination until instructed to do so by the hiring department.

Have questions about anything listed above?


Contact us:

Exam Number:
W4227N


Department Contact Name:
Raul Mendez


Department Contact Phone:

Department Contact Email:

California Relay Services Phone:

ADA Coordinator Phone:


Teletype Phone:
Alternate

Teletype Phone:

COUNTY OF LOS ANGELES
Employment Information

Any language contained in the job posting supersedes any language contained below.


Your Responsibilities:

Completing Your Application:
a.

Before submission of the application, it is your responsibility to ensure that all information provided is correct and complete on the application.

Incomplete applications cannot be accepted.

b. List each payroll title separately for each job. Do not group your experience. Specify the beginning and ending dates for each job.

If you are a Los Angeles County employee and have held multiple positions, do NOT list all of your time with the County under your present payroll title.

c. Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.

d.

To receive credit, include required documents (e.g., copy of your diploma, transcript, certificate, or license) as directed on the job posting.

International degrees in a foreign language must be translated to English and evaluated for equivalency to U.S. standards. Refer to the job posting for specific deadlines for supporting documentation.


Requirements on Job Posting:
a. Your application will only be accepted if it clearly shows you meet the requirements. The information you give will determine your eligibility and is subject to verification at any time.

b.

You must be at least 16 years of age at the time of appointment unless other age limits are stated on the job posting.

The Federal Age Discrimination in Employment Act (ADEA) of 1967, as amended, prohibits discrimination on the basis of age for any individual age 40 or older.

c. Experience is evaluated on the basis of a verifiable 40- hour week, unless specified otherwise. Prorated part-time experience may be acceptable.

Application Deadline:

All job applications must be completed and submitted before the closing time on the last day of the filing period as indicated on the job posting unless other instructions are provided.

Job postings with an open continuous filing period are subject to closure without prior notice.

It is to your advantage to file your application early and not wait until the last allowable date and time as you will not be able to apply once the filing period has closed.

Change of Name or Address:

To change personal information such as your name or address, log into your profile make the necessary change.

This can be done at any time.


Equal Employment Opportunity/Non-Discrimination Policy:
a.

It is the policy of the County of Los Angeles to provide equal employment opportunity for all qualified persons, regardless of race, color, religion, sex, national origin, age, sexual orientation, disability, or any other characteristic protected by state or federal law.

b.

If you are an individual requesting reasonable accommodation(s) in the examination process, please contact the testing accommodation coordinator listed on the job posting.

The provision of accommodation(s) may be subject to verification, consistent with state and federal law. All accommodation-related information will remain confidential.

Disclaimer:

The County of Los Angeles is not responsible or in any way liable for any computer hardware or software malfunction that may affect the employment application or the application selection process.

You assume all responsibility and risk for the use of this system and the Internet generally.

This system and the information provided on it are provided on an "as is" and "as available" basis without warranties of any kind, either express or implied.

No advice or information given by the County of Los Angeles or its respective employees shall modify the foregoing or create any warranty.

The County of Los Angeles expressly disclaims any warranty that the information on this system or on the Internet generally will be uninterruptible or error free or that any information, software or other material accessible from the system is free of viruses or other harmful components.

You shall have no recourse against the County of Los Angeles as the system provider for any alleged or actual infringement of any proprietary rights a user may have in anything posted or retrieved on our system.

The County of Los Angeles shall not be liable for any direct, indirect, punitive, incidental, special or consequential damages arising out of or in any way connected with the use of this system or with the delay or inability to use it (or any linked sites), or for any information obtained through this system, or otherwise arising out of the use of this system, the Internet generally or on any other basis.

NOTE:

Your application is submitted using Secure Encryption to ensure the privacy of all information you transmit over the Internet.

By accepting the Use Disclaimer set forth herein, you agree to all of the above terms and further agree to use this Online Job Employment Application System only for the submission of bona fide employment applications to the County of Los Angeles.

Any other use of this Online Job Employment Application System, including without limitation any copying, downloading, translating, decompiling, or reverse engineering of the system, data, or related software, shall be a violation of the Use Disclaimer.

Test Preparation:
Study Guides and other resources are available to help candidates prepare for employment tests.

An interactive system for taking practice tests may be accessed on the Department of Human Resources website Additional resources may be listed on the job posting.

Veteran's Credit:

In all open competitive examinations, a veteran's credit of 10 percent of the total credits specified for such examinations will be added to the final passing grade of an honorably discharged veteran who served in the Armed Forces of the United States under any of the following conditions: During a declared war; -or- During the period April 28, 1952 through July 1, 1955; -or- For more than 180 consecutive days, other than for training, any part of which occurred after January 31, 1955, and before October 15, 1976; -or- During the Gulf War from August 2, 1990 through January 2, 1992; -or- For more than 180 consecutive days, other than for training, any part of which occurred during the period beginning September 11, 2001, and ending on August 31, 2010 the last day of Operation Iraqi Freedom; -or- In a campaign or expedition for which a campaign medal or expeditionary medal has been authorized and awarded.

Any Armed Forces Expeditionary medal or campaign badge, including El Salvador, Lebanon, Grenada, Panama, Southwest Asia, Somalia, and Haiti qualifies for credit.

A campaign medal holder or Gulf War veteran who originally enlisted after September 7, 1980 (or began active duty on or after October 14, 1982, and has not previously completed 24 months of continuous active duty) must have served continuously for 24 months or the full period called or ordered to active duty.

This also applies to the spouse of such person who, while engaged in such service was wounded, disabled or crippled and thereby permanently prevented from engaging in any remunerative occupation, and also to the widow or widower of any such person who died or was killed while in such service.

A DD214, Certificate of Discharge or Separation from Active Duty, or other official documents issued by the branch of service are required as verification of eligibility for Veterans preference.

Applicants must submit the documentation for each open competitive exam to qualify for veteran's credit. More information available

Accreditation Information:

Accredited institutions are those listed in the publications of regional, national or international accrediting agencies that are accepted by the Department of Human Resources.

Publications such as American Universities and Colleges and International Handbook of Universities are acceptable references.

Also acceptable, if appropriate, are degrees that have been evaluated and deemed to be equivalent to degrees from United States accredited institutions by an academic credential evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc.

(AICE). More information is available E Resource )

Background Check:
The County of Los Angeles is a Fair Chance employer.

Except as otherwise permissible under applicable laws, you will not be asked to provide information about a conviction history unless you receive a conditional offer of employment.

The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and will also consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s).

If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.

Career Planning:
Resources to help current and prospective employees plan a career with Los Angeles County are available.

To explore career paths to and from nearly all job titles, please visit our interactive Career PathFinder application athttps:
//career-Benefit Information: Depending on the position, the successful candidate will enroll in a contributory defined benefit pension plan if the candidate is a "new member" of the County's defined benefit plan (LACERA) on or after January 1, 2013 (first employed by the County on or after December 1, 2012) – unless she or he established reciprocity with another public retirement system in which she or he was a member before January 1, 2013. It should be noted that County employees do not pay into Social Security, but do pay the Medical Hospital Insurance Tax portion of Social Security at a rate of 1.45%. The Los Angeles County Employees Retirement Association (LACERA) has reciprocal agreements with several public retirement systems in California.

Americans with Disabilities Act of 1990: All positions are open to qualified men and women.

Pursuant to the Americans with Disabilities Act of 1990, persons with disabilities who believe they need reasonable accommodation, or help in order to apply for a position, may contact the ADA/Personnel Services for Disabled Persons Coordinator.

Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting.

The County will attempt to meet reasonable accommodation requests whenever possible.

Equal Employment Opportunity:

It is the policy of the County of Los Angeles to provide equal employment opportunity for all qualified persons, regardless of race, religion, sex, national origin, age, sexual orientation, disability, or any other characteristic protected by state or federal law.

All positions are open to qualified men and women pursuant to the Americans with Disabilities Act of 1990 and the California Fair Employment and Housing Act.

The County will comply with all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants.

Los

Angeles County Child Support Compliance Program:

In an effort to improve compliance with court ordered child, family and spousal support obligations, certain employment and identification information (i.e., name, address, Social Security number and date of hire) is regularly reported to the State Directory of New Hires which may assist in locating persons who owe these obligations.

Family Code Section 17512 permits under certain circumstances for additional employment and identifying information to be requested. Applicants will not be disqualified from employment based on this information.

Social Security Act of 2004:

Section 419 (c) of Public Law , the Social Security Protection Act of 2004, requires State and local government employers to disclose the effect of the Windfall Elimination Provision and the Government Pension Offset Provision to employees hired on or after January 1, 2005, in jobs not covered by Social Security.

The County of Los Angeles does not participate in the Social Security System.

All newly hired County of Los Angeles employees must sign a statement (Form SSA-1945) prior to the start of employment indicating that they are aware of a possible reduction in their future Social Security benefit entitlement.

For more information on Social Security and about each provision, you may visit the , or call toll free Persons who are deaf or hard of hearing may call the TTY number or contact a local Social Security office.

Employment

Eligibility Information:
Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States.

Immigration law provides that all persons hired after November 6, 1986, are required to present original documents to the County, within three (3) business days of hiring, which show satisfactory proof of 1) identity and 2) U.S.

employment eligibility.

The California Fair Employment and Housing Act(Part 2.8 commencing with Section 12900 of Division 3 of Title 2 of the Government Code) the Regulations of the Fair Employment and Housing Commission (California Code of Regulations, Title 2, Division 4, Sections through 8504) and other applicable laws prohibit employment discrimination based on an applicant's protected characteristics, including race, color, religion, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, sexual orientation, age, pregnancy, childbirth, and other characteristics.

COVID-19


VACCINATION:
Some County workforce members may be required to be fully vaccinated against COVID-19.

Successful candidates for those positions/classifications may be required to submit proof of vaccination against COVID-19 or request an exemption for qualifying medical or religious reasons during the onboarding process.

Candidates should not present proof of vaccination until instructed to do so by the hiring department.

Updated February 2024

For detailed information, please clickhere )

Agency

County of Los Angeles

Address

Los Angeles, California, 90010

Website

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