Contract Management Specialist - Los Angeles, United States - California FAIR Plan Association

California FAIR Plan Association
California FAIR Plan Association
Verified Company
Los Angeles, United States

1 month ago

Mark Lane

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Mark Lane

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Description
***The Contract Management Specialist develops and manages vendor contracts and service level agreements. This position oversees the vendors' day-to-day operations, identifies training needs, tracks contract termination or extension dates, and tracks performance. This position is also responsible for the development, implementation, and management of a contract management inventory system to track all contracts across the Association.


PRINCIPAL DUTIES & RESPONSIBILITIES

  • Develops and maintains database for organizing contracts and tracking key terms and dates
  • Tracks contracts to ensure milestones are met
  • Tracks contracts to ensure appropriate contract terms are included and inappropriate contract terms are deleted
  • Tracks contracts to ensure business units have sufficient time to determine whether to renew or terminate
  • Negotiates basic contract terms with vendors
  • Identify, develop, and implement a contract management inventory system for the Association
  • Maintain and manage inventory of all contracts across functions within the Association
  • Coordinate with internal clients to review all contracts, provide recommendations on language and terms, and finalize contracts
  • Ensures compliance with relevant laws and regulations
  • Develops and maintains standard metrics of vendor performance
  • Develops and maintains standard metrics for monitoring vendor bills and policies
  • Maintains strategic relationships with existing and new vendors to service immediate and emerging needs
  • Conducts monthly audits of service level agreements, with a focus on quality management and process improvement
  • Acts as the California Earthquake Agency liaison
  • Purchase goods or services that meet the quantity and quality expectations of the organization
  • Stays up to date on industry trends and new products
  • Compares available goods with industry trends to determine appropriate pricing
  • Manages the procurement of products and services
  • Analyzes and evaluates supplier performance
  • Develops and maintains supplier relationships
  • Coordinates with other departments

EDUCATION & EXPERIENCE

  • Bachelor's degree or equivalent
  • 35 years work experience in contract management or similar role
  • Strong preference for prior insurance industry experience
  • Strong verbal and written communication skills are required
  • Demonstrated ability to plan, delegate and evaluate progress toward goals is necessary for managing these projects
  • 4+ years managing and negotiating vendor contracts
  • Demonstrated communication skills, both verbal and writing skills
  • Proficient with Microsoft Office Suite of Products
  • Outstanding negotiation and interpersonal skills
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