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HR Associate/Admin Assistant - Peabody, United States - Bridgewell
Description
Bridgewell strengthens communities by providing an unmatched range of social and human services that empower people with disabilities and other life challenges to live safe, self-directed, and productive lives. Bridgewell delivers support through community housing, day programs, outpatient treatment, recovery services, education, and employment training. We're committed to helping people in need, from those with autism to people with substance use disorders, become engaged members of their communities. Bridgewell is also the industry leader in developing innovative offerings responding to unmet or emerging needs.Our employees take pride in making every day count to its fullest. They are committed to adding value to the lives of the people we support, and they bring energy, ideas, and a passion for service. Does this describe you? Then please consider joining our incredible team
Connecting People with Possibilities
Mission: Bridgewell inspires hope and empowers people experiencing life challenges to achieve their fullest potential.
DEIB Statement: Bridgewell strives to reflect the diversity of our employees and the people we serve by cultivating an equitable, inclusive environment that empowers everyone to be their authentic selves. We encourage, support, and celebrate the many voices and cultures of Bridgewell. With dignity, caring, integrity, and respect at our core, we embrace the diverse experiences that enrich our community daily.
Summary: The HR Associate - Admin Assistant supports Bridgewell's mission by providing front desk reception to all visitors who contact the main office by telephone or in-person and administrative support to the Human Resources department in various tasks and projects related to employee onboarding, employee engagement, and recognition, DEIB, scheduling meetings and investigations, reporting and employee files compliance.
Essential Duties & Responsibilities:
1. Answers and directs phone calls to the appropriate person within the organization.
2. Provides exceptional customer support to all visitors in the organization, greeting and assisting visitors in a respectful and engaging manner.
3. Sorts and distributes incoming and outgoing mail.
4. Keep the reception area, the mailroom, and the supply closet well organized and decorated creating a welcoming and engaging environment.
5. Proactively orders and stocks supplies, postage stamps, etc., and keeps track of inventory to ensure that supplies are available in a timely manner.
6. Supports the Chief Human Resources Officer with DEIB and Employee Engagement activities, events, and newsletters; prepares and distributes birthday cards, oversees the employee years of service recognition process and celebration, and other activities as assigned.
7. Assists the Human Resources team with HR Data Reporting and presentations as needed.
8. Assists the recruitment team with education/license/certification verifications, OIG searches, I-9, and obtaining Intellicorp/RMV records as needed.
9. Prepares ID badges for visitors and new hires/plus internal hires/promotions.
10. Oversees the Bridgewell fax number and the HR email and distributes appropriate communications in a timely manner.
11. Assists with employment verifications and other employee letters as needed.
12. Supports, respects, and promotes an environment that fosters Diversity, Equity, Inclusion, and Belonging for all employees and people in our services.
13. Remains in compliance with all annual mandatory training.
14. Other duties as assigned.
Required Education/Experience:
1. Must have a High School diploma or GED. Associate's degree is preferred.
2. Prior experience managing front desk reception is required.
3. Prior experience in Human Resources will be preferred.
Required Skills/Knowledge:
1. Excellent written and oral communication skills.
2. Excellent customer service and problem-solving skills.
3. Ability to prioritize and strong organizational skills.
4. Strong working knowledge of Microsoft Word, Excel, and PowerPoint is required.
5. Strong team player, with a positive and can-do attitude who can collaborate effectively with a multi-disciplinary team.
Physical Demands:
While in the office the below physical demands apply; reasonable accommodations may be made to enable a person with a disability to perform the essential functions:
1. Prolonged periods sitting at a desk and working on a computer.
2. May occasionally climb stairs and lift to 25 pounds.
3. Must be able to drive a vehicle.
Bridgewell offers:
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.
Requires acceptable CORI results according to Bridgewell policy.
Bridgewell is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
