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    Operations Manager - Tampa, United States - Vaco

    Vaco
    Vaco Tampa, United States

    2 weeks ago

    Default job background
    Engineering / Architecture
    Description

    Facilities and Property Manager

    Responsibilities:

    • Oversee all aspects of preventive and reactive building and site maintenance services, encompassing security, janitorial, landscaping, and pest control.
    • Proactively develop safety protocols addressing potential security concerns affecting our properties, such as pandemics, civil protests, or other notable events.
    • Conduct regular inspections of buildings, assessing space utilization and identifying maintenance or cleaning requirements.
    • Manage facilities maintenance for our headquarters, including planning and coordinating with contractors, architects, and vendors for major renovations.
    • Serve as the primary point of contact for office/facility needs and emergencies, including weather-related incidents, fire, or other hazards.
    • Maintain 24/7 monitoring of weather events and inspect properties post-event before employees return to the office.
    • Plan, budget, and schedule facilities modifications, ensuring adherence to approved budgets and project goals.
    • Supervise vendors, track work orders, and approve billing within authorized limits.
    • Coordinate the purchasing of office and facilities supplies, manage the snack and beverage program, and facilitate company-wide meetings.
    • Develop and manage an office supply system for employees across multiple states, optimizing cost efficiency and home delivery.
    • Act as a liaison with public utility, environmental, and energy agencies, as well as agencies requiring inspections for our buildings.
    • Analyze facilities and systems to determine necessary installations, services, or repairs.
    • Direct maintenance personnel in equipment installation, repair, and preventive maintenance.
    • Establish and maintain maintenance policies and procedures to ensure optimal building and equipment functioning.
    • Conduct periodic reviews of vendor contracts to secure best pricing and quality.
    • Propose, coordinate, and execute building/space needs for our teams, including office redesigns and office moves.

    Qualifications:

    • Proven experience in facilities management, property management, or related roles.
    • Strong organizational, analytical, and problem-solving skills.
    • Excellent communication and interpersonal abilities.
    • Proficiency in project management and budgeting.
    • Knowledge of safety regulations and building codes.
    • Ability to multitask and prioritize effectively in a dynamic environment.
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