- Receives and responds to correspondence and phone calls related to employee requests for medical leave.
- Ensures that all leave requests and processes are executed in accordance with established timelines.
- Communicates by letter, phone and email with employees, principals/supervisors and union reps, as necessary, to administer the District's Intermittent FMLA and other leave of absence programs.
- Assists with auditing and updating departmental procedures for processing employee medical leave requests to ensure compliance with laws, regulations and District policies.
- Maintains leave-related medical records in compliance with laws, regulations and District policies.
- Monitors Sick Leave Expiration Benefits for Unpaid Leave and Wage Continuation Programs.
- Enters information into the Human Resource Information System (HRIS) pertaining to the employee's leave and ensures that the system accurately reflects the employee's status and paid leave utilization.
- Audits and monitors employee leave accrual banks and sends corrections and adjustments to the Payroll Department.
- Maintains data and spreadsheets.
- Develops and maintain reports; enters new and edits existing information in HRIS system and leave administration databases as well as extracting information.
- Works with the manager and maintains online information.
- Gathers information for and assists with the Americans with Disabilities (ADA) Accommodation processes as needed.
- Works with supervisors/principals and Leave Administration team to identify and address those employees who may have misused sick leave benefits.
- Assists with special projects as needed (e,g. development of leave-related policies and protocols; integration and testing of leave administration processes into HRIS system).
- Generates reports for management review and analyzes data from reports.
- Performs compliance projects as assigned.Minimum Requirements
- Bachelor's degree from an accredited college or university.
- Two years of full-time, paid professional experience which has included significant oral/written communications, program administration, data entry and creating, formatting or maintaining databases and has included working with absence administration guidelines and administrative processes with an emphasis on FMLA and other mandated leave programs.
-
Administrative Specialist
2 weeks ago
Children's Crisis Treatment Center Philadelphia, United StatesCCTC is seeking an Administrative Specialist to join our Center Based department to provide support services to the Cornerstone Center, children and families served, and all other agency stakeholders. · Responsibilities include; · - Maintaining a welcoming, clean and organized en ...
-
Administrative Specialist
2 weeks ago
Temple University Health System Philadelphia, United States**ADMINISTRATIVE SPECIALIST - (Temple Faculty Physicians/40 hours days)** · The Administrative Specialist provides administrative support to a workgroup or individual within the Department. Under general supervision, completes administrative tasks, such as; screens incoming calls ...
-
Administrative Specialist
1 week ago
Temple University Health System Philadelphia, United States**ADMINISTRATIVE SPECIALIST - (Temple Faculty Physicians/40 hours days)** · The Administrative Specialist provides administrative support to a workgroup or individual within the Department. Under general supervision, completes administrative tasks, such as; screens incoming calls ...
-
Administrative Specialist
2 weeks ago
Temple University Philadelphia, United StatesGrade: T24 · A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source. · Summary: · Under direction of management o ...
-
Administrative Authorization Specialist
1 week ago
Northeast Treatment Center Philadelphia, United StatesTitle: Administrative Authorization Specialist · Division: Mental Health · Programs: Children's Behavioral Health Programs · Reports to: Care Management Supervisor · Employment Status: Full Time · FLSA Status: Non-Exempt · Date: July 24, 2023 · **SUMMARY**: · This position includ ...
-
Administrative Authorization Specialist
1 week ago
Northeast Treatment Center Philadelphia, United StatesTitle: Administrative Authorization Specialist · Division: Children's Behavioral Health · Programs: RU 1200; IBHS Program · Reports to: Administrative Supervisor · Employment Status: Full-Time · FLSA Status: Exempt · Date: 4/25/24 · SUMMARY: · This position includes a wide range ...
-
Administrative Specialist A, Engagement Office
3 weeks ago
Community College of Philadelphia Philadelphia, United StatesAdministrative Specialist A, Engagement Office (Tech Craft Spec A provides high-level administrative support for the College's Chief Engagement Officer in the areas of planning, coordination and implementation of projects and strategic initiatives. Primary responsibilities includ ...
-
Camp Office Administrative Specialist at Norwood
2 weeks ago
ESF Camps Philadelphia, United States**Join our Norwood team in Chestnut Hill, PA as an Administrative Specialist and inspire young minds at camp** · Are you ready for an unforgettable summer adventure? At ESF Camps, we are on a mission to create an extraordinary summer experience for campers from preschool to 8th g ...
-
Administrative Specialist
1 week ago
Temple University Philadelphia, United StatesReference #: Description Grade: T24 Learn more about the "T" salary structure here: Salary A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, dep ...
-
Administrative Specialist B
4 days ago
Community College of Philadelphia Philadelphia, United States Full timeGeneral Description · This position provides a wide range of direct support to the Administrative Support Specialist, including assisting with the Associate Vice President (AVP)'s 's internal and external calendar, exercising independent judgment and resolving problems that are ...
-
Finance and Administration Specialist
3 weeks ago
InsideHigherEd Philadelphia, United States Administrative Jobs ,· Finance and Administration Specialist (Neurology) · University Overview · The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among ...
-
Administrative Specialist B
3 weeks ago
Community College of Philadelphia Philadelphia, United StatesThis position provides a wide range of direct support to the Administrative Support Specialist, including assisting with the Associate Vice President ( AVP )'s 's internal and external calendar, exercising independent judgment and resolving problems that are central to the Office ...
-
Administrative Specialist
1 week ago
Phoenix Industries Barclay, NJ, United States Freelance**A Win for Logistics - A Win for You.** · Join the Logwin team We are looking for a(n) Sea Freight Clerk at our location in Dortmund. · **Do you want to make a difference? Shape the future with a leading logistics service provider - while being personally valued and supported?** ...
-
Administrative Specialist
3 weeks ago
Chester County of Pennsylvania Westtown, United States**Summary**: · The Administrative Specialist will answer and make calls, supply information and referrals (must have good understanding of community and Human Services Department services), assist walk-ins and administer visiting area functions for Aging, Children Youth & Familie ...
-
Administrative Specialist
2 weeks ago
Arkema King of Prussia, United StatesBased at Arkema Inc's R&D Center in King of Prussia, PA, the **R&D Administrative Specialist **reports to** **the R&D Director for High Performance Polymers, and** **is responsible for providing specialized administrative support to the High Performance Polymers R&D team at the K ...
-
Administrative Specialist
3 weeks ago
Children's Crisis Treatment Center Philadelphia, United StatesCCTC is seeking an Administrative Specialist to join our Outpatient Services Department to provide support services to the Outpatient & Trauma department, children and families served, and all other agency stakeholders. · Responsibilities include, but not limited to, daily cover ...
-
Assistant Administrator/Occupancy Specialist
4 weeks ago
HumanGood Philadelphia, United StatesUnder general supervision, the Occupancy Specialist sets up and/maintains resident records and accounts receivable systems utilizing Real Page Software or successor programs; and performs general clerical functions and office duties. As a representative and team member of the com ...
-
Linux Administrator with Cloud Specialist
3 weeks ago
Diverse Lynx Philadelphia, United States286843 · Job Title- Linux Administrator with Cloud Specialist · Location- Philadelphia, PA (Onsite from Day 1) · Duration- Long Term · Job Type-FULLTIME · Job Description- Managing & maintaining SUSE Servers · Managing IBM, DELL, Lenovo Fujitsu and Client HANA appliance server ...
-
Document Administration Specialist II
2 weeks ago
Reliance Standard Philadelphia, United StatesJob Responsibilities and RequirementsIndependently evaluates and synthesizes information in order to accept, modify, or reject risks of a complex nature. Provides direction and guidance to less experienced underwriters through the evaluation process to synthesize information in o ...
-
Administrative Specialist
1 week ago
Infinity Systems Chalfont, PA, United States Freelance**Purchasing Clerk (m/f/d) - Chalfont, PA**: · **Purchasing Employee (m/f/d) - Above-average salary up to 4500€**: · IMPACT - in the English language, this stands for "effect, impact". What does this have to do with our company? Quite simply: With our excellent contacts, both wit ...
Leave Administration Specialist - Philadelphia, United States - The School District of Philadelphia
Description
Title:
Leave Administration Specialist
Department:
Talent
Reports To:
Manager, Leave Administration and Absence Management
Union:
Not Represented by a Union
Schedule: Hybrid
Salary Range: $55, ,671
For forward-thinking administrators and educators, opportunities abound in the School District of Philadelphia.
The School District of Philadelphia is committed to transforming the education opportunities it offers the city's more than 203,000 school-aged children.
The District seeks leaders who have a passion for working with schools, principals and communities who are committed to ensuring all students achieve.
Serving a population as diverse as ours requires creativity, commitment and vision. Will you join us?Job Summary
Reviews and administers leave requests, including but not limited to medical illness, sabbatical leave, military leave and Family and Medical Leave Act (FMLA) requests for eligibility.
Administers FMLA Leaves, including intermittent leaves, related to employee's own or family member's illness and military leaves, the District's Wage Continuation program, sabbaticals and other leave programs as assigned for all District personnel.
Provides technical assistance to the Leave Administration and Absence Management Department. Develops and maintains various leave administration databases and spreadsheets. Tracks compliance and generates reports as requested. Assists with special projects as needed.Essential Functions
Demonstrated knowledge of:
o Leave Administration regulations and processes with emphasis on FMLA administration.
o Computer software applications that are used to create or maintain databases; design spreadsheets; create reports and documents. o Office principles, practices, and procedures required; HR processes and programs preferred.
Skill in:
o Prioritizing and managing competing assignments and deadline driven processes. o Clearly-stated communications skills via letters, phone and email.
o Articulating complex policies and procedures to a diverse constituency.
Ability to:
o Learn District procedures, policies and processes related to District Leave Administration and Absence Management programs.
o Exercise attention to detail and follow-up with multiple time sensitive tasks. o Maintain necessary records and files, compile information and prepare reports.
o Learn ADVANTAGE HR (or other HRIS system), particularly as it applies to leave administration and absence management.
o Learn District HR policies and practices and apply them to functional responsibilities. o Communicate effectively, both verbally and in writing.
o Establish and maintain effective working relationships.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification.
They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
Nondiscrimination
The School District of Philadelphia provides to all persons equal access to all categories of employment in this District, regardless of race, color, age, creed, religion, sex, sexual orientation, ancestry, national origin or handicap/disability, gender identity, or genetic information.