Sales & Inventory Management Assistant - Reedley, United States - Fruit World

Fruit World Reedley, United States

2 weeks ago

Description

Fruit World is a fresh and creative produce sales company with a vision to keep family farms thriving into future generations. We specialize in growing and shipping organic and conventional citrus, and organic stone fruit, grapes and more, focusing on high flavor and unparalleled customer service.

The Sales and Inventory Management Assistant is responsible for supporting the sales team and handling general administrative, accounting support and compliance duties.

Job Responsibilities

Sales Support

Process and input orders into sales software and various online portals
Coordinate booking freight and transportation for shipments
Compile and send order/shipment support documents (confirmations of sale, passings, etc.) to customers
Assist in compiling and formatting sales reports
Update weekly quote sheet and sales email to customers
Send information to growers and packing houses as needed (daily open orders reports, BOL, etc)
Book the transfer of products between packing houses
Handle some sales accounts, if desired
Provide excellent customer service

Inventory management

Communicate with our packing houses and maintain accurate inventory on a daily basis, working collaboratively with the Grower and Supply Operations Manager as needed
Input inventory into sales/inventory management software
Review physical inventory reports from packing house partner(s)
Research and reconcile inventory discrepancies
Maintain and create new product and field codes in inventory software
Maintain master pack style and UPC spreadsheet

Compliance

Prepare for annual organic certification audit
Send Fruit World organic and packing house food safety certifications to customers as they are renewed
Maintain database and records of supplier and packing house certifications (organic, food safety, etc)

Administrative

Answer general phone line and field consumer questions
Support remote accounting functions
Calculate and submit grower/commodity assessments
Other duties as assigned

Requirements

At least 2 years of experience in office operations or sales support

High school diploma/GED required
Experience in the produce industry and/or logistics is preferred
Demonstrated history of excellent written and oral communication skills, ability to develop and maintain good working relationships
Organized, accurate, and capable of taking direction and providing support to multiple people
Ability to handle and prioritize multiple tasks and demonstrate solid time management skills while working in a fast paced environment
Extremely dependable and self-motivated
Strong working knowledge of MS Office, Google Business suite, Adobe Acrobat and experience with customer and inventory management systems
Ability to occasionally work overtime hours and Saturdays
Strong commitment to Fruit World's mission and values

Benefits

Medical, Dental, Vision

Life Insurance

Paid Vacation

401k with 4% match

Fitness Stipend

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