Business Officer - Fort Collins, United States - University of North Carolina Greensboro

Description

Posting Details

Position Information

Position Number Functional Title Business Officer Position Type Staff Position Eclass EP - EHRA 12 mo leave earning University Information

Located in North Carolina's third largest city, UNC Greensboro is among the most diverse, learner-centered public research universities in the state, with nearly 18,000 students in eight colleges and schools pursuing more than 150 areas of undergraduate and over 200 areas of graduate study.

UNCG continues to be recognized nationally for academic excellence, access, and affordability. UNCG is ranked No. 1 most affordable institution in North Carolina for net cost by the N.Y. Times and No.

1 in North Carolina for social mobility by The Wall Street Journal - helping first-generation and lower-income students find paths to prosperity.

Designated an Innovation and Economic Prosperity University by the Association of Public and Land-grant Universities, UNCG is a community-engaged research institution with a portfolio of more than $67M in research and creative activity.

The University's 1,100 faculty and 1,700 staff help create an annual economic impact for the Piedmont Triad region in excess of $1B.

Primary Purpose of the Organizational Unit

The Student Health Services' mission is to provide collaborative health care designed to empower students to develop lifelong skills that enhance their physical, psychological, and wellness status in an inclusive and affirming environment and promote student success and retention.

Student Health Services.

• Provides student-centered, medical, mental health, and well-being services which are affordable and accessible
• Utilizes a multidisciplinary and collaborative approach to mental and physical health care and well-being, provides an environment of inclusion, respect, and appreciation of diversity
• Collects, analyzes, and uses data to modify or improve programs and services and documents student learning outcomes
• Collaborates with both internal and external audiences in support of the Student Health Services mission
• Promotes professional excellence, responsiveness, and ethical practice
• Is committed to the support of the educational, research, and service missions of the University

Position Summary

The Business Manager for Student Health Services (SHS) is the overall manager of the financial affairs and human resource functions for Student Health Services.

They provide oversight, support, and training as needed in the financial and human resources areas.

The Student Health Services budget approximates $6 million in funding from multiple sources, including auxiliary, state, contracts and grants, and discretionary funds.

The SHS Business Officer is responsible (in collaboration with the Division of Student Affairs, SHS Director, UNCG Budget Office, and the SHS Management team) for budget development, oversight, financial management, and reporting (including purchasing and inventory management) and ensuring appropriate internal controls.

They manage the daily business operations, provide oversight of the Medical Health Information department (particularly accounts receivable), and support to the Director of Student Health Services including communication, problem-solving, policy interpretation, planning, and compliance activities.

They are a member of the Student Health Services Management Team and represent Student Health Services on committees and campus meetings as requested by the Director.

All these activities are complex, demanding, and require great attention to detail.

Minimum Qualifications

• Master's degree in accounting, business administration, or related field and 1-2 years of related experience; OR A bachelor's degree in accounting, business administration, or related field and 2-4 years of experience

Additional Required Certifications, Licensures, and Certificates Preferred Qualifications

• 3-5 years of experience with healthcare and financial operations
• Experience in negotiating health insurance contracts
• 2-4 years of experience in a public and/or higher education financial environment

Special Instructions to Applicants Recruitment Range $60,800 - $70,032 Org #-Department Student Health Services Job Open Date 03/27/2024 For Best Consideration Date 04/17/2024 Job Close Date Open Until Filled Yes FTE 1.000 Type of Appointment Permanent If time-limited, please specify end date for appointment.

Number of Months per Year 12 FLSA Exempt

Key Responsibilities

________________________________________________________________________________________________________________________

Percentage Of Time 30% Key Responsibility

Business Administration

Essential Tasks

• Responsible (in collaboration with the Division of Student Affairs, SHS Director, UNCG Budgeting Office, and the SHS Management Team) for budget development, oversight, fiscal management and reporting (including purchasing and inventory management) and ensuring appropriate internal controls.
• Coordinates and manages all purchasing and accounts payable activities and supervises an Accounting Technician who is responsible for all purchasing and accounts payable processing.
• Reports quarterly to SHS Management Team on financial status.
• Provides consultation, guidance and training as needed to Management Team members on UNCG financial applications.
• Provides monthly reports to the Leadership Team on financial status of budgets.
• Communicates with SHS Leadership Team and Management Team, as appropriate, regarding issues affecting revenue and expense;
• Monitors all purchasing and expenditure activities;
• Prepares "pro forma" budgets for special projects, including staffing, equipment, and space renovation needs.
• Develops and implements Business Office operational processes and procedures. Periodically audits staff positions for budget authorization accuracy.
• Researches vendors and negotiates contracts for SHS services while supervising contract compliance.

Percentage Of Time 30% Key Responsibility

Human Resources

Essential Tasks

• Initiates and manages BANNER HR actions for all SHS units (EPAF's, PAF's, PD-7s, Terminations, New Hires, Salary Changes, etc.) to ensure current information, to include independent contractors and temporary employees.
• Manages processes and procedures to ensure job descriptions are accurate, including job description changes, salary increases, labor distributions revisions and functions to ensure changes in salary/position are correct in human resource and financial platforms.
• Oversees and advises to ensure recruitment and selection policies and procedures are followed in hiring and employment processes.
• Represent Student Health Services at HR Liaison meetings.
• Collaborate with UNCG Human Resources and communicate with SHS Management Team regularly about HR matters.
• Maintain knowledge of appropriate policies and procedures for recruiting, selecting, developing, counseling, disciplining, and evaluating performance of employees to retain a diverse workforce.
• Administer and ensure compliance with human resources policies and procedures.
• Through a thorough knowledge of funding sources and policies and procedures, makes recommendations as to potential funding sources and allocation of current sources in meeting needs and long-term goals and strategies.
• Works closely with supervisors and the Payroll Office to resolve any payroll concerns.

Percentage Of Time 30% Key Responsibility

Financial Management

Essential Tasks

• Performs budget analyses and conduct budgetary forecasting in a financial environment with varied resources.
• Develops and sets priorities for performing operational activities.
• Continuously monitors auxiliary, grant and state funds;
• Analyzes historical trends and projects revenue for auxiliary, state, grant and discretionary funds;
• Identifies fund sources for special projects.
• Provides guidance and serves as an internal resource on financial matters for all units of SHS.
• Monitors cash handling and revenue reporting activities through the Cashiers, Student Accounts office, and the electronic health record system;
• Performs budget flexibility requests to allow the use of lapsed salary dollars.
• Develops and implements appropriate internal accounting procedures, audit trails and inventory controls to protect the department's financial integrity;
• Ensures that end-of-fiscal-year inventory physical counts and valuations are completed and submitted to campus Accounting Services by deadline;
• Works with the campus internal auditor as needed to address Business Affairs or state auditor questions.
• Coordinates and actively participates in internal financial audits (including topic selection, design, assignment of personnel, data collection, analysis, and findings). Provide summary of and recommendations based on audits to SHS Leadership Team.
• Actively support the financial growth of SHS by researching and developing pro forma budgets and managing vendor contract development and negotiation for new projects.
• Oversight of all accounts receivable activities (student accounts, including third-party insurance carrier billing, non-student income such as Workers Comp payments, faculty and staff payroll deductions, inter-departmental billing, reconciliation, and collection activities including bad debt write-off).
• Collaborate with the Cashiers and Student Accounts Office (CASAO) as needed to reconcile charge and payment information (Student Blue insurance premiums, Medicat balance uploads, charge adjustments to student accounts, etc).

Percentage Of Time 10% Key Responsibility

Supervision and Other Duties as Assigned

Essential Tasks

• Serve on committees & other work groups as assigned/invited;
• Performs other work-related duties and special projects as assigned by the Director.
• Provide direction and oversight to Business Office staff and Health Information Management Manager.
• Develop/maintain work plans and complete Performance Evaluations for staff reporting to this position.

ADA Checklist

ADA Checklist

R for Rare (0-30%), O for Occasional (30-60%), F for Frequent (60-90%), C for Constant %).

Physical Effort Hand Movement-Repetitive Motions - C, Hand Movement-Grasping - R, Holding - O, Finger Dexterity - C, Vision-Skilled Trades - R, Reading - C, Writing - C, Eye-hand coordination - O, Vision-Preparing/Analyzing figures - C, Vision-Visual inspection - F, Hearing - C, Talking - C, Standing - F, Sitting - C, Walking - F, Lifting-0-30 lbs.

- O, Climbing-Stairs - O, Bending - R, Reaching - R Work Environment Inside - C, Outside - R

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter
• List of References

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you have experience using BannerHR?
• Yes
• No
• Do you have 3 to 5 years prior experience in accounting and financial policies and procedures in a university environment?
• Yes
• No
• Are you eligible to work in the United States without sponsorship?

(Open Ended Question)