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San Jose

    accounts payable clerk/administrative associate - San Jose, United States - Universal Maintenance

    Universal Maintenance
    Universal Maintenance San Jose, United States

    2 weeks ago

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    Description

    Job Description

    Job Description

    ACCOUNTS PAYABLE CLERK/ADMINISTRATIVE ASSOCIATE

    Work Schedule: Monday through Friday - hours: 8 AM – 5 PM

    Lunch Hour: 11:45 AM – 12:45 PM

    JOB DESCRIPTION:

    ● Timely review and processing of vendors/subcontractors' invoices

    ● Input AP and accounting data in the system for payment

    ● Accurate allocation of all expenses as directed in our accounting system.

    ● Filling and maintaining Subcontractors' agreements in the system.

    ● Responsible for the upkeep of the Insurance documents for all vendors

    ● Maintain an effective filing system for all jobs related documents.

    ● Process and file 1099s annually

    ● Process and reconcile daily bank deposits and work with the AR specialist to resolve any issues with the payments.

    ● Timely and competently performs tasks of whatever nature as assigned by management.

    ● Audit compliance or clerical paperwork as assigned.

    ● Responsible for receiving visitors by greeting them in person or on the telephone; determine visitor needs and directs them accordingly.

    ● Other Administrative duties as assigned by management.

    Skill Requirements:

    ● Must be bilingual in Spanish and English

    ● Intermediate to Advance in Microsoft Word and Excel and the ability to quickly learn other software programs is a must.

    ● Effective communication skills and polished email abilities

    ● Ability to maintain files with great attention to detail.

    ● Strong organizational skills

    ● Strong ability to multitask.

    Benefits:

    ● Quarterly Bonuses

    ● Group Term Life

    ● Simple IRA

    ● Medical/Dental

    Company DescriptionOur business began in Silicon Valley in the early 1980s with just a steam cleaner and a vision. Impressed by our meticulous attention to details and quick response time, customers began requesting additional services. Since then our family owned business has experienced steady growth, officially keeping the Northern California area clean since 1986 and expanding to Southern California in 2008. We continue to grow by exceeding our customers expectations and by striving to keep the cost of our services low without compromising efficiency or quality.

    Our Mission is to treat each property we maintain as if we were the owners by performing our services to the highest standards. Each property manager receives full attention and is provided with a personal, qualified account manager as a direct contact to handle all property services and immediate communication in the case of trouble shooting potential problems. We stand behind our services and strive to be the most dependable resource for our customers.

    We ensure the reliability of our employees by implementing security background checks, social security checks, driver's license checks and drug testing measures which are beyond industry standards. We provide our employees with a safe and healthy work environment as well as the benefits of continued education and safety training.

    Our goal is for the properties we service shopping centers, offices, and industrial parks to be clean and safe for the public to enjoy. We strive to relieve the property manager from the responsibilities and burden of day to day maintenance issues by exceeding their expectations with our personal, high standards.

    Company Description

    Our business began in Silicon Valley in the early 1980s with just a steam cleaner and a vision. Impressed by our meticulous attention to details and quick response time, customers began requesting additional services. Since then our family owned business has experienced steady growth, officially keeping the Northern California area clean since 1986 and expanding to Southern California in 2008. We continue to grow by exceeding our customers expectations and by striving to keep the cost of our services low without compromising efficiency or quality.\r
    \r
    Our Mission is to treat each property we maintain as if we were the owners by performing our services to the highest standards. Each property manager receives full attention and is provided with a personal, qualified account manager as a direct contact to handle all property services and immediate communication in the case of trouble shooting potential problems. We stand behind our services and strive to be the most dependable resource for our customers.\r
    \r
    We ensure the reliability of our employees by implementing security background checks, social security checks, driver's license checks and drug testing measures which are beyond industry standards. We provide our employees with a safe and healthy work environment as well as the benefits of continued education and safety training.\r
    \r
    Our goal is for the properties we service shopping centers, offices, and industrial parks to be clean and safe for the public to enjoy. We strive to relieve the property manager from the responsibilities and burden of day to day maintenance issues by exceeding their expectations with our personal, high standards.
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