Development Database Coordinator - Seattle, United States - Long Live the Kings

Description

About Long Live the Kings (LLTK)

LLTK's mission is to restore wild salmon and steelhead and support sustainable fishing in the Pacific Northwest. Since 1986, we have been advancing science, improving management, and implementing solutions to balance the needs of fish and people. LLTK envisions a sustainable Northwest with a growing human population, a thriving economy, and flourishing salmon runs.

Our 15-member Board of Directors and 19 dedicated staff members seek broad involvement to help us accomplish our goals. Our core values are stewardship, collaboration, results, and learning. Our staff are located in Seattle, Hood Canal, and Orcas Island, and work throughout western Washington and the Pacific Northwest. Learn more about us in our 2025 Strategic Roadmap and on our website.

LLTK Staff and Board are committed to authentically embracing the principles of Diversity, Equity, and Inclusion (DEI) as a core value that drives the success of our people, our partners, and our work. We have been engaged in this work formally since 2021, and we are looking for new staff who want to advance this work and who are excited to be on this journey with us.

Position Summary

The Development Database Coordinator will be joining our Development Team and reporting to the Sr. Grants and Database Manager. The Development Database Coordinator maintains our fundraising CRM and associated databases and programs. LLTK is lucky to have a generous and engaged community; ensuring we process their donations promptly and correctly allows the Development team to grow our donor base and make better data-driven solicitation strategies. While the majority of this role is data maintenance and analytics, there are periodic opportunities for more direct community stewardship and engagement. A successful Development Database Coordinator will have a strong attention to detail, critical analysis of data, and a curiosity to apply their findings to new solutions.

Key Responsibilities

Data Management

• Donor Records and Acknowledgments:
• Prompt donation entry into Bloomerang (LLTK's CRM Database)
• Ensure our donors feel valued by tracking, assigning, and crafting timely donor acknowledgements
• Lead regular donation reconciliations with finance department
• Ensure sensitive donor information is handled safely
• Events Data in Bloomerang and Greater Giving (LLTK's events management software):
• Track and enter event RSVPs
• Track auction procurement
• Administration:
• Collect and log mail delivered to the administrative office, daily
• Support Data Driven Fundraising Strategy:
• Work with Development team to identify and tailor fundraising strategies for unique donor segments (e.g., donors with employer match potential)
• Craft and analyze complex donor reports to help evaluate fundraising strategies and identify opportunities for improvement
• Continuous Improvement:
• Lead ongoing database hygiene efforts to maintain data accuracy in Bloomerang
• Identify and implement new opportunities to increase team efficiency, including improving integrations between Bloomerang, LLTK's website, Greater Giving, and other fundraising tools.

Supporting Communications, Campaigns, Events, and Grants

• Attend and support LLTK's 2-3 annual fundraisers and a limited number of community outreach events
• Create donor lists for e-mail, direct mail, and events campaigns
• With training and support, assist with crafting limited number of small sized grants and sponsorship applications

Donor Stewardship

• Refine and maintain stewardship plans for monthly donors, workplace giving, and community groups.
• Identify and assist with implementing opportunities for LLTK volunteers

Values and Culture

• ​​Contribute as the Development team incorporates principles of Community-Centric Fundraising in our work
• ​Participate fully in diversity, equity, and inclusion (DEI) initiatives​
• ​​Contribute to organizational culture by participating in team building activities to help build a fun, welcoming, and productive workplace

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Minimum Experience, Skills, & Qualifications

• 3+ years of a combination of education and experience in non-profit fundraising that provides the knowledge, skills, and abilities to perform the previously outlined job responsibilities
• Demonstrated knowledge using a CRM (Bloomerang, Salesforce, Razor's Edge, Little Green Light, etc.) to record donor data
• Demonstrated knowledge using Microsoft Office Suite (with an emphasis on Excel)
• Ability to problem solve with a genuine interest in how data is collected and can improve decision making
• Understanding of basic algebra and statistics to aid in donor data analysis
• Close attention to detail to ensure highly accurate donor data
• Desire to contribute to LLTK's diversity, equity, and inclusion work
• Commitment to continued learning around database management best practices
• Proven ability to exercise initiative and independently carry out responsibilities
• Strong commitment to confidentiality of donor and organizational information

Desired Experience, Skills, & Qualifications

• Strong working knowledge of non-profit fundraising fundamentals
• Proven experience using a CRM to pull donor data and guide non-profit fundraising strategies
• Bring something new to LLTK through your personhood, talents, lived experience, etc. - you are an addition to our culture
• Passion for protecting and stewarding nature and wildlife

Compensation & Benefits

This is a full-time, exempt position. The salary range for this position is $60,000-$73,000 (the range aims to accommodate those with varying years of relevant experience and/or education).

Benefits include:

• Paid Time Off (Vacation accrued at 10 hours per month for the first 3 years of employment, Sick time accrued at 8 hours per month, 13 Floating PTO days)
• Health Insurance
• Life Insurance
• Dental insurance
• Health Reimbursement Account (HRA)
• 401k with matching opportunities (after one year of employment and 1,000 hours worked) at 5%
• Long Term Disability Insurance
• Flex Spending Account
• Dependent Care FSA
• Quarterly Cell Phone Stipend ($60)
• ORCA Pass for commuting
• Dog Friendly Office

LLTK completes annual reviews including employee growth plans; the hope is that the person who fills this role will grow into a Development Database Manager position after 1-2 years.

Working Conditions & Location

• This position is a hybrid role:
• The position is responsible for collecting and logging incoming mail every weekday. Completion of this task requires an in-person presence.
• While an in-person presence is required daily, the person in this position is not required to work in-person for the entirety of every day. Some work can be done remotely/from home.
• All staff are expected to work in-person at LLTK's downtown Seattle office each Tuesday.
• Typical working/office hours are Monday-Friday, 9am to 5pm.
• The physical requirements of this role listed below are representative of those that may need to be met by an employee in this role:
• Operating a computer and other office equipment.
• Ability to work in an office environment with fluctuating noise level.
• Occasionally lifting up to 20 pounds; however, assistance with lifting or moving items can be provided.

How to Apply

We welcome and encourage qualified people of all identities and abilities to apply. Please apply via Asana. Your application packet should include a resume and a cover letter, which answers all of the following questions:

• Why are you interested in this role at LLTK?
• How have your previous experiences prepared you to be successful in this role? Please describe your number of years and type of experience with donor databases/CRMs.
• Why do LLTK's mission, values, and approach to salmon recovery resonate with you?

Timeline:We are opening up the application process in May 2024. The Priority Deadline for application will be June 10, 2024, but we will keep the application open until the position is filled. Interviews will be held via phone as well as in-person. Our ideal start date would be in late June or early July 2024 but will be determined in consultation with the final candidate. We look forward to learning more about you

Accessibility:LLTK is committed to improving hiring practices to be more inclusive and anti-ableist. We have reviewed the job requirements and only include physical abilities when completely necessary. During the interview process, we email the panel questions ahead of time. We are also able to provide captioning and/or interpretation (e.g., ASL) if requested. If you need specific assistance and/or accommodation during the application or recruiting process, please let us know by emailing our People & Culture team at

Long Live the Kings is an equal opportunity employer that values diversity. We do not discriminate in employment based on any individual's race, socioeconomic status, national origin, color, disability, religion, gender, age, marital status, criminal background or arrest record, sexual orientation or gender identity and encourage all candidates to apply.