Jobs
>
Honolulu

    Experienced Admin Assistant - Honolulu, United States - Pacific Impact Zone

    Pacific Impact Zone
    Pacific Impact Zone Honolulu, United States

    4 weeks ago

    Default job background
    Government / Military
    Description

    Company Description

    Pacific Impact Zone is an organization located in Honolulu, Hawaii. The company is on a mission to scale Hawaii's defense economy by bringing contract vehicles and critical skills training to the islands.

    Full Job Description

    Pacific Impact Zone is looking for experienced and reliable Administrative Assistants to work in the office at the Foreign Trade Zone, full-time, Monday to Friday. Office admin tasks may include general office work, light bookkeeping, calendar management, and clerical duties. You will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The ideal candidate will be competent in prioritizing and working with little supervision. The office administrator ensures smooth running of the company's offices and contributes to driving sustainable growth.

    Responsibilities

    • MUST have at least 3 years of RECENT office work experience.
    • Manage phone calls and correspondence (e-mail, letters, packages etc.)
    • Support timekeeping and bookkeeping procedures
    • Manage scheduling calendar for conference room. (MS365 Bookings)
    • Create and update records and databases with personnel, financial and other data. (SharePoint)
    • Track office supplies and place orders when necessary
    • Submit timely reports and prepare presentations/proposals as assigned. (Excel/PowerPoint)
    • Support staff members as needed. (Outlook, Word, Excel, PowerPoint, , Canva, bookkeeping)
    • Coordinate office activities and operations to secure efficiency and compliance to company policies.

    Skills

    • Top candidates will be tested on skills (Word, Excel, Power Point, Outlook, Bookkeeping)
    • Proven experience as an office administrator, office assistant or relevant role
    • Outstanding communication and interpersonal abilities
    • Excellent organizational and leadership skills
    • Familiarity with office procedures and basic accounting principles
    • Excellent knowledge of MS Office and typing skills.
    • Need someone who learns fast and moves quickly with the ability to work independently.

    Flexible hours between 7:00 AM and 5:00 PM, Monday to Friday depending on support needs.

    Location: Foreign Trade Zone 521 Ala Moana Blvd., Honolulu Parking or a bus pass is provided.

    Job Type: Full-time

    Pay: $45k to $60k per year and the pay rate is based on your recent work experience and skill level.

    Benefits: Health insurance, Dental, Vision, 401k match, Paid time off, Short Term disability, life Insurance, paid parking

    Work Location: In person

  • Express Employment Professionals of Hawaii

    Program Admin Assistant

    3 days ago

    Express Employment Professionals of Hawaii Honolulu, United States

    Job Description · Job DescriptionJob Title: Program Admin · Location: Kaimuki, HI · Schedule: Full-Time, Monday-Friday 8:00am-5:00pm · Pay: Starting at $45k annually · Express Employment Professionals is assisting a prominent company in the Kaimuki area in finding a qualified Adm ...

  • TEKsystems

    Accounting Admin Assistant

    3 weeks ago

    TEKsystems Honolulu, United States

    Job Description · Job DescriptionAre you ready to take your Accounting and Finance Career to the next level? We're hiring entry level accounting assistants to support a large healthcare organization, known for facilitating professional anf financial development and growth. If you ...

  • ALTRES Staffing

    Admin Assistant

    3 weeks ago

    ALTRES Staffing Downtown, Honolulu, United States Full time

    Admin Assistant One of the largest companies on Oahu is looking for a qualified Admin to assist their workers' compensation department through the end of the year, possibly longer. This is an excellent opportunity to get your foot in the door. · Apply now if you have at least two ...

  • UPS

    Air Admin Assistant I

    2 days ago

    UPS Honolulu, United States

    UPS - 128 MOKUEA PLACE [Office Assistant / Receptionist] As an Admin Assistant at UPS, you'll: Assemble the required flight paperwork for flights arriving and departing; Provide the flight paperwork to the correct US Customs and Border Protections; Prepare computer based reports ...

  • ALTRES Staffing

    Admin Assistants

    3 weeks ago

    ALTRES Staffing Honolulu, United States Full time

    Admin Assistants (AdminGen4)Are you looking for a new job, changing careers, or seeking additional income? If so, ALTRES Staffing can help We are always looking for motivated, driven, and reliable individuals. We are currently recruiting qualified candidates for over 30 different ...

  • JACO Rehab LP

    Admin Assistant

    1 month ago

    JACO Rehab LP Honolulu, United States Full time

    Title: Administrative AssistantDepartment: Front DeskShift: TBD. WILL include some evenings/weekendsLocation: Honolulu. May be asked to occasionally travel to another clinic location. · Number of Open Positions: 2Pay: $16-$18 or based on experience. · One of Oahu's best and busie ...

  • realjobshawaii

    HR Admin Assistant

    1 month ago

    realjobshawaii Honolulu, United States Full time

    HR Admin Assistant (Summer Work Are you looking to gain experience in HR and Recruiting? This is the opportunity you've been waiting for · A local non-profit organization is looking for a temporary HR Admin Assistant to help their team from now through August. · Apply today to gr ...

  • ALTRES Staffing

    Part-Time Admin Assistant

    1 month ago

    ALTRES Staffing Honolulu, United States Part time

    Part-Time Admin Assistant (8am - 12pm Seeking an Admin Assistant for a local lodge union. In this role, you will provide clerical/administrative support and excellent customer service via phone calls and emails. · Qualified candidates will have at least two years of prior adminis ...

  • realjobshawaii

    Temp Hospitality Admin Assistant

    2 weeks ago

    realjobshawaii Honolulu, United States Full time

    Temp Hospitality Admin Assistant #OFFICE_INDEEDA hotel in Waikiki is looking for a Temp Hospitality Admin Assistant to join their engineering department until the end of June. In this role, you will be responsible for assisting with projects, handling COI's, and providing clerica ...

  • ALTRES Staffing

    Admin Assistant to Property Manager

    1 week ago

    ALTRES Staffing Honolulu, United States Full time

    Admin Assistant to Property Manager Seeking an organized and motivated assistant to help manage a portfolio of properties. · The Admin Assistant to Property Manager will report to the property manager and perform duties such as assisting residents, collecting rent, doing basic bo ...

  • ALTRES Staffing

    Office Admin Assistant

    3 weeks ago

    ALTRES Staffing Airport Area, Honolulu, United States Full time

    Office Admin Assistant Our client is seeking an Admin Assistant to join their construction firm. Client is willing to provide training, making this a great opportunity to grow your career and build your skill-sets · You will be in charge of administrative and receptionist duties ...

  • ALTRES Staffing

    Program Admin Assistant

    1 month ago

    ALTRES Staffing Airport Area, Honolulu, United States Full time

    Program Admin Assistant A reputable company in the healthcare field is seeking a full-time Program Admin Assistant to join their team and assist with answering phone calls and managing the reception desk. · Qualified candidates will have their high school diploma, be knowledgeabl ...

  • ALTRES Staffing

    Program Admin Assistant

    3 weeks ago

    ALTRES Staffing Airport Area, Honolulu, United States Full time

    Program Admin Assistant A reputable company in the healthcare field is seeking a full-time Program Admin Assistant to join their team and assist with answering phone calls and managing the reception desk. · This entry-level position is a great opportunity to gain administrative e ...

  • realjobshawaii

    Project Admin Assistant

    3 weeks ago

    realjobshawaii Halawa, United States Part time

    Project Admin Assistant A local IT company is looking for an administrative professional to assist their Project Manager by answering phone calls, maintaining paperwork, performing data entry, and verifying shipments. · The client is flexible with schedule, but they are looking f ...

  • Express Employment Professionals – Hawaii

    Nursing Secretary

    19 hours ago

    Express Employment Professionals – Hawaii Honolulu, United States

    Position: Nursing Secretary (Admin) · Pay: $21-24/hr · Parking: Available (parking lot - free) · Schedule: Mon – Fri (7am/8am – 3pm/4pm) flexible 8-hour shifts · Express Employment Professionals is urgently looking for a Nursing Secretary for one of the largest providers of healt ...

  • Hawaii Pacific University

    Clinical Credentialing Assistant

    1 day ago

    Hawaii Pacific University Honolulu, United States Staff - Regular Full time Exempt

    Job Summary: · The responsibilities of this position comprise organization, management, and reporting of student and faculty credential spreadsheets to ensure regulatory compliance with State and Facility requirements before students and faculty (full time and adjunct) are grant ...

  • Kamehameha Schools

    Preschool Campus Fiscal Officer

    3 weeks ago

    Kamehameha Schools Honolulu, United States Full time

    Job Summary · Leads and manages campus finance functions. Responsible for the completion, resolution, and review of various accounting and financial analysis projects to meet reporting requirements of the campus and the organization. Assists leadership with developing the budget ...

  • Hawaii State Department of Education

    Engineer VI

    1 week ago

    Hawaii State Department of Education Honolulu, United States Permanent, Full time 12-month

    Salary Range: All new external applicants will be placed on the initial step of the salary range. However, placement above the initial step of the salary range will be based on special characteristics and critical needs of the position, an applicant's exceptional qualifications, ...

  • Express Employment Professionals of Hawaii

    Project Coordinator

    3 weeks ago

    Express Employment Professionals of Hawaii Honolulu, United States

    Job Description · Job DescriptionPay: Up to $22/hour · Schedule: Full-Time · Express Employment is seeking a professional and friendly candidate for a Project Coordinator/Admin Assistant position. The ideal candidate will have 2-3 years of recent experience office/admin experien ...

  • Express Employment Professionals of Hawaii

    Admin/Accounting Clerk

    3 weeks ago

    Express Employment Professionals of Hawaii Honolulu, United States

    Job Description · Job DescriptionWe are hiring immediately · We are seeking an Admin Clerk to assist the Accounting Department for the largest Healthcare Provider on the island located in Honolulu. Job duties will include Administrative Support, filing, processing invoices, and a ...