- Serve as the point of contact for leaders, handling inquiries, and through knowledge of leaders' goals and priorities, help identify items that require executive focus.
- Strong calendar and time management for leader with a very busy schedule and the potential for changing priorities. Accept, categorize, and resolve meeting conflicts in a timely fashion.
- Own all meeting scheduling needs for leader. Take all incoming meeting requests, coordinate meeting space, assist with meeting needs (supplies, catering) and facilitate as needed.
- Coordinate complex domestic and international travel in a timely manner, generate visas, passport management, document management and handle expense reports with insight on the cost of potential options while maintaining Leader's preferences.
- Work collaboratively with other Executive Assistants across the organization. Build a strong network with administrative positions throughout Cargill.
- Manage internal team communication tools (SharePoint, MS Teams Site, OneNote).
- Handle complex clerical, administrative, technical or customer support issues under minimal supervision, while escalating only the most complex issues to appropriate staff.
- Other duties as assigned.
- High school diploma, secondary education level or equivalent
- Minimum of four years of related work experience (Executive Assistant support experience or other related project management/event coordination experience).
- Advanced Microsoft Office experience.
- Previous experience in a global business, preferably a multi-national business.
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Senior Executive Assistant - Wichita, United States - Cargill, Inc.
Description
Cargill's size and scale allows us to make a positive impact in the world. Our purpose is to nourish the world in a safe, responsible and sustainable way. We are a family company providing food, ingredients, agricultural solutions and industrial products that are vital for living. We connect farmers with markets so they can prosper. We connect customers with ingredients so they can make meals people love.And we connect families with daily essentials - from eggs to edible oils, salt to skincare, feed to alternative fuel.
Our 160,000 colleagues, operating in 70 countries, make essential products that touch billions of lives each day. Join us and reach your higher purpose at Cargill.Job Purpose and Impact
The Senior Executive Assistant position provides senior executive level administrative and other support to deliver time and peace of mind back to the leader.
The person in this role is responsible for managing the leaders' calendar, schedule, meeting agendas, global travel coordination, communications, and action items with a high degree of accuracy, efficiency, and professionalism.
Other daily tasks include handling confidential material, day-to-day workflow, leadership team meeting scheduling, global meeting coordination, presentation creation, agenda coordination, expense management and follow up with key stakeholders on behalf of the leaders this role supports.
This individual is an extension of the leaders' brand in the organization, and publicly, and must be confident, caring, and professional in the way they interact with others.
Key AccountabilitiesPosition Information
Relocation assistance will not be provided for this position.
Qualifications
Minimum Qualifications
