Executive Assistant to the President - Wichita, United States - Wichita State University

Wichita State University Wichita, United States

2 weeks ago

Description

Position Title Executive Assistant to the President Position Number Position Status Full-Time Regular Work Hours

Monday - Friday 8:00am - 5:00pm

Location Wichita, KS - WSU Main Campus

Description

University Overview

Wichita State University has a long tradition of innovation and entrepreneurship that spurs the economy and serves the needs of the local community.

This is the place where anything is possible. Where collaboration and innovative ideas shape the future, and entrepreneurship is in our bones.

If you have the creativity, passion and insight to help us build a brighter future for our city, state and world-this is the place where you belong.

Position Specific Responsibilities

Wichita State University is currently seeking an Executive Assistant to the President to join our team. In this role, we are looking for someone who exudes professionalism and dedication.

In this position, you will be responsible for taking on a variety of administrative duties ranging from scheduling and prepping for meetings, coordination of events, managing guest relations, travel scheduling, and much more.

If you are interested in this opportunity, please apply below.

Summary of Responsibilities

Provides administrative professional support to executive staff which may include, but is not limited to, scheduling and appointments; coordination of meeting and events; travel arrangements; preparing and editing correspondence, presentations, and reports, and preparing expense reimbursements.

Essential Functions

Maintains executive's schedule by planning and scheduling meetings, conferences, teleconferences, and making travel arrangements, preparing and editing correspondence, presentations and reports, and preparing expense reimbursements.

Coordinates meetings and events which may include, but is not limited to, catering, guest lists, entertainment, supplies, reservations, and set up.

Manages guest relations for sporting events hosted by the President and Governmental Relations. Manages the President's skybox at Eck Stadium and assists with events at the President's residence.

Presides as the Assistant Secretary to the Board of Trustees with planning and coordination of meetings, transcribing of minutes, managing action items, maintaining records, communicating and corresponding with members of the BOT and President's Council.

Interacts with faculty, staff, alumni, government officials and high level University, business, city, county and state administrators.

Exercises discretion, confidentiality, and judgment when dealing with matters of a sensitive confidential or personal nature.

Commitment

Wichita State University is committed to inclusive excellence.

WSU is the only urban-serving public university in Kansas and has the most diverse student body of all the Kansas state universities.

Wichita State University recruits, employs, trains, compensates, and promotes regardless of age, ancestry, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, national origin, parental status, political affiliation, pregnancy, race, religion, sex, sexual orientation, or status as a veteran.

Wichita State University has a clear goal in this regard:

to be the place where our talented faculty and staff reflect and promote the evolving diversity of our society.

We pride ourselves on being the most innovative university in Kansas, delivering the best educational experience to our students with the distinction for opening pathways to real-life learning, applied research and career opportunities that make people want to stay in Kansas.

Our campus provides an experience that promotes all forms of diversity, equity and inclusion, a place to learn, work, live and play.

Requirements

Minimum Education

Bachelor's degree in business or related field by hire date

Preferred Education Minimum Experience

Four (4) years of experience working for a high level executive, executive office setting or related field

Preferred Experience Knowledge, Skills and Abilities

Exercises discretion, confidentiality, and judgment when dealing with matters of a sensitive, confidential or personal nature
Ability to successfully multitask, support multiple executives, and handle difficult situations
Organizes, coordinates, and assists with meetings and events
Preparing and proofing of various documents and correspondence, forms reports, and presentation materials
Experience with accounts payable
Proficient in general office skills (Microsoft Office, Adobe, Teams, Zoom)

Licenses, Certificates and Registrations

None

Sponsorship No, due to budget constraints, the University will not sponsor applicants for employment authorization for this position. User Export Compliance No export control requirement. Additional Information Special Instructions

Department Information

Department President's Office

Salary Information

Pay Information Commensurate with experience Overtime Eligibility No Eligible for Shift Differential? No Benefits Eligible? Yes Benefit Information

Wichita State University and the State of Kansas offer a variety of benefit programs which are designed to enhance employment.

Many of these benefits are available immediately and some with a wait period.

Comprehensive health, dental, vision and supplemental coverage offerings
Retirement plan with generous employer contributions
Basic employer-paid life insurance and optional life insurance
Employee and Dependent Tuition Assistance Program
Generous time off accruals
Full time 12-month employees typically accrue 22 vacation days and 12 days of sick leave per year in addition to 9 annual paid holidays designated by the State of Kansas.
Additional holidays and/or a discretionary day can be granted by the governor each year.
Part-time employee accruals are on a pro-rated basis.
Paid Parental Leave
State Shared Leave Program
Employee Assistance Program
Discounts on campus and throughout Wichita through ShockerStart

You can find more information on benefits in the New/Prospective Employee Benefits Guide.

Requisition Details

Requisition Details

Posting Date 05/06/2024 Closing Date Proposed Start Date

Physical Demands

Physical Requirements

Physical Requirements

Ability to remain in a stationary position. - Frequent 60-90%

Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators. - Frequent 60-90%

Ability to communicate with others and accurately exchange information. - Frequent 60-90%

Physical Weight Category Sedentary:

Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Sedentary work involves remaining stationary most of the time.

Additional Physical Demands

Physical Demands Atypical Physical Job Requirements

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