Administrative Specialist 1 - Albany, United States - Transportation, Department of

Transportation, Department of

Verified Company

Albany, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Minimum Qualifications

Administrative Specialist Trainee 1:
A bachelor's degree or higher.

Administrative Specialist Trainee 2:
A bachelor's degree AND
Either 1. One year of professional experience *; OR
2. a Juris Doctor, master's or higher degree in a field related to the position being filled**Administrative Specialist 1: A bachelor's degree AND
Either 1. Two years of professional experience*; OR
2.

a Juris Doctor, master's or higher degree in a field related to the position being filled** AND one year of professional experience*.

Professional experience must be performing the duties of the full performance level position.

**Hiring agencies have discretion in determining whether a degree is related to the duties of the position
If chosen, you may, at the agency's discretion, be appointed to a higher level. You must inform the agency of any additional qualifications at your interview.

Duties Description

Assesses bureau financial needs based on the established strategic plan, an analysis of the prior year's

expenditures and other factors

Maintains all budgetary accounting via Statewide Financial System (SFS) and inhouse tracking

spreadsheets

Completes all necessary contract documentation and all logistics for every contract
Manages all bureau purchases
Responsible for bureau supplies and training related resources
Liaison with bureau contractors, ensures vendor invoices are logged into the SFS and paid in a timely

manner

Manages all onboarding/offboarding functions for the bureau's new/separating employees
Manages all interview/prehire logistics
Identifies, prepares, and updates all bureau procedures
Statewide Learning Management System (SLMS) including:
Administers compliance process for mandatory training
Runs mandated training compliance reports
Prepares new administrative privileges forms for new SLMS administrators
Performs annual review of existing SLMS administrators
Creates classes, enrolls, and completes employee records
Tracks bureau projects

Responsibilities may include serving a role within the Incident Command System to support the department's response to regional and statewide emergency situations.

Additional Comments

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination.

Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State.

While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

If you are on the Professional Career Opportunities (PCO) eligible list, please state that along with your score in your cover letter.

- ___________________

The New York State Department of Transportation is an equal opportunity/affirmative action employer. Women, minority group members, disabled persons and Veterans are encouraged to apply. Upon request, reasonable accommodations will be provided for the disabled.
- ____________________

Some positions may require additional credentials or a background check to verify your identity.