Procurement Specialist - Lafayette, United States - Datacom, LLC

Description

Job Description

Job Description:

JOB SUMMARY Blackhawk Datacom's Procurement Specialist provides tactical support to BlackHawk Datacom's purchasing, shipping, receiving, storage, and accounting functions related to corporate procurement.

BlackHawk expects the specialist to execute the duties of the position in a manner that emphasizes safety, quality, continuous improvement, and respect in all aspects of the role.

The Procurement specialist will attempt to meet or exceed client expectations while meeting stakeholder business/financial requirements.

In the performance of their respective tasks and duties, all employees are expected to conform to the following:

Actively Participate in BlackHawk's Safety Program as Required by All EmployeesRemain Vigilant in Protecting BlackHawk Team Members by Identifying and Reporting any Unsafe Conditions.

Understand Personal Responsibilities and Actively Participate in the Stop Work Authority.
Execute all Work in a Manner that Maintains BlackHawk's Standard of
Qualitywhile doing so Under Limited Direct Supervision.

Understand and Perform Duties in a Team-setting that Holds Fellow Team Members Accountable for Maintaining BlackHawk's
QualityStandards Regardless of Position Hierarchy.

Interact with Employees, Customers and Suppliers in Respectful, Professional Means While Remaining Conscious of Various Social Climates.

Manage Professional Acumen in All Stakeholder Interaction Maintaining BlackHawk's Image and your Image as a Representative of the Company Regardless of Relationship or Duty Status.

Continuously Seek and Implement Continuous Improvement Measures in all Aspects of BlackHawk's Work by Personal Observation and Team Member Interviews.

Maintain Active Role in Tactical Departmental Operations.
Execute Work Independently while Understanding the Necessity for Communicating and Coordinating Work in Cross-Functional Teams.
Maintain Confidentiality.
Adapt to Changing Environments and Goals. ESSENTIAL DUTIES & RESPONSIBILITIES Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ensure that all work assignments maintain safety standards set forth in BlackHawk policies and those of the customer.

Works closely with the Marketing & Sales, Product Innovation, Service Delivery and Support Teams to develop and improve cross-functional processes that efficiently deliver BlackHawk products and services to the market at targeted margins as defined by the annual budget both operations and capital expenditures and the strategic business plan.

Works with the Executives, Directors, and Staff to accomplish the responsibilities below. The Supply Chain Specialist provides leadership guidance, and tactical support to the Supply Chain Team within four primary areas.

PlanningAssist in Developing of Strategic Partnerships with Preferred, Secondary, and Tertiary Vendors to Ensure Procurement Efficiency when that Time Arrives.

Maintain Understanding and Knowledge of Market Conditions for Items that Produce Revenue for the Company to Ensure Knowledge of Item AvailabilityDevelop Understanding of Upcoming Tasks to Ensure Adequate Procurement Avenues.

Organizing Assist in the Development and Maintenance of Item List in Business CentralAssist in the Development and Maintenance of Item Prices in Item ListEnsure Timely and Accurate Accountability for Receipts Shipments, and Issues of GoodsSet up files consistent with the company established project documentation methodology to ensure that all procurement information is appropriately recorded and accessible to others as needed Leading Meet with Manager Regularly to Ensure Knowledge of Upcoming TasksProactively Notify Supply Chain Manager of Potential Supply Chain DelaysRegularly Review Key Process Indicators Meant to Ensure Efficient Departmental Operation.

Establish a communication schedule to update Supply Chain Manager, including appropriate staff in the organization, on the progress of the procurement tasks.

Ensure that the project deliverables are on time, within budget and at the required level of quality Controlling Controlling is all about keeping task on track.

Procurement control can be performed using a three-step process...


Measuring:

Checking procurement progress against customer expectationsEvaluating: Determining the cause of deviations from the planCorrecting: Taking corrective actions to address deviations if those are possible.

Address Items within BlackHawk's ControlAlert BlackHawk when Issues are Outside of BlackHawk's Control Actions/activities under this area include the following:

Adhere to the procurement process and make adjustments as necessary to ensure the successful completion of the taskMonitor and seek approval for all task-based expendituresUpdate actual expenses and variance Document overall procurement performance and lessons learned.

METRICS THAT MATTERPercentage of Tasks Completed on Time and Within BudgetDocument Percentage of Tasks Completed Within Due DateCalculate Budget vs.

Actual Spend on Each PurchaseJOB QUALIFICATIONS To perform this job successfully, the Supply Chain Specialist must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION AND EXPERIENCE Some Experience Working in Industrial SettingsSome Experience in Procurement of Closed Circuit Television (CCTV), Access Control, and Remote Telecommunications Industry or SimilarEntry Level of Experience in Planning, Organizing, Leading, and Controlling Project Lifecycle EXPERT KNOWLEDGE OR ABILITY REQUIRED IN THE BELOW TECHNOLOGIES/FUNCTIONSProficiency in Microsoft 365 products Including, but not Limited to, Sharepoint, Word, Excel and Power Point.

Proficiency in Written and Verbal CommunicationProficiency in Developing Personal Relationships with Vendors that Create Significant Value for BlackHawkDemonstrated Proficiency Managing Rigorous and Time Sensitive Initiatives.

SUPERVISORY RESPONSIBILITIES The Procurement Specialist does not supervise others.

Supply Chain Specialist is Responsible for sharing all learned best practices with Supply Chain manager and other Supply Chain Team Personnel Including:
Active Participation in Achieving Supply Chain Team Excellence COMPENTENCIESAnalytical

• Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.

Problem Solving

• Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

Technical Skills

• Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.

Customer Service

• Manages difficult or emotional customer situations; Responds promptly to customer needs; solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

Interpersonal Skills

• Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.

Effective Communication –(Oral) Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings; Provides timely and appropriate responses to verbal requests by Customers and Management.

(Written) Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information; Replies timely and appropriately to written requests by Customers and Management.

Teamwork

• Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.

Change Management

• Develops workable implementation plans; Communicates changes effectively; Builds commitment and overcomes resistance; Prepares and supports those affected by change; Monitors transition and evaluates results.

Delegation

• Delegates work assignments; Matches the responsibility to the person; Gives authority to work independently; Sets expectations and monitors delegated activities; Provides recognition for results.

Leadership

• Exhibits confidence in self and others; Inspires and motivates others to perform well; effectively influences actions and opinions of others; Accepts feedback from others; Gives appropriate recognition to others.

Business Acumen

• Understands business implications of decisions; Displays orientation to profitability.

Cost Consciousness

• Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources.

Diversity

• Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; educates others on the value of diversity; Promotes a harassment free environment; Builds a diverse workforce.

Ethics

• Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

Organizational Support

• Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values; Benefits organization through outside activities; Supports and respects diversity.

Judgment

• Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision making process; Makes timely decisions.

Motivation

• Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.

Planning/Organizing

• Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.

Professionalism

• Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

Quality

• Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

Quantity

• Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.

Safety and Security

• Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.

Adaptability

• Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.

Attendance/Punctuality

• Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.

Dependability

• Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

Initiative

• Volunteers readily; Undertakes self development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.

Innovation

• Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention.

PREFERENCESStrong Public Speaking SkillsExcellent written communication skillsExcellent data entry skills LANGUAGE SKILLS Possess the ability to read, analyze and interpret complex documents; the ability to respond effectively to sensitive inquiries or complaints; the ability to make effective and persuasive presentations to customers and management.

MATHEMATICAL SKILLS Advanced Business MathAddition, Subtraction, Division, Multiplication Using Calculators and Software ApplicationsCalculations including Complex Software Application-based FormulasAbility to Comprehend Contingency Percentages, Margins, Averages, Etc.

REASONING ABILITYAbility to Decipher and Prioritize Multiple, Simultaneous RequestAbility to Prioritize based on Competing, Challenging, ConditionsAbility to Adapt to Changing Conditions that Dictate Unusual CircumstancesExtremely High Level of Ability to Use Critical Thinking Skills to Materialize Unconventional Solutions to Everyday ChallengesExtremely High Level of Competency in Creating Solutions Driven Decisions PHSICAL DEMANDS Physical Movements Required on the Job:
(None, Occasionally= less than 1/3, frequently=1/3 to 2/3, continually=more than 2/3) Standing – Frequently Walking – Frequently Sitting

• Continually Using hands to finger, handle or feel
• Continually Reach with hands and arms
• Occasionally Climbing Stairs
• Occasionally Stoop, kneel, crouch or crawl
• Occasionally Talk or hear
• ContinuallyVISION REQUIREMENTS ☒ Close Vision (clear vision at 20 inches or less) ☐ Distance Vision (clear vision at 20 feet or more) ☐ Color Vision (clear vision at 20 inches or less) ☐ Peripheral Vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed at a given point) ☐ Depth Perception (three dimensional vision, ability to judge distances and spatial relationships) WORK ENVIRONMENT None Occasionally Frequently Continually Work environment requires the use of personal protective equipment (PPE) – Occasionally Wet, humid conditions (non weather)
• Occasionally Work near moving mechanical parts
• Occasionally Work in high, precarious places
• Occasionally Fumes or airborne particles
• Occasionally Toxic or caustic chemicals
• None Extreme cold (non weather)
• Occasionally Extreme heat (non weather)
• Occasionally Risk of electrical shock
• None Work with explosives
• None Risk of radiation
• None Vibration

- NoneSAFETY POLICIES AND PRACTICES Employee must set example for others by 100% participation in all Safety required training and programs (such as S.T.A.R.T.). At all times, the employee is responsible of following all safety rules and regulations set by BlackHawk Datacom, t