Director of Purchasing - Baton Rouge, United States - State of Louisiana

State of Louisiana Baton Rouge, United States

3 weeks ago

Description

Baton Rouge Community College (BRCC) seeks to fill the position of Director of Purchasing.

The Director of Purchasing is located in the Purchasing Department. This is a full-time

position.

This position is open for recruitment.

REPORTS TO
:

Assistant Vice Chancellor for Finance

COMPENSATION:

Anticipated starting salary will be commensurate with education and work experience.

For

more information about Baton Rouge Community College (BRCC), visit

APPLICATION INSTRUCTIONS:

Applications for this position should include a cover letter, resume/CV, transcripts, and

names of contact information for three (3) work-related references.

These documents must

be attached to your application to be considered.

Incomplete applications will not be considered

CONTACT INFORMATION:

Jean Stepter, Consultant, Talent Acquisition
Office of Human Resources
Baton Rouge Community College
201 Community College Drive
Baton Rouge, LA 70806

A criminal background check will be required of all selected applicants.

An offer of employment is contingent upon passing a pre-employment background check.

This organization participates in the E-Verify program.

For more information on E-Verify, please contact DHS at

BRCC is proud to be an Equal Opportunity Employer.

We promote diversity of thought, culture, and background, which connects the entire BRCC family.

We don't just accept difference – we celebrate it, we support it, and we thrive on it for the benefit of our employees, our students, and our institution.

Voluntary Self-Identification of Disability
As an executive branch state agency, the Baton Rouge Community College is required by La. R.S.

46:

2597 to establish annual strategies and goals related to employment of individuals with disabilities. In order to effectively measure and report our progress to this end, La. R.S.

46:

2597 requires us to ask employees if they have a disability or have ever had a disability.

Because a person may become disabled at any time, we ask all of our employees to update their information at least every five (5) years.

Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so (if applicable).

Your answer will be maintained confidentially. Completing the form will not negatively impact you in any way. For more information about this form or the Americans with Disabilities Act, visit the Office of the State Americans with Disabilities Act (ADA) Coordinator's website at

.
Minimum Qualifications

A Baccalaureate degree plus six years of professional level experience in procurement or contract management
Required Education:

2 years related experience.
Required Knowledge, Skills, & Abilities:

Proficient in Word, Excel and Outlook
Proficient - in the Louisiana Procurement Code including but not limited to Revised Statutes Titles 38 and 39, LAC Rules and Regulations, and current Small Purchase Executive Orders and PPM 49 for Travel
Ability to effectively handle confidential/sensitive matters and effectively communicate orally and in writing with all levels of the organization
Ability to set priorities, manage multiple projects and meet deadlines.
Performing budget analysis and conducting research
Microsoft Office products to include advanced Excel.

Communication – Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.

Collaboration – Working effectively and cooperatively with others; establishing and maintaining good working relationships.

Initiating Action – Taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive.

Preferred Experience:

5 years related experience.
Preferred Knowledge, Skills, & Abilities:

Technical Skills - Strives to continuously build knowledge and skills, shares expertise with others.
Customer Service - Responds promptly to customer needs.
Interpersonal Skills - Maintains confidentiality.
Oral Communication - Responds well to questions; participates in meetings.
Written Communication - Presents numerical data effectively.
Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; organizes or schedules other people and their tasks.
Professionalism - Reacts well under pressure; accepts responsibility for own actions; follows through on commitments.
Quality - Monitors own work to ensure quality.

Adaptability - Changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.

Dependability - Keeps commitments; commits to long hours of work when necessary to reach goals.

The Purchasing Director plays a pivotal role in overseeing all procurement activities for Baton Rouge Community College.

This position requires a dynamic individual with exceptional leadership skills and a strategic mindset to effectively manage the college's purchasing processes.

The Purchasing Director will be responsible for developing and implementing procurement strategies to optimize purchasing efficiency, minimize costs, and ensure compliance with State of Louisiana's regulations and policies.

This role involves collaborating with various departments to understand their procurement needs, identifying potential suppliers, negotiating contracts, and monitoring vendor performance.

The ideal candidate will demonstrate strong analytical abilities, excellent communication skills, and a commitment to fostering positive relationships with both internal stakeholders and external vendors.

Additionally, the Purchasing Director will stay updated on industry trends and best practices to continuously improve the College's procurement operations.

Complex Procurement Management (70%)

Leads the purchasing team by providing direction, guidance, and support to ensure efficient and effective procurement operations.
Procure operating services, supplies, equipment, professional services, and travel

arrangements in accordance with the Louisiana Procurement Code, Revised Statutes

Code, Executive orders, Ethics Rules, and PPM 49. Manages more complex

purchasing activities, including Request for Proposals (RFPs), bids for materials and

services, professional contracts negotiation, Public Works bids and contracts, and

vehicle acquisitions.

- Develop bid documents, RFP documents, and contracts, ensuring compliance with regulatory requirements and obtaining necessary approvals from relevant authorities, such as OSP, LCTCS, etc.

Formulate comprehensive procurement strategies aligned with the goals and objectives of Baton Rouge Community College, taking into account budgetary constraints, quality standards, and regulatory requirements.

Works closely with various departments across the College to understand their purchasing needs, providing guidance on procurement best practices, and ensure timely fulfillment of requirements.

Identifies potential vendors, conduct vendor evaluations, and negotiate favorable terms and conditions to secure the best value for the College.

Maintains a positive relationship with suppliers and address any issues or concerns promptly.
Ensures adherence to relevant laws, regulations, and College policies throughout the procurement process. Implement and enforce procurement policies and procedures to promote performance and budget utilization.
Seeks opportunities to optimize financial and operational efficiencies by identifying costs savings or cost avoidances.
Stays abreast of industry trends, market dynamics, and emerging technologies in

procurement. Identifies opportunities for process improvements, automation, and

efficiency enhancements.
Provides training and support to staff involved in procurement activities to enhance their skills and knowledge. Foster a culture of continuous learning and professional development with the procurement team.
Act as a liaison between the procurement department and other College stakeholders, including faculty, staff, administration, and external partners. Solicits feedback, addresses concerns, and promotes collaboration to achieve shared goals.

Develops and implements contingency plans for emergency procurement situations, such as natural disasters or other unforeseen events, to ensure the College's ability to respond effectively and efficiently.

Upholds high ethical standards and integrity in all procurement activities. Ensure fairness, transparency, and impartiality in vendor selection and contract award decisions.
Supervision and Oversight (15%)

Reviews items from the Assistant Director and provide supervision to ensure compliance and efficiency in all procurement and travel-related activities at BRCC.

Fosters a culture of accountability, collaboration, and continuous improvement within the Purchasing Department, promoting excellence in service delivery and operational effectiveness.

Auditor Engagement (5%)

Respond to auditor requests and inquiries related to purchasing activities, ensuring timely and accurate provision of information.
Training and Guidance (5%)

Provide comprehensive training and guidance to BRCC employees on procurement processes, policies, and compliance requirements.
Other duties as assigned (5%)

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