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Events & Communications Specialist - Baton Rouge, United States - Louisiana State University
Description
All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated).
If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft.
You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page.
Job Posting Title:
Events & Communications Specialist
Position Type:
Professional / Unclassified
Department:
LSUAM AA - Faculty Senate (Emily Hatfield
Work Location:
0153 Thomas D. Boyd Hall
Pay Grade:
Professional
Job Description:
The Events & Communications Specialist is the primary event planner for the Office of Academic Affairs.
In addition, Events & Communications Specialist is responsible for updating and maintaining the Office of Academic Affairs website, drafting and publishing the monthly Office of Academic Affairs newsletter, and providing support for the Director of Engagement and Planning for the Executive Vice President & Provost.
This individual must demonstrate attention to detail and have a creative mindset, proven experience in event planning and coordination, excellent written and verbal communication skills, and strong organizational and multitasking abilities.
This individual must have the ability to work independently, completing tasks without reminders, and is part of a team. Previous experience in higher education or academic setting is a plus.Job Responsibilities:
With guidance and oversight from the Director of Engagement and Planning for the Executive Vice President & Provost, organizes, plans and executes all events for the Office of Academic Affairs, and the Learning & Teaching Collaborative.
Signature events include Faculty Awards, Promotion & Tenure Ceremony, Boyd Professor Ceremony, Administrator Roundtables, Faculty Colloquium, New Faculty Summit, Summer Leadership Institute, REFRESH, and the New Chairs Workshops.
Creates and manages calls for nominations, event invitations, targeted event reminders, scripts and promotional material. Books venue(s), catering, and completes approval paperwork for accounting purposes. Created detailed event briefings with all pertinent information, shares this with stakeholders in advance and surveys attendees. 65%Completes all necessary paperwork for special events and purchases and reconciles expense transactions within 30 days. Maintains compliance LSU's accounting and procurement policies and procedures, and keeps event expenses within budgeted amount.
Provides monthly budgetary updates on events to Director of Engagement and Planning for the Executive Vice President & Provost and Assistant Vice Provost for Policy & Administration.
Maintains detailed records on all expenses for events. 15%
Responsible for updating the website for the Office of Academic Affairs, the Learning & Teaching Collaborative and other sub-units as assigned.
Solicits and organizes content for the Academic Affairs newsletter and sends to the Director of Engagement and Planning for the Executive Vice President & Provost for approval.
Maintains a regular publishing schedule for newsletter and sends reminder e-mails for content, as applicable. Reports on performance of the newsletter (i.e. open and click through rates). 15%Works collaboratively with the Office of Communications and University Relations and adheres to the standards set by the division. Other duties as assigned. 5%
Minimum Qualifications:
Bachelor's degree with 1 year of full-time job related experience.
Preferred Qualifications:
Bachelor's degree with - 5 years of full-time job related experience.
Specific Experience - Experience in a higher education setting is a plus.
Additional Requirements:
Job Description:
Special Instructions:
Please provide cover letter, resume, (3) professional references and transcripts. Official transcripts are required prior to hire.
For questions or concerns regarding the status of your application or salary ranges, please contact Office of Academic Affairs at
Posting Date:
May 2, 2024
Closing Date (Open Until Filled if No Date Specified):
Additional Position Information:
Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.
Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more
Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance.
Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.
Essential Position (Y/N):
LSU is an Equal Opportunity Employer and SAME Agency:
LSU is designated as a State As a Model Employer (SAME) agency and provides assistance to persons needing accommodations or with the accessibility of materials.
HCM Contact Information:
For questions or concerns related to updating your application with attachments (e
g, resumes, RS:
17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at or email For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.
