Staff services Analyst - Sacramento, United States - State of California

Description

Job Description and Duties

Timekeeping analyst works independently in Staff Central and IMMS (Integrated Maintenance Management Systems) for Field Supervisors' and their crew members' time, running and comparing the 'Four Daily Process' reports to ensure accurate time and leave entries.

Duties and responsibilities require in-depth research and analysis, independent judgment, effective teamwork, discretion, and the ability to interpret data and apply contract language, regulations, policies, and procedures in each specific situation.

Is responsible to ensure that all reported time for field Maintenance is accurate for the monthly MERSI (Maintenance Employees Reporting System Interface) run.

Acts as the Drug Testing Coordinator for the Field Maintenance employees during Return to Work and pre-employment activities.

Incumbent works closely with the Maintenance Hiring Analysts to coordinate and ensure all new and transfer employee hire documents have been completed and submitted for accurate keying, meeting timely payment of wages compliance measures.

Incumbent is responsible for database updates on employee hires, transfers, separations and off and on pay status. Creates reports and summaries as needed to identify issues, and works with Managers to recommend and implement solutions.

PARF# / JC-431491

Eligibility for hire may be determined by your score on the Staff Services Analyst Exam.

For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions.

The Staff Services Analyst Exam is located here:
CalCareers

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Apply today to join our team We especially encourage applicants to check out our Caltrans Career Compass tool The Caltrans Career Compass is a tool to assist and help candidates understand and succeed in applying to Caltrans positions.

You will find additional information about the job in the Duty Statement.

Working Conditions

Position located at 1490 George Drive, Redding, Shasta County

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• 
  STAFF SERVICES ANALYST

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details


Job Code #:
JC-431491


Position #(s):

Working Title:
Timekeeping Analyst


Classification:

STAFF SERVICES ANALYST
$3, $4,561.00 A

$3, $4,933.00 B

$4, $5,916.00 C

# of Positions:

Multiple


Work Location:
Shasta County


Telework:
In Office


Job Type:
Permanent, Full Time


Facility:
California Department of Transportation

Department Information

Caltrans Mission:
Provide a safe and reliable transportation network that serves all people and respects the environment.

Caltrans Vision:
A brighter future for all through a world-class transportation network.

The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success.

Caltrans is about celebrating diversity, valuing one another, and recognizing that Caltrans is strong not in spite of the diverse attributes of our workforce, but because of our diversity.

Department Website:
Frequently Asked Questions for an Applicant:


Director's EEO Policy:

Director's EEO Policy Statement:
Special Requirements

• Possession of a valid driver's license is required when operating a state owned or leased vehicle.
• A Statement of Qualifications (SOQ) is required. If an SOQ is not included, your application may be disqualified from the hiring process.

In the SOQ, please describe your background, experience, education and/or training as it relates to the job description and duty statement.

The SOQ must be typewritten in 12-point Arial font, single-spaced, and no longer than one page in length.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent.

Here is a list of evaluation agencies:
Please redact birthdates and social security numbers.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered.

Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 5/23/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available).

SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.

Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting.

Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included.

If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Transportation


Attn:
Caltrans DHR Contact

Certification Services MS-90

P O Box 168036

Sacramento, CA

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Transportation

Caltrans DHR Contact

Classification and Hiring Unit - ECOS

1727 30th Street, MS 90

Sacramento, CA 95816

Closed on Weekends and State Holidays

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application.

Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -
• Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview.

The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Working under the supervision of the Staff Services Manager I for Field Maintenance in District 2, the Staff Services Analyst (SSA) will be the timekeeping analyst, transactions analyst, and pre-employment and Return to Work (RTW) drug testing coordinator for the Division of Field Maintenance.

Duties and responsibilities require in-depth research, independent judgment, effective teamwork, discretion, and the ability to interpret data, policies, and procedures in each specific situation.

Incumbent will be required to be familiar with the Bargaining Unit contracts in our department, including BU12, BU1 and BU4, especially as related to timekeeping and leave policies.

Must be able to maintain a high level of confidentiality, initiative, optimism, and accuracy under strict deadlines in accordance with District, Department, state and federal law, policies, procedures, rules and guidelines.

Benefits

Click HERE to view the Benefits Summary for Civil Service Employees in the State of California.

Contact Information

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.


Human Resources Contact:
Salvador Cardiel


Hiring Unit Contact:
Jennifer Baldwin

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled.

You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Caltrans EEO Office


California Relay Service:
TTY), Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Important Application Information

The State application (STD. 678) is required, and each section must be filled out completely and thoroughly.

For mailed or hand delivered applications to be considered for this position, the Job Control number (JC , PARF# and title of the position (Staff Services Analyst) must be included on the STD.

678 form.

Electronic applications through your CalCareers account are highly recommended and encouraged.

Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.


NOTE:

Do not submit the "Equal Employment Opportunity" questionnaire (page 5) with your completed State application (STD This page is for examination use only.

Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts.

Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver's license number, examination results, LEAP status, marital status, and age.

The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.

Survey

Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place.

Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.