Project Support Specialist - Stockton, United States - University of the Pacific

University of the Pacific Stockton, United States

4 weeks ago

Description

**Project Support Specialist**

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**Posting Details**

Job Title Project Support Specialist Union Level Department Univ Development Administration Campus Stockton Posting Number P Full or Part Time Full Time Number of Months 12 Work Schedule Work performed during standard business hours. May require evening and weekend hours to complete tasks. Position End Date Open Date 01/20/2022 Close Date Open Until Filled Yes Special Instructions to Applicants For first consideration, please apply on or before January 28, 2022. Primary Purpose The Project Support Specialist is a key team member that will support office operations and activities of the Associate Vice President for Development. Performs a variety of advanced administrative and project support functions for the Associate Vice Presidents team. Essential Functions

Serves as key contact for Associate Vice President, interacting with individuals from all organizational levels and campuses of the University, donors, alumni, major businesses, and others in a professional and congenial manner.

Provides advanced and proactive administrative support in managing the Associate Vice Presidents projects, calendar, committees, events, travels, and other activities; preparing agendas, correspondence, presentations, meeting materials, preparation and final production of reports; taking, preparing, and disseminating meeting minutes and following up on relevant action items ensuring utmost quality and efficiency.

Provides high-level project support to members of the Associate Vice Presidents team by performing a variety of activities to support high quality and timely completion of projects, including:

Coordinates activities and deadlines and provides proactive research, support, and communications for meetings, events, and projects.

Regularly and proactively communicates the status of ongoing projects with the Associate Vice President.

Assists with the collection and compilation of data as needed.

Provides administrative support for the Office of Estate and Gift Planning.

Provides Associate Vice President with processing appropriate payment of charges, verifying expenses, monitoring Pro-card activity, and timely submissions of expense payment requests.

Performs other related duties as assigned.

Minimum Qualifications

Bachelors Degree (Two (2) years of full-time experience in the same/similar position is equal to one (1) year of completed post-high school education coursework).

Five (5) years of work experience providing senior-level administrative support.

Preferred Qualifications

In-depth knowledge of administrative support functions and office management principles and procedures.

Impeccable follow-through, attention to detail, and commitment to accuracy and high-quality work products.

Excellent communication, and ability to listen to others, clearly articulate ideas in oral and written form, accurately prepare written business correspondence that is coherent, grammatically correct, effective, and professional.

Excellent customer service, with strong interpersonal skills and the ability to exercise diplomacy and deal effectively with people in a variety of circumstances in a calm, precise way.

Intermediate to advanced skills in MS Office suite, adept at conducting Internet research into project-related issues.

Knowledge of project coordination and ability to coordinate multiple projects simultaneously, proactively carries out project support functions, manages time effectively, and has ability to be proactive to anticipate, plan for and communicate needs of the unit.

Strong ability to perform duties using highest level of confidentiality and respect for others.

Positive can-do attitude and problem-solver with the ability to manage ones own time and stress.

Strong ability to work independently as well as in a team environment.

Experience with Banner database.

Proven ability to work successfully with diverse populations and demonstrated commitment to promote and enhance diversity and inclusion.

Physical Requirements The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires extended periods of sitting and repetitive hand/wrist motion while using computer keyboard and phone. Occasional standing, walking, climbing stairs, bending, stooping, and reaching. Occasional lifting up to 25 pounds. Work Environment/Work Week/Travel Work is primarily performed in a standard office environment. Work performed during standard business hours. May require evening and weekend hours to complete tasks. Occasional travel may be performed. Hiring Range Commensurate with experience, non-exempt Background Check Statement All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.

AA/EEO Policy Statement University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.

**Posting Specific Questions**

Required fields are indicated with an asterisk (*).

Yes

* (Open Ended Question)

Yes

University of the Pacific Website

Craigslist

Hispanic-

Association of American Colleges and Universities (AAC&U)

Chronicle of HIgher Education

Diverse Issues in Higher Education

EDUCAUSE

Higher Education Recruitment Consortium (HERC)

Higher Education Recruitment Consortium - Northern California (NorCal HERC)

Modesto Bee

Pacific Employee

Personal Referral

Professional or Association Listserv

Publication or website from a professional organization

Sacramento Bee

San Francisco Chronicle

Stockton Record

Agency Referral

Other Online Job Board

**Applicant Documents**

**Required Documents**

Resume

Cover Letter/Letter of Application

**Optional Documents**

Project Support Specialist - Stockton, United States - University of the Pacific

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