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    State Purchasing Standards Analyst - Columbus, United States - State of Ohio

    State of Ohio
    State of Ohio Columbus, United States

    3 weeks ago

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    Description
    Job Description - State Purchasing Standards Analyst
    Primary Location

    Primary Location

    :

    United States of America-OHIO-Franklin County
    Work Locations

    Work Locations

    :

    General Services Center

    4200 Surface Road

    1st Floor

    Columbus

    Organization

    Organization

    :

    Administrative Services
    Bargaining Unit / Exempt

    :

    Bargaining Unit
    Schedule

    Schedule

    :

    Full-time
    Work Hours

    :

    8:00am - 5:00pm (Mon-Fri)

    Unposting Date

    Unposting Date

    :

    Ongoing
    Primary Job Skill

    Professional Skills

    :

    Attention to Detail, Negotiation, Written Communication
    State Purchasing Standards Analyst

    (

    )
    Description
    This posting may be used to fill more than one position.
    This is a Hybrid

    Position.

    About Us:


    The Offices of Procurement Services provides a centralized procurement service to all state and local agencies as well as support all State Suppliers.


    What you will be doing:
    The Ohio Department of Administrative Services (DAS), Office of Procurement Services is seeking a highly motivated purchasing professional to

    assist state agencies with the procurement of supplies and services through competitive selection and negotiated contracts.

    RESPONSIBILITIES:
    Conducts procurement activities in order to secure a wide range of goods & services for state agencies
    Receives & analyzes written requests from agencies
    Performs initial review of specifications & other requirements of purchase & recommends appropriate method of competitive selection
    Conducts necessary research to insure that specifications & related requirements correspond with current industry trends to insure that agency needs will be properly met & to maximize competition among bidders
    Prepares formal solicitation documents using a personal computer incorporating terms, conditions, & other requirements required by law, & DAS policies & procedures to maximize chances for an effective award
    Reviews listings of registered & recommended bidders who may have interest in bidding on purchase
    Responds to questions regarding bid or process that may arise
    Creates & develops specifications for commodities in conjunction with customer agencies
    Maintains manual of specifications, terms & conditions related to purchases
    Reports to State Emergency Operations Center (SEOC) as assigned to provide resource support & logistics for impacted areas.
    Receives bid responses from Bid Desk & performs all activities as required by law & DAS policies & procedures associated with evaluation of bid responses:

    Compiles bid tabulations & final contract documents on a personal computer
    Recommends contract award to lowest responsive & responsible bidder & forwards to supervisor for approval
    Prepares correspondence to notify bidders of contract awards, bid disqualifications & related matters associated with procurement.
    Responds to complaint to vendor actions
    Maintains records & provides reports as required.

    What's in it for you:
    Hybrid Work Schedule
    This positions offers the flexibility of a hybrid schedule that combines working from home with regular in-office presence. In-person work requirements may change for training, meetings, and other operational needs.
    At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our

    Total Rewards website


    Our benefits package includes:
    Medical Coverage
    Quality, affordable, and competitive medical benefits are offered through the available Ohio Med plans.
    Dental, Vision and Basic Life Insurance
    Dental, vision, and basic life insurance premiums are free after completed eligibility period . Length of eligibility period is dependent on union representation.
    Time Away From Work and Work/Life Balance
    Paid time off, including vacation, personal, and sick leave
    11 paid holidays per year
    Childbirth/Adoption leave
    Employee Development Funds

    The State of Ohio offers a variety of educational and professional development funding that varies based on whether you are a union-exempt employee or a union-represented employee.

    Ohio Public Employees Retirement System
    OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of their salary towards their retirement. The employer contributes an amount equal to 14% of the employee's salary. Visit the

    OPERS website

    for more information.
    Ohio is a Disability Inclusion State and strives to be a Model Employer of Individuals with disabilities.

    The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

    Qualifications

    Minimum Qualifications Required:
    The following are the minimum qualifications for this position.

    Applicants must specifically identify how the required job qualifications are met in the Education and/or Work Experience – "Job Duties" Sections of the application.

    Completion of undergraduate program core coursework in public or business administration, purchasing, materials management, contracting, acquisition management, logistics or other purchasing related field.


    • Or completion of program coursework for associate degree in one of previously stated areas of study; AND 6 mos.
    exp. in purchasing/procurement position that involved reviewing requisitions, writing invitations-to-bid, evaluating vendor response & communicating with vendors & customers.

    • Or 24 mos.
    exp. in purchasing/procurement position that involved reviewing requisitions, writing invitations-to-bid, evaluating vendor response & communication with vendors & customers.

    • Or equivalent of Minimum Class Qualifications For Employment noted above.
    Job Skills:

    Customer Service, Negotiation, Written/Verbal Communication, Attention to Detail
    Knowledge, Ski


    lls & Abilities:


    Knowledge of purchasing/procurement (e.g., principles of purchasing, advanced purchasing, purchasing negotiation, value analysis, materials handling, inventory & production control, purchasing problems); oral & written communication; state purchasing rules & regulations*; accounting; contracts.

    Skill in operation of personal computer & office system software (e.g., MS Word, Excel); use of Internet to extract information.

    Ability to define problems, collect data, establish facts & draw valid conclusions; interpret extensive variety of technical material in books, journals & manuals; use statistical analysis; originate & edit technical specifications & term contracts; prepare ITBs; gather, collate & classify information about data, people or things; develop & maintain good rapport with customer agencies & vendors.

    (*)Developed after employment.
    Training & Development Required to Remain in Class After Employment:


    Must obtain a Certified Professional Public Buyer (CPPB) or Certified Ohio Procurement Agent (COPA) within one (1) year of eligibility, or within four (4) years of accepting position in this classification, whichever comes first.

    CPPB certification and COPA certification must be maintained through recertification every five (5) years as required by the Universal Public Purchasing Certification Council for the CPPB, and the Ohio Public Procurement Certification Council for the COPA.

    Failure to obtain or maintain certification is cause for removal.

    Supplemental Information:
    Teleworking options are being offered at this time.
    All answers to the supplemental questions


    MUST
    be supported by the work experience/education provided on your civil service application.
    Selection devises, testing and/or assessments may be used to determine proficiency in this position.
    The final candidate selected for this position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.
    #J-18808-Ljbffr
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