- Applies agency laws, rules, regulations, policies and procedures in maintaining and processing agency information.
- Creates official agency word processing documents; creates and maintains agency databases typically using Access or similar software packages; creates and maintains spreadsheets; creates original presentations using software packages.
- Serves as a liaison with the public, clients, agency staff and others to exchange information and explain agency services, laws, rules, regulations, policies and procedures.
- Assures effective coordination of operational functions.
- Establishes tracking and monitoring systems and conducts follow up to ensure effective resolution of matters.
- Obtains, organizes and drafts technical and administrative material necessary for public information or departmental use. Collects and compiles data to prepare reports and provide supporting documentation.
- Analyzes routine operating practices and procedures and makes recommendations to ensure smooth and efficient office operation.
- Maintains and controls data and/or filing systems to ensure effective, accurate and easily retrievable documentation of operations, program and project activities.
- May oversee or supervise lower level employees.
- Two years experience in coordinating administrative support operations, tracking workflow and resolving problems, providing guidance and consultation to management, customers and others on administrative matters.
- Two years experience in conducting research from multiple sources, analyzing data collected and preparing reports, letters, and administrative documents.
- One year experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
- One year experience in using standard computer software programs for word processing, spreadsheets or databases.
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Administrative Specialist Iii
3 weeks ago
State of Delaware New Castle, United States**Introduction**: · **Make a Difference with DHSS** · Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being, fostering self-sufficiency, and protecting vulnerable populations. W ...
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Administrative Specialist Iii
1 week ago
State of Delaware Wilmington, United StatesThis position provides administrative support for multiple functions of the Dept. of Finance Fiscal Team, including but not limited to invoice preparation for Fiscal Analysts to process in First State Financial system, Revolving Loan Fund program, PHRST/payroll system processing, ...
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Administrative Specialist Iii
5 days ago
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Social Service Specialist Iii
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State of Delaware Wilmington, United States**Introduction**: · Family Court's mission is to provide equal access to justice for the families and children under its jurisdiction in a manner that is fair and efficient and that maintains the public's trust and confidence in an independent and accountable judiciary. · We stri ...
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Administrative Specialist III
6 days ago
DelDOT Wilmington, United StatesSummary Statement · The primary responsibilities of the position would be to support the Chief Medical Examiner (CME) by maintaining the CME's schedule, drafting correspondence on behalf of the CME, transcribing autopsy reports for the CME, and completing records requests on beh ...
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Administrative Specialist III
3 weeks ago
DelDOT Wilmington, United StatesSummary Statement · This position provides administrative support for multiple functions of the Dept. of Finance Fiscal Team, including but not limited to invoice preparation for Fiscal Analysts to process in First State Financial system, Revolving Loan Fund program, PHRST/payro ...
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Training and Education Specialist Ii- Iii
4 days ago
State of Delaware New Castle, United States**Introduction**: · **Make a Difference with DHSS** · Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being, fostering self-sufficiency, and protecting vulnerable populations. W ...
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C/s Social Service Specialist Iii
5 days ago
State of Delaware Wilmington, United States**Introduction**: · **Make a Difference with DHSS** · Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being, fostering self-sufficiency, and protecting vulnerable populations. W ...
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Social Service Specialist III
5 days ago
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Employment Services Specialist III
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Social Service Specialist III
4 days ago
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Employment Services Specialist III
3 weeks ago
State of Delaware Wilmington, United States Employment Type Actual VacancySummary Statement · Local Veterans' Employment Representatives (LVER) - Under 38 U.S.C. 4104(b) principal duties are to: (1) conduct outreach to employers in the area to assist veterans in gaining employment, including conducting seminars for employers and, in conjunction with e ...
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Training and Education Specialist II- III
5 days ago
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Youth Care Specialist I-III
3 weeks ago
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2 weeks ago
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Systems Specialist III
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Project Specialist Iii
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TD Bank Cherry Hill, United StatesWork Location: · Cherry Hill, New Jersey · Hours: · 40 · Pay Details: · $68,640 - $112,320 USD · Line of Business: · Sales & Customer Distribution Support · **Job Description**: · Department Overview: · The Project Specialist lll is primarily accountable for supporting the Legal ...
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Administrative Specialist III
4 days ago
State of Delaware Wilmington, United StatesSummary Statement · The primary responsibilities of the position would be to support the Chief Medical Examiner (CME) by maintaining the CME's schedule, drafting correspondence on behalf of the CME, transcribing autopsy reports for the CME, and completing records requests on beha ...
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Administrative Specialist III
3 weeks ago
State of Delaware Wilmington, United StatesSummary Statement · This position provides administrative support for multiple functions of the Dept. of Finance Fiscal Team, including but not limited to invoice preparation for Fiscal Analysts to process in First State Financial system, Revolving Loan Fund program, PHRST/payrol ...
Administrative Specialist III - New Castle, United States - DelDOT
Description
Introduction
Make a Difference with DHSS
Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being, fostering self-sufficiency, and protecting vulnerable populations. We prioritize personal and family independence by assisting individuals and families in a variety of life areas.
We offer numerous career opportunities and are dedicated to attracting and retaining highly talented individuals who are ready to make a difference in their community today. DHSS is a great place to kick-start your profession.
For more information, please visit today
Summary Statement
The incumbent holds a pivotal role within the Division of Substance Abuse and Mental Health, Office of the Director, directly reporting to the Chief of Staff. This position is instrumental in furnishing administrative support across various facets of DSAMH's operations. Upholding confidentiality and meticulous attention to detail are indispensable requisites for this role.Essential Functions
Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.
Job Requirements
JOB REQUIREMENTS for Administrative Specialist III
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:
Conditions of Hire
Applicants must be legally authorized to work in the United States. The State of Delaware participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
