- Responsible for timely, accurate and compliant processing of the Bank's semi-monthly payroll, including performing a variety of administration and analytical duties in the preparation, processing, and maintenance of the payroll. Collect, analyze, update, and reconcile payroll, timesheet, benefit, and employee data within the Workday HRIS for accuracy, appropriateness and documentation; research and analyze discrepancies and process appropriate corrections; prepare supplemental payrolls as needed.
- Serve as a liaison with multiple vendors, including One Source Virtual to ensure accurate tax, garnishment, and payroll settlements are processed.
- Serve as the systems administrator for payroll, benefit, time tracking and absence modules within the Workday application. Assist with regression testing for semi-annual release testing; research, analyze and resolve issues within Workday.
- Administer the Bank's benefit plans through ongoing communication with carriers, current and former employees regarding enrollments and life changes, claims processing and problem resolution. Responsible for the maintenance of benefit carriers' integration files and reconciling/preparing benefit invoices for payment. Ensure compliance with the Health Insurance Portability and Accountability Act (HIPAA), Affordable Care Act (ACA) and the Family Medical Leave Act (FMLA).
- Responsible for administration of the Bank's Family Medical Leave, leave of absence and disability programs; prepare disability and leave of absence communication to employees; consult with employees on leave requirements; ensure completion of all leave documentation and policy compliance .
- Provide effective communication and understanding of programs and changes through the development of training programs, newsletters, articles and other techniques. Coordinate benefits and payroll policy and procedure changes through various internal and external parties including HR leadership, legal counsel, broker consultants and vendors. Create ad-hoc reports as needed.
- Lead the administration of the open enrollment process which includes: review and preparation of benefit communication materials, update and prepare the HRIS system for on-line open enrollment, analyze and reconcile changes with payroll and vendors
- Responsible for accurately reporting payroll and benefit expenses to accounting on a semi-monthly general ledger interface; performs monthly reconciliation of all payroll and benefit accounts and provides documentation to accounting. Responsible for the Defined Contribution (401K) reconciliation and reporting.
- As a subject matter expert on the Bank's benefits programs, conduct new employee orientation and assist with new hire onboarding. Prepare and conduct presentations on payroll and benefits programs and procedures.
- Serve as risk compliance process subject matter expert for the Human Resource Department, becoming familiar with related internal programs and processes. Partner with Enterprise Risk Management to ensure tasks such as End User Computing, SOC report monitoring, and Human Resources risk/control documentation and processing are performed accurately and timely.
- Maintain all employee payroll and benefits files and supporting documentation; respond to audit reviews and inquiries; develop and maintain all payroll, benefits procedures; prepares and updates documentation for SOX compliance and participates in SOX testing; participate in annual vendor management process; responsible for record retention schedule and compliance.
- Responsible for making recommendations for continuous process improvement, including Workday continuous improvement projects, system upgrades and ongoing administration
- Ensure compliance with applicable policies, procedures and regulations to ensure safe and sound business operations. Ensure compliance with all applicable federal, state and local legislation.
- Bachelor's degree required; a focus in Business Administration or Accounting is a plus
- Minimum of three years of payroll processing and HRMS experience in a medium- or large- sized organization
- Minimum of three years of benefit administration experience
- Experience in accounting is a plus
- Knowledge of tax laws and regulatory compliance such as HIPAA and FMLA; ACA compliance
- Strong written and verbal communication skills
- Strong interpersonal and customer service skills
- Detailed oriented and the ability to multitask
- Strong analytical skills with the ability to solve routine and complex problems
- Proficiency with Microsoft Office applications
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Benefits and Payroll Analyst - Pittsburgh, United States - Federal Home Loan Bank Pittsburgh
Description
Position Summary
The Benefits and Payroll Analyst is responsible for administering the Bank's payroll and benefits program. In this position, the individual will perform data analysis to ensure accuracy, identify system discrepancies, and resolve payroll, tax and related HRIS/Workday issues.
Primary Success Factors
Required Experience
It is the policy of the Federal Home Loan Bank of Pittsburgh to ensure equal employment opportunity (EEO) for all employees and applicants for employment without regard to race, religion, color, sex, national origin, age, disability status, genetic information, veteran's status, ancestry, sexual orientation or status as a parent as defined by applicable law. It is the Bank's policy to comply with applicable laws concerning the employment of persons with disabilities, including reasonable accommodation for applicants and employees with disabilities.
