Construction Office Manager - North Bethesda, United States - Rycon Construction

Rycon Construction

Verified Company

North Bethesda, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Rycon Construction, Inc. is an employee-owned company (ESOP) that provides construction management, general contracting, and design-build services nationwide.

Rycon is an ENR Top 400 Contractor, ENR Top 100 Green Contractor, and is celebrating our 35th anniversary this year We have eight offices, Pittsburgh, Atlanta, Cleveland, Fort Lauderdale, Fort Myers, Houston, Philadelphia, and Washington, DC., and specialize in new construction, renovations, and adaptive reuse projects.

Rycon's portfolio consists of projects and developments in health care, educational (K-12 & higher ed), industrial/warehouse, commercial, multi-unit residential, retail, financial, food service/dining, governmental, hospitality, cannabis, self-storage, and LEED facilities.

We excel in preconstruction planning, MEP expertise, with experienced project team members focused on the multiple markets we serve. We also have an in-house Architectural Woodwork & Specialty Fabrication Division that ships/installs nationally.

We are seeking an experienced office manager at our Washington D.C. office.

What you will do:

General support of the project team from commencement to completion.
Help to develop a document control log and with assistance of the assigned Project Engineer and Project Manager, set up the current documents in an electronic file or webbased data file that are easily updated and accessible. Update logs and files regularly to contain the most recent documents.
Issue formal written contracts and purchase orders from drafts prepared by the Project Manager. Under the direction of the Project Manager, prepare all attachments to the Subcontract Agreement.
Schedule meetings and appointments as requested.
Coordinate with corporate IT department on current stock of IT equipment and the distribution of it to new hires starting with the division.
Subcontractor Certificate of Insurance tracking and maintenance.
Issue any written correspondence to Owners, Architects, Subcontractors or other companies associated with a project as directed, from drafts prepared by the Project Manager.
Perform other miscellaneous administrative tasks as needed such as copying documents, arranging for mail or overnight deliveries of documents and correspondence, preparing job files, filing project documents, and other tasks as so directed by the members of the Operations team.
Assist with the closeout of a completed project including submission of all closeout documents and distributing the punch list as directed by the Project Manager.
Order all office supplies and equipment.
Confirm that items are invoiced correctly and paid on time.
Plan inhouse or offsite activities, including but not limited to, parties, celebrations, meetings and conferences.

What you will need to be successful:

Minimum of five (5) years' recent office experience.
Ability to multitask and prioritize work in a fast paced, high volume environment.
Strong organizational skills.
Excellent telephone and written skills.

Computer skills required

Microsoft Office Suite (Word, Excel and Outlook).
Cordial disposition with a team attitude.
Experience in the construction industry a plus.
Prior experience with Procore a major plus.

Rycon Construction Inc. is an Equal Opportunity Employer.

_ Attention:
All third-party agencies, headhunters and recruiters_

Rycon Construction only forms contracts with recruiters with whom we have an established business relationship and with whom we have a signed agreement in place.

All contact with Rycon Construction from third parties must be through our Human Resources department. Outside recruiters are not to contact hiring managers directly.

Any contact made outside of Rycon's Human Resources department by a third party will cancel any future business relationship between the third party and Rycon Construction.