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    Supervisor Office Services - Chicago, United States - CommonSpirit Health

    CommonSpirit Health
    CommonSpirit Health Chicago, United States

    3 weeks ago

    CommonSpirit Health background
    Description

    Overview:
    CommonSpirit Health was formed by the alignment of Catholic Health Initiatives (CHI) and Dignity Health. With more than 700 care sites across the U.S.

    from clinics and hospitals to home-based care and virtual care services CommonSpirit is accessible to nearly one out of every four U.S.

    residents. Our world needs compassion like never before. Our communities need caring and our families need protection.

    With our combined resources CommonSpirit is committed to building healthy communities advocating for those who are poor and vulnerable and innovating how and where healing can happen both inside our hospitals and out in the community.


    Responsibilities:
    Job Summary / Purpose


    Under the direction of the SVP of Security, Safety and Emergency Management, the Supervisor of Office Services is responsible for planning, coordinating and overseeing the office services department and daily supervision of future office services personnel.


    The individual must be customer service oriented, possess excellent communication and organizational skills, be able to work in a fast-paced environment, remain calm under pressure and have the ability to multitask, and demonstrate professionalism and a welcoming demeanor.

    Essential Key Job Responsibilities
    Answers and directs incoming calls (until a receptionist is hired*)
    Provides reception relief (when one is hired*)
    Researches and responds to caller/visitor inquiries
    Executes office opening and closing procedures
    Greets and assists all visitors, vendors, and office staff with a welcoming and positive attitude
    Reports any unusual activity
    Manages and supervises office services personnel, with the potential of staff in the future
    Maintains and upkeep of common areas and supports onsite meetings
    Oversees and prepares workspace for new hires
    Responsible for general maintenance of office including but not limited to: (a) patch and paint; (b) carpet up-keep; (c) issue keys; (d) install ergonomic equipment; and (5) other general office maintenance as needed
    Liaison with vendors and property management
    Processes accounts payable and receivables
    Processes and performs expense reconciliation
    Orders and maintains office equipment, supplies, and provides mailroom operations including ordering supplies, getting and sorting mail and packages
    Signs for incoming shipments, and promptly places voice or email message to staff of delivery
    Provides diversified clerical duties as needed


    Qualifications:
    Required Education and Experience

    Minimum of 2+ year experience as an office administrator or office coordinator position in a corporate or health care environment.

    Required Licensure and Certifications
    College degree preferred and/or job related experience may be substituted in lieu of degree.
    Required Minimum Knowledge, Skills, Abilities and Training
    Proficiency with Google suite; MS Office suite; general handyman knowledge and skills; leadership and management skills.

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