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Eagan

    Payroll Specialist - Eagan, United States - Grazzini Brothers & Company

    Grazzini Brothers & Company
    Grazzini Brothers & Company Eagan, United States

    2 weeks ago

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    Description

    ****This is not a remote position****

    Job Summary:

    The Payroll and HR Specialist is responsible for overseeing the day-to-day operations of HR and payroll functions, including but not limited to, maintaining personnel records, conducting payroll reporting, on and off boarding employees, tax filing and other duties as assigned. A successful candidate will have strong attention to detail and experience solving complex payroll tasks.

    Major Duties and Responsibilities:

    Payroll Processing & Reporting

    • Oversee and approve reported weekly timecards
    • Verify hours worked, paid time off, deductions and pay adjustments
    • Review, Prepare and Process payroll weekly and monthly
    • Ensure compliance with Union agreements and all state and federal wage and hour laws
    • Reconcile processed payroll in Sage 300
    • Ensure all required payroll and tax filings are completed timely and accurately (weekly, monthly quarterly, annually)
    • Maintain records of payroll tax liabilities
    • Maintain PTO Accrual records
    • Review and submit certified payrolls weekly including online entry into LCP Tracker and other website-based reporting
    • Assist with union fringe benefit reporting
    • Prepare weekly, monthly, quarterly and year-end reports
    • Complete Owner Controlled Insurance Program ('OCIP') enrollment forms and the monthly forms that follow
    • Assist in responses to audits and government entities
    • Filing annual W2's

    Human Resources and Recruiting

    • Recruiting, screening, and interviewing of new employees
    • Complete new employee onboarding
    • Enroll employees in company sponsored benefits
    • Audit and reconcile benefit accounts annually
    • Assist with Annual Open Enrollment process
    • Maintain personnel records
    • Prepare and assist with paperwork and process for terminated employees
    • Respond to unemployment inquiries
    • Maintain Affirmative Action Plan
    • Answer staff queries regarding payroll and human resources matters
    • Assist with Employee Culture and Engagement Initiatives
    • Assist with Job Descriptions
    • Assist in development of employee training and professional development
    • Assist with filing Annual ACA forms
    • Assist with Annual Benefit Statements
    • Assist the accounting department with month and year-end closings
    • Assist with other projects, as assigned

    Minimum Qualifications (Knowledge, Skills, Abilities)

    • Associate degree in Human Resources, Finance, or related field preferred or an equivalent level of knowledge and experience
    • Recruiting experience
    • 3 – 5 years of payroll experience including processing
    • 3 – 5 years of Human Resource experience including benefits administration
    • Ability to work effectively with senior-level staff
    • Strong analytical and problem-solving skills
    • Possession of excellent oral and written communication skills
    • Strong computer skills especially in Microsoft products
    • Self-motivated, goal oriented and can work in a fast-paced environment
    • Excellent organizational skills and attention to detail
    • Ability to handle multiple tasks and projects simultaneously
    • Ability to be flexible with your time and priorities
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