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    Operations & Finance manager - Orlando, United States - EPIP

    EPIP
    EPIP Orlando, United States

    3 weeks ago

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    Description

    Faith in Public Life (FPL) and Faith in Public Life Action (FPLAF), our sister organization, is a national movement of clergy and faith leaders united in the prophetic pursuit of justice, equity, and the common good.

    Together, we are leading the fight to advance just policies locally, at state, and federal levels.

    Our network of faith leaders engages in bold moral action that affirms our values and the human dignity of all.

    We envision a nation where faith voices triumph so that equity, justice, and multiracial democracy prevail over systems of oppression, and all people live in peace, dignity, community, and abundance.

    FPL/A is based in Washington, DC, with additional Georgia, Florida, and Ohio staff. Our campaigns take on the leading moral issues of our time
    racial and economic equity, voting rights, saving our democracy, and reproductive justice

    ABOUT THE POSITION

    Position Title:
    Finance and Operations Analyst

    Position Location:
    Hybrid; will be required to come in the office 1 day per week and as needed; Washington DC preferred

    Salary Range:
    $65,000 Full time

    About FPL/A

    Faith in Public Life (FPL) and Faith in Public Life Action (FPLAF), our sister organization, is a national movement of clergy and faith leaders united in the prophetic pursuit of justice, equity, and the common good.

    Together, we are leading the fight to advance just policies locally, at state, and federal levels.

    Our network of faith leaders engages in bold moral action that affirms our values and the human dignity of all.

    We envision a nation where faith voices triumph so that equity, justice, and multiracial democracy prevail over systems of oppression, and all people live in peace, dignity, community, and abundance.

    FPL/A is based in Washington, DC, with additional Georgia, Florida, and Ohio staff. Our campaigns take on the leading moral issues of our time
    racial and economic equity, voting rights, saving our democracy, and reproductive justice
    Responsibilities
    Accounting


    Work closely with FPL/A's external accounting team to ensure that the organization(s) are implementing best fiduciary stewardship practices for all financial processes.

    In consultation with FPL/A's external accounting team, ensure timely bill payments and invoice processing

    Track all contracting/consulting relationships, providing template contracts and ensuring contracts are signed for all vendor relationships and W9's are provided

    Ensure expense reports are submitted within one month of expense incurrence, for all organizational credit cards as well as staff submissions


    Maintain and ensure validity of all organization registrations including but not limited to: business licenses, entity registration, charitable solicitation registration, etc.

    Manage organizational credit card accounts, collecting receipts, coding, and submitting expense reports, in coordination with external accounting vendor, Marcum.

    Manage all bills that come through the administrative account and submit them for payment.

    This includes but is not limited to:
    benefits, property rent, legal counsel, etc.

    Office Management

    Mail system management and tracking, including sorting and addressing additional invoices and notices, under the guidance of the Interim Operations Director (in office)

    Research and aid leadership in the collaborative development and implementation of new office systems and policies to support rapidly changing work environments and staff needs
    Technology and Systems

    Serve as the liaison between FPL's external IT vendor, Marcum, and all staff

    In collaboration with Marcum IT, identify and execute opportunities to enhance FPL's security, storage, data, and overall IT practices, in line with industry best practices

    Serve as the main point of contact for FPL staff on all software-related concerns:
    Document all IT policies as they are created, and disseminate them to staff and leadership

    Collaborate with internal departments on resource management, documenting processes, and maintaining records and trends in resource management
    Qualifications

    Strong accounting, finance and financial analysis skills


    Strong strategic, big picture, analytical and problem-solving skills: The candidate will be able to use data to drive decision making, adapt plans, and measure progress but will be comfortable operating in an environment of ambiguity and uncertainty.


    Strong collaborative skills, which include working in a team setting to solve problems, increase efficiency, and achieve strategic goals with fellow executive and operations team members.

    Excellent interpersonal and communications skills (oral and written), including editing and writing; experience presenting to large groups as a subject matter expert and facilitating in
    person and virtual group discussions

    Commitment to and experience in advancing diversity, equity, inclusion and accessibility in the workplace, as well as a commitment to a thoughtful, reflective, and intentional workplace culture

    Commitment to FPL/A's mission and working with faith leaders and faith messaging in the pursuit of social justice

    Equal Opportunity Statement:


    Faith in Public Life provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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