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    Generalist, Human Resources and Faculty Affairs - New York, United States - Columbia University

    Columbia University
    Columbia University New York, United States

    3 weeks ago

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    Description
    • Job Type: Officer of Administration
    • Bargaining Unit:
    • Regular/Temporary: Regular
    • End Date if Temporary:
    • Hours Per Week: 35
    • Standard Work Schedule:
    • Building:
    • Salary Range: $75,000-$85,000
    The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
    • Job Type: Officer of Administration
    • Bargaining Unit:
    • Regular/Temporary: Regular
    • End Date if Temporary:
    • Hours Per Week:
    • Standard Work Schedule:
    • Building:
    • Salary Range: $75,000-$85,000
    The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

    Position Summary

    Reporting to the Directors of Human Resources & Faculty Affairs, the incumbent will be responsible for coordinating the day-to-day human resources, academic/faculty affairs and payroll functions of the departments within the department. The generalist may be assigned to work on special projects.

    The HR/FA Generalist will:

    • Support HR/FA Shared Service Team
      • Provide back-up support as part of the HR/FA Core, to the other shared services generalists, managers and Assistant Directors.
      • Meet weekly with HR/FA Manager and/or Directors to provide updates on request status. May attend meetings with the HR/FA team and/or Department Administrator or his/her designee to review the status of HR/FA transactions.
      • Provide Vacation and time-off back-up coverage for departments (may provide short-term or extended coverage assignments)

    Recruitment

    • Assist with the recruitment of staff by posting positions using Columbia's job site (Talentlink and ASR/Interfolio) in addition to posting in outside advertising sources.
    • Assist with the recruitment of staff by posting positions on Columbia's job sites and appropriate advertising sources, scheduling in-person meetings, managing the I-9 process; completing pre-hire background checks, processing all new hires and any employment related changes.
    • Coordinates recruitment and pre-boarding process for Officers of Administration, 1199/SSA, Temporary Staff, Casuals and Students, Student Officers, Officers of Research and Officers of Instruction
    • Recruitment Proficiency Level: Demonstrates basic knowledge and ability, and can apply the competency in common situations with limited complexity.

    Onboarding

    • Responsible for onboarding staff, faculty and researchers and students. This includes scheduling welcome program, medical surveillance and UNI creation.
    • Communication with new hires and departments to ensure smooth onboarding experience.
    • Initiate and process template-based hires in Peoplesoft and/or nominations ensuring accurate collection and processing of the information collected in PAC.
    • Process all short-term visitors and student utilizing JIRA.
    • Preboarding and Onboarding Proficiency Level: Demonstrates basic knowledge and ability, and can apply the competency in common situations with limited complexity.

    Payroll and PeopleSoft Process Management

    • Oversee the department's preparation and processing of payroll and time off tracking sheets in TLAM.
    • Manage the collections of all timesheets for hourly staff and process bi-weekly payroll; manage the collection and verification of time off trackers in TLAM for all Officers ensuring all submissions are up to date and approved by supervisors.
    • Process any employment related changes in Talent Link, as well as PAF (i.e. updating position numbers, for promotions, or reclassifications; leaves of absences and terminations) for PeopleSoft updates.
    • Liaise with internal and external constituents to resolve issues and to ensure time processing of new-hire/appointment, reappointment, termination and other related transactions.
    • Payroll Proficiency Level: Demonstrates basic knowledge and ability, and can apply the competency in common situations with limited complexity.

    Compliance and Immigration

    • Responsible for immigration related needs of faculty and staff. Assisting with sponsorship for the F-1, J-1, H-1, 0-1 and TN-1 visas and prepare visa documentation for accompanying family members.
    • Work closely with the other generalists and supervisors to process new visas and renewals utilizing Compass.
    • Track and ensure compliance concerning I-9 processing, Annual Hospital Training, Influenza Program, COVID-19 Safety & Monitoring program, HIPPA Training, Conflict of Interest, Medical Surveillance, Upcoming/Past Visa End Date Status, etc.
    • Visa and Immigration Proficiency: Demonstrates basic knowledge and ability, and can apply the competency in common situations with limited complexity

    Systems and Project Work

    • Use ServiceNow HR Ticketing System to effectively manage all requests and communicate with HR/FA team.
    • Maintain and update employee records. Upload all employee forms and documents into Visual Vault.
    • Manage special projects as designated by the Leadership team.
    • Other duties as assigned or requested.
    • IT Systems Proficiency: Demonstrates basic knowledge and ability, and can apply the competency in common situations with limited complexity.

    Minimum Qualifications

      • Bachelor's degree or equivalent required plus a minimum of 3 years of relevant experience required.
      • Must be resourceful, organized and detail and task oriented with the ability to establish priorities and follow up on multiple issues in a time-sensitive manner. Skilled at working under pressure and with minimal supervision and sound independent judgment required.
      • Ability to exercise a high degree of professionalism, diplomacy, discretion, firmness, and collaboration in dealing with individuals at all levels.
      • Strong analytical and tenacious problem-solving skills necessary
      • Excellent computer skills including thorough knowledge of Microsoft Office, including knowledge of databases and advanced spreadsheet skills required.
      • Must be able to quickly acquire knowledge of University policies, procedures, and systems

    Preferred Qualifications:

    • Bachelor's degree in Human Resources or a related field

    Other Requirements:

    Competencies:

    Expressing Individual Potential: Demonstrates introductory understanding and ability, and can apply the competency in simple situations related to areas of Adaptability and Applied Learning.

    Emotional Intelligence: Demonstrates introductory understanding and ability, and can apply the competency in simple situations related to areas of Interpersonal Awareness, Positive Outlook and Self-Awareness.

    Focusing on Results: Demonstrates introductory understanding and ability, and can apply the competency in simple situations.

    Working with Others: Demonstrates introductory understanding and ability, and can apply the competency in simple situations related to Interacting Effectively.

    Equal Opportunity Employer / Disability / Veteran

    Columbia University is committed to the hiring of qualified local residents.

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