Assistant Property Manager - Madison, United States - Pennrose Management

Pennrose Management Madison, United States

1 week ago

Description

Overview:

Responsible for marketing and leasing assigned property, as well as providing resident services. Develops and implements policies and procedures to effectively manage property under the direction of the Property Manager and Regional Property Manager.

Pay Range: $20-$21/hr, depending on experience

Responsibilities:

Coordinating leasing events such as open houses, realtor tours, and resident promotional activities
Assists with the development and implementation of resident services programming
Maintains knowledge and awareness of corporate in/out migration, property competition, and other market conditions affecting leasing and operations
Manages propertys answering service, ensuring superlative customer service, up-to-date calling sequences, and accurate contact information
Notifies residents of all issues affecting their tenancy
Files court documents for eviction and attends scheduled court hearings as Landlords representative
Oversees security deposit administration including inspecting units to determine residents balance or refund, preparing disposition letters, and processing security deposit returns
Assists Property Manager with maintaining building security measures, documenting incidents, and sending proper notification to management, owners, and insurance carriers
Maintains familiarity with all procedures and requirements of accounts payable and accounts receivable
Processes all property expenditures for Property Managers approval
Maintains journal of administrative, facility-related, and market-driven property issues and concerns
Leads tours of property, showing vacant units and marketing property amenities
Tracks and follows up with all referrals, walk-ins, and phone inquiries
Develops and maintains reference book detailing propertys unique features, amenities, size, vacancies, rental rates, and current leasing promotions
Prepares leasing checklist and package which includes all required forms, deposits, schedules, and information
Reviews and screens all applications for Property Managers approval
Maintains propertys filing system including tenant, applicant, accounting, and vendor and contract files
Maintains deposit and rental collections
Monitors landlord-tenant relations and mediates disputes when necessary
Responds to resident concerns and complaints. Counsels residents and provides referrals to appropriate agencies
Utilizes maintenance software program to enter in and track work orders
Inspects apartments for move-in/out condition and turnover status
Assists Property Manager with conducting and documenting annual unit inspections and annual recertification of residents
Assists Property Manager with reassessing property and completing competitive marketing analysis
Remains current on and compliant with policies and laws affecting the marketing and leasing of the property, including the Companys leasing agreement, Landlord Tenant code, Fair Housing laws, and other applicable laws
Orders office supplies
Maintains regular daily office hours ensuring adequate coverage on weekends and holidays
Maintains strict adherence to invoice approval policy. Position does not have authority to purchase any goods or services

Qualifications:

Required Education and Experience:

High School Diploma or equivalent
Bachelors Degree preferred
2 or more years experience in multi-family property management
Experience with Low Income Housing Tax Credit Program and/or Hope 6 preferred
Knowledge of HUD programs including but not limited to HOPE 6 and project-based Section 8
Proficiency in Yardi preferred
Proficiency in Microsoft Windows, including Microsoft Excel and Outlook
Excellent customer service skills
Requires a valid drivers license, an insured vehicle, and the ability to travel (between properties)

Working Conditions:

Ability to work periodic flexible hours is required. Ability to travel by plane and automobile is required.
Ability to work at property locations within or near transitional neighborhoods
Ability to climb stairs, take elevators, bend, squat and reach overhead.

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