Office Admin - Williamsburg, VA, United States - William & Mary

William & Mary Williamsburg, VA, United States

3 weeks ago

Full time

Description

Employment Category:
Full Time Operational

Department:
Office of Sponsored Programs

Unit Mission Statement:

The Office of Sponsored Programs (OSP) partners with researchers across the institution to provide the best opportunity for researchers to be successful with obtaining and managing external awards.

OSP does this by facilitating all aspects of proposal submission, providing in-depth knowledge of and expertise in both pre and post award services, ultimately serving as stewards for the Institute's overall research efforts.

William & Mary's Office of Sponsored Programs (OSP) invites applicants for their Sponsored Programs Administrator position.

The Sponsored Programs Administrators assist researchers in preparing and submitting research proposals, ensuring proper stewardship of financial resources, and verifying compliance with all federal, state, institutional, and award-specific regulations, and guidelines.

Reviewing proposal requirements and agency-specific conditions, assisting principal investigators in preparing proposal budgets, securing subcontract/sub-award documentation, and ensuring all administrative requirements have been met prior to final submission.

Updating the database to reflect awards received, establishing accounts in the financial system, loading award budgets, and regularly monitoring the financial status.

Preparing and submitting invoices, cash requests, and financial reports in a timely manner.

Managing the close-out process once an award has concluded (ensuring all reports –financial and technical) have been submitted to the sponsor and retaining all required records.

We will not sponsor applicants for work visas for this vacancy. This position is subject to occasional travel.
Bachelor's degree in a related field OR an equivalent combination of education and experience.
Experience in accounting, finance, or research administration.
Proven experience using an automated financial or accounting system.
Demonstrated knowledge of federal, state, and sponsor rules and regulations related to grants and contracts.
Strong working proficiency in a variety of computer applications including advanced knowledge of automated accounting / financial systems.
senior faculty researchers, technical staff, students, departmental fiscal personnel, and representatives from external agencies).
Bachelor's degree in appropriate field or an equivalent combination of education and experience is required.
Bachelor's degree in accounting, finance, business, or other closely related field.
Demonstrated experience in sponsored programs administration at an institution of higher education.
Experience using Banner or Workday (finance /accounting module) and/or Cayuse.

Demonstrated knowledge of federal regulations governing grants/contracts including 2 CFR 200 (Uniformed Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards) and Federal Acquisition Regulations (FAR), with the demonstrated ability to interpret guidelines, regulations, and complex documents and apply policies and procedures.

Strong proficiency with web-based proposal, payment, and awards management systems (e.g., FastLane, ) or other similar web-based applications.
Knowledge of Commonwealth of VA state university policies.
Hybrid (works remotely at least 1 day per week but not full-time)

William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).

Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule.

All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more.

Special Application Instructions:
For priority consideration, please apply by the review date.
William & Mary is committed to providing a safe campus community.

Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university.

The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.

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