- Customer Commitment - Proactively seeks to understand the needs of the customers and provide the highest standards of service.
- Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve.
- Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations.
- Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals.
- Performs various complex administrative, secretarial, and confidential functions and duties supporting a section/divisional manager or senior divisional manager, and other professional staff.
- Composes, proofreads, and edits correspondence, memos, spreadsheets, minutes, logs, and reports in final form, for approval or signature of divisional manager or senior divisional manager.
- Reviews and distributes for the divisional manager or senior divisional manager, detailed incoming and outgoing mail, electronic mail, correspondence, and statements.
- Schedules, coordinates, and prepares meetings, meeting materials/handouts, appointments and conferences for divisional manager or senior divisional manager.
- Accesses and secures restricted, sensitive, and confidential records or information.
- Researches and responds to requests for information and assistance and determines priority status and refers to divisional manager or senior divisional manager, or other professional staff, as needed.
- Plans, organizes, and coordinates division-wide activities required by divisional manager or senior divisional manager, and other professional staff.
- May provide guidance and training, and review the work of others to ensure accuracy, completion, and timeliness; may supervise lower level administrative/clerical staff.
- May take and transcribe dictation, verbally or from electronic sources; may take department meeting minutes for divisional manager or senior divisional manager.
- Performs other related duties as required.
- Knowledge of procedures, policies, and rules of assigned division or unit.
- Knowledge of processing administrative and secretarial procedures, such as word processing, files and records maintenance, transcription, and other related procedures.
- Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition and grammar.
- Skill in the use of computers, computer related software or programs, local networks, databases, and internet search engines.
- Skill in communication and effective writing.
- Ability to transcribe documents and information from different sources.
- Ability to handle restricted, sensitive, and confidential information.
- Ability to serve the public and represent the County with courtesy and professionalism.
- Ability to effectively lead or supervise lower‐level administrative/clerical staff.
- This job is performed in a professional office environment.
- This job is largely a sedentary role.
- This job may require the incumbent to lift boxed up to 30 pounds, open filing cabinets, and bend/stand as necessary.
- Sedentary work ‐ Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
- Associate degree in the related area; AND
- Two (2) years of administrative/secretarial experience; OR
- An equivalent combination of education (not less that possession of a High School diploma/GED), training and experience that would reasonably be expected to provide the job‐related competencies noted above.
- Criminal History Background Check using Florida Department of Law Enforcement (FDLE) Criminal Justice Information Services (CJIS)
- Level 1 and Level 2 Background Screening (Ch. 435 Florida Statutes)
- Child Abuse, Abandonment, and Neglect Record Check using the State Automated Child Welfare Information System (SACWIS)
- Sex Offender and Sexual Predator record check using the list maintained by the Florida Department of Law Enforcement (FDLE)
-
System and specialist administrator
3 weeks ago
Phoenix Innovations Suárez, United StatesWe want to grow, not just get bigger · 110 percent Berlin. Become part of our team now · One of the most technologically innovative areas of the Berlin police is looking for a permanent, full-time System and Technical Administrator (w/m/d) to join the State Criminal Police Offi ...
-
Administrative specialist
4 days ago
Orion Innovations University, FL, United States FreelanceAre you convinced that there is no perfect job for you? Well, we have a different experience. With us, you will find the perfect job in the commercial sector that fits your life plan, with personal support and mutual appreciation being a given. · Responsibilities: · - You will be ...
-
Administrative Specialist
1 week ago
Northstar Memorial Group Palmetto, United StatesOverview: · **Administrative Specialist** · Our Mission: Care. Comfort. Plan. · Are you ready for a job that offers purpose, competitive pay, and room to grow? If you are polished and personable with great organizational skills and time management then we have the perfect role fo ...
-
Administrative Specialist
2 weeks ago
AACSB International Tampa, United StatesAACSB is the world's leading voice in business education, providing quality assurance (accreditation), intelligence and thought leadership, and learning and development (e.g., conferences, seminars, digital learning) opportunities to over 1,800 member organizations and more than ...
-
administrative specialist
1 week ago
Seminole Electric Tampa, United StatesJob Description · Job DescriptionPosition Summary Description · The Administrative Specialist provides administrative services and assistance to the Vice President & General Counsel and department staff in an efficient, effective and professional manner. · Essential Functions · T ...
-
Administrative Specialist
3 weeks ago
Eclipse Enterprises Wimauma, United States"Our community of Emmering (district of Fürstenfeldbruck) with around 7400 inhabitants is located in the beautiful nature reserve Emmeringer Hölzl and the Amper river. We are looking for you as soon as possible as ADMINISTRATIVE SPECIALIST (M/F/D) FOR GENERAL FINANCIAL ADMINISTRA ...
-
Administrative Specialist
3 weeks ago
AACSB International Tampa, United StatesJob Description · Job DescriptionAACSB is the world's leading voice in business education, providing quality assurance (accreditation), intelligence and thought leadership, and learning and development (e.g., conferences, seminars, digital learning) opportunities to over 1,800 me ...
-
Administrative Specialist
2 weeks ago
UnitedHealth Group Tampa, United StatesYou'll enjoy the flexibility to telecommute from anywhere within the U.S. as you take on some tough challenges.* · At UnitedHealthcare , we're simplifying the health care experience, creating healthier communities, and removing barriers to quality care. The work you do here impac ...
-
administrative specialist
2 weeks ago
Seminole Electric Tampa, United StatesPosition Summary Description · To provide administrative services for the Vice President & General Counsel and department staff in an efficient, effective and professional manner. · Essential Functions · This position may be responsible for any or all of the following dependin ...
-
Administrative Specialist
2 weeks ago
City of North Miami, FL Tampa, United StatesSalary: $ $29.66 Hourly · Location : Fl 33161, FL · Job Type: Full-Time · Job Number: · Department: Parks & Recreation · Opening Date: 04/15/2024 · Closing Date: 5/15/2024 11:59 PM Eastern · Description · Performs duties of a responsible nature assisting a Department Dire ...
-
Administrative Specialist
2 weeks ago
City of Pensacola, FL Tampa, United StatesSalary: See Position Description · Location : Florida, FL · Job Type: Full-Time · Job Number: 00905 · Department: Parking Management · Opening Date: 05/18/2024 · Closing Date: 5/31/2024 11:59 PM Central · Job Description · Department: Parking · Recruitment Range: $22.16-$2 ...
-
Administrative Specialist
3 days ago
Hillsborough County Tampa, United StatesJob Overview · Performs administrative and office support duties providing customer service, clerical, secretarial, processing and/or internal financial related duties, which may require varying degrees of independent judgment. Positions in this series normally report to either ...
-
administrative specialist
1 week ago
Seminole Electric Tampa, United StatesJob Description · Job DescriptionPosition Summary Description · To provide administrative services for the Vice President & General Counsel and department staff in an efficient, effective and professional manner. · Essential Functions · This position may be responsible for any or ...
-
Administrative Specialist
3 days ago
Velocity Enterprises New Port Richey, United StatesEmployer: Ebersberg District Office · Location: 85560 Ebersberg · Working Hours: · An exciting, responsible and challenging range of tasks · A collaborative and appreciative working environment in a motivated and collegial team, as well as extensive offers for employee welfar ...
-
Administrative Billing Specialist
3 weeks ago
Randstad North America, Inc. Tampa, United StatesTampa, FL33619 Hiring immediately for a professional seeking a long term career with growth starting out as the administrative billing specialist for a large, reputable distrubution company here in Tampa, FL. Are you experienced with administrative t Billing Specialist, Administr ...
-
Administrative Specialist I
2 weeks ago
The Aviation Authority-Tampa International Airport Tampa, United StatesPublic Administrative Specialist I · ABOUT TAMPA INTERNATIONAL AIRPORT Tampa International Airport is widely regarded as America's Favorite Airport and was recently named the #1 Large Airport in North America by J.D. Power. As the premier gateway for the West Coast of Florida, T ...
-
Chiropractic Administrative Specialist
2 weeks ago
Argenta Health Largo, United StatesOur vision is to "help others focus on doing what they love, and living the abundant life God has promised, to their fullest potential" not spend hours reading software manuals. · **QUALIFICATIONS**: · - Expertise in the use of ChiroTouch and all the functionality · - Expertise i ...
-
Claims Administrative Support Specialist
3 weeks ago
Progressive Corp Tampa, United StatesClaims Administrative Support Specialist - Intermediate **Job Number** · : As a **claims administrative support specialist**, youll play a vital role supporting our claims branch offices. In addition to ensuring essential administrative functions run smoothly, you may also inter ...
-
Administrative Specialist I-Grant
2 weeks ago
Broward County Sheriff's Office Tampa, United StatesSalary: $43,718.00 Annually · Location : Broward County, FL · Job Type: Grant funded · Job Number: 24781A · Department: Community Programs · Division: New Day Diversion Delinquency · Opening Date: 05/06/2024 · Closing Date: 5/17/2024 11:59 PM Eastern · Minimum Requirement ...
-
Supervisory Legal Administrative Specialist
2 weeks ago
Citizenship and Immigration Services Tampa, United StatesSummary · This position is located in Refugee, Asylum & International Operations, Asylum Division, Tampa Bay Asylum Office, Tampa Bay, FL. · As a SUPERVISORY LEGAL ADMINISTRATIVE SPECIALIST , you will share responsibility for the management and technical direction of a USCIS As ...
Administrative Specialist - Tampa, United States - Hillsborough County
Description
Job Overview
Performs administrative and office support duties providing customer service, clerical, secretarial, processing and/or internal financial related duties, which may require varying degrees of independent judgment. Positions in this series normally report to either a Section/Division Manager, or Division Director.
Salary
Minimum: $17.21
Midpoint: $23.94
Maximum: $30.66
Core Competencies
Tier 1
Duties and Responsibilities
Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.
Job Specifications
Physical Requirements
Work Category
Minimum Qualifications Required
Emergency Management Responsibilities
In the event of an emergency or disaster, an employee may be required to respond promptly to duties and responsibilities as assigned by the employee's department, the County's Office of Emergency Management, or County Administration. Such assignments may be for before, during or after the emergency/disaster.
Additional Job Requirements
A department, depending on the nature of its mission and operations, may require that employees in all or certain positions in this job classification:
Maintain the ability to pass the background checks required for the position. These background checks may include but are not limited to:
Possess the necessary job-related license(s) or certification(s) that may include possession of a Florida Driver's License (Class E).
Career Progression
Employees in this classification that acquire the competencies and minimum qualifications for the next tier will be able to apply for promotional opportunities through a competitive selection process. Employees will not automatically be upgraded to the next tier. Reclassifying a position is based on business need and financial impact and is not based solely on the job competencies or qualifications of the incumbent.