Administrative Specialist I-Grant - Tampa, United States - Broward County Sheriff's Office

Description

Salary: $43,718.00 Annually

Location : Broward County, FL

Job Type: Grant funded

Job Number: 24781A

Department: Community Programs

Division: New Day Diversion Delinquency

Opening Date: 05/06/2024

Closing Date: 5/17/2024 11:59 PM Eastern

Minimum Requirements

1. High school diploma or equivalent. An evaluation of foreign high school diploma may be required.
2. Two (2) years of progressively responsible experience and/or training in administrative support functions to include the use of computer word processing, spreadsheet, and database software for the maintenance of files and documents, and generating of reports, memos, and documents of general or confidential nature.
3. Demonstrated ability to enter payroll and purchase orders into a payroll/procurement system; PeopleSoft experience preferred.
4. Extensive customer service contact.
5. Possess and maintain a valid Florida driver's license throughout employment without any restrictions which affect job performance.
6. An equivalent combination of training and experience may be considered. Such experience must be clearly documented in the application for consideration.

Important Information
The current vacancy is located in the New Day Diversion Delinquency Division. The Eligibility List established will be used for future Administrative Specialist I-Grant vacancies in other work locations with varying shifts throughout the agency. It is strongly recommended that you apply at this time if you wish to be considered for a future vacancy.

Grant Funded Position
This is a grant funded employment contract position. Continued employment is contingent upon the continued receipt of adequate grant funding. Selected candidates will be contract employees with the terms and conditions of such employment set forth in a contract between BSO and the selected candidates. Contract employees will not be entitled to the same rights and benefits as permanent employees. BSO shall have the right to modify pay or benefits at any time due to the increased benefit costs, budgetary or grant funding reductions or other fiscal problems/restraints. In addition, the contract can be terminated at any time for any reason.
Nature of Work

Under administrative direction, the purpose of the position is to provide moderately complex administrative support to an assigned work unit within the Broward County Sheriff's Office. Employees in this classification perform both routine and non-routine administrative support duties as dictated by the nature of the work unit, and with a level of accountability commensurate with that of a Lieutenant or civilian equivalent. Position may be assigned to a large operating unit and perform a broad array of moderately complex administrative support functions, or assignment may be to a smaller specialized unit wherein incumbents perform specialized duties in supporting unit objectives. Position is distinguished from that of Administrative Support Specialist by the degree of accountability commensurate with the class reporting level, greater latitude in exercise of independent judgment concerning assigned duties, and, when assignments dictate, the ability to function with considerable independence under a minimum of supervision. Performs related work as directed.
Essential Functions/Physical Requirements

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

Generates correspondence, memos, agendas, minutes, permits, orders, requisitions, ordinances, reports, claim forms, manuals, annual budgets, news releases, and other relevant materials appropriate to assigned unit.

Compiles, prepares, and may be responsible for distributing daily/weekly/monthly/annual reports, news releases, invoices, public service announcements, and other relevant materials appropriate to assigned unit.

Meets the public, gives standard information and explains well-defined rules; takes telephone inquiries and complaints, ascertaining the nature of the call, and directing it to the appropriate department; takes telephone messages.

Arranges scheduling for meetings, interviews, travel, equipment repair and service, and department functions.

Maintains departmental program/project records, reports, files, and related documentation, to include fiscal and budget records.

Reviews all documentation submitted for accuracy, completeness, and proper signature prior to submission for departmental signature.

Prepares and processes purchase orders within authorized established threshold for office supplies, equipment, printing, and advertising.

Maintains records by entering data into the agency wide personnel/payroll system to include: payroll, purchase requisitions, invoices, and position requests.

Operates various office equipment, i.e., computer terminals, printers, scanners, copy machines, telephone systems, facsimile machines.

Acts as liaison between supervisor, other departments, and outside agencies, gathering and relaying information as needed.

Assists other unit personnel in supporting efficient functioning of the work unit.

Performs related duties as directed.

Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks involve extended periods of time at a keyboard or workstation. Work is performed in usual office conditions with rare exposure to disagreeable environmental factors.

Broward Sheriff's Office is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Broward Sheriff's Office will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Recruitment Information

Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and experience; written test; computer based test; interview; polygraph examination; psychological evaluation; employment record, fingerprint and background check; medical examination; and drug screen. The expected duration of the selection process varies by position and could last 10 to 12 weeks. Reapplication will be determined on a case-by-case basis.

BSO is an equal opportunity employer and does not discriminate on the basis of age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation. Veterans' preference per Florida law.

This position is a grant funded/contract position and therefore entitled to the following benefits for the term of the contract.

A. Enrollment in the Florida Retirement System (FRS) with Contract Employee responsible for the mandatory 3% contribution.

B. Single lowest premium cost medical coverage with Contract Employee responsible for the standard bi-weekly contributions for such coverage.

C. Dental Coverage - BSO single dental coverage with Contract Employee responsible for the standard bi-weekly contributions for such coverage. Contract Employee may elect family dental coverage; however, Contract Employee is responsible for any and all costs for the coverage that exceeds the total cost of the single dental coverage.

D. Contract Employee may elect single POS or family medical; however, Contract Employee is responsible for any and all costs for the coverage that exceeds the total cost of single lowest premium cost medical coverage as applicable.

E. Life Insurance - Standard BSO Coverage

DRUG-FREE WORKPLACE PROGRAM:
The Broward Sheriff's Office is recognized as a Drug-Free Workplace pursuant to Chapter 440, Florida Statues. BSO is committed to providing a safe work environment and to fostering the well-being and health of its employees to preserve a happier, healthier workforce. All BSO employees share the responsibility of maintaining a safe, productive and drug-free work environment. BSO is dedicated to programs that enhance the well-being and health of its employees and the public's safety.

For information on the Drug-Free Awareness Program:

01

I recognize, understand and acknowledge the following: 1. The position that I am applying for is a grant funded position and therefore contingent upon the receipt of the applicable grant funding. 2. The selected candidate will be a contract employee with the terms and conditions of such employment set forth in a separate employment contract between BSO and the selected applicant. 3. The employment contract will be in effect for a specific period of time, unless otherwise terminated as set forth in the employment contract. 4. The selected candidate will be an at-will employee and therefore subject to termination by BSO at any time for any reason. 5. Contract employees are not entitled to the same rights and benefits as permanent employees. 6. Contract employees are eligible for the single lowest premium cost medical coverage and singe dental coverage and are responsible for the standard bi-weekly contributions for such coverages. 7. Contract employees are enrolled in the Florida Retirement System (FRS) requiring a mandatory bi-weekly contribution of 3%. 8. BSO shall have the right to modify pay or benefits at any time due to the increased benefit costs, budgetary or grant funding reductions or other fiscal problems/restraints.

• No
• Yes

02

Do you have two (2) years of experience with the use of computer word processing, spreadsheet, and database software programs for the maintenance of files and documents?

• No
• Yes

03

Do you have two (2) years of experience generating reports, memos, and written communication that are of general information or confidential nature?

• No
• Yes

04

Do you have experience entering payroll and purchase orders into a payroll/procurement system?

• No
• Yes

05

Do you possess a valid Florida driver's license without any restrictions which affect job performance?

• No
• Yes

06

Do you have a high school diploma or equivalent?

• No
• Yes

Required Question