- Performs a variety of administrative and support tasks within the City Clerk's Office necessary in assisting the City Clerk in managing the day to day functions of official record keeping for the City;
- Maintains official records of City Council proceedings and actions; prepares, processes, distributes and posts public notices, bulletins and contracts following applicable procedures; ensures compliance with State and City Codes, including the Ralph M. Brown Act; administers Oaths of Office;
- Select, train, motivate, and evaluate assigned personnel; provide and/or coordinate staff training; work with employees to correct deficiencies;
- Takes minutes of official meetings including City Council meetings; transcribes and prepares minutes;
- Prepares documents such as resolutions, agreements, and ordinances in draft or final form;
- Reviews documents for legal and procedural accuracy and inconsistencies; Prepares documents for recordation;
- Acts as liaison between the City Clerk's Office and all departments, the news media and the public; responds to public inquiries;
- Assists the City Clerk in planning and conducting periodic municipal elections;
- Works with the County Registrar of Voters, Secretary of State, and Fair Political Practices Commission during the election process;
- Assists the City Clerk in organizing and administering the filing of Statements of Economic Interests and Financial and Campaign Disclosure Statements;
- Assists in the coordination of certain special proceedings such as annexations, street vacations and assessment districts;
- Ensures timely notification of affected property owners, publication of documents and notices, as well as notifications to appropriate governmental agencies following prescribed procedures to ensure that all legal requirements are met;
- Coordinates, prepares, and maintains various codes and materials including the Municipal Code;
- Researches City records and provides documents and information in response to requests from the public, staff and elected officials;
- Disseminates information regarding controversial or sensitive proceedings covered under the Public Records Act;
- Schedules meetings, coordinates arrangements and sets up meeting rooms;
- Processes appeals of commissions/boards' action to City Council;
- Notices bid openings, accepts bid packets and conducts bid openings for various City departments' construction projects or services;
- Serves as City Clerk upon the request or in the absence of the City Clerk; and
- Performs related duties and responsibilities as assigned.
- Four years of increasingly responsible clerical experience involving taking and transcribing minutes of meetings, maintaining complex files and explaining policies, procedures, and regulations to staff and the public.
- Experience in a municipal setting is highly desirable.
- Equivalent to an Associate's degree with major coursework in business administration, public administration, or a closely related field. A Bachelor's degree is preferred. For degrees obtained outside of the US, an official equivalency evaluations is required.
- Possession and maintenance of a valid California driver's license at the time of appointment.
- Ability to work in a standard office environment including sitting, standing and walking; talking or hearing, in person and by telephone; using hands to finger, handle, feel or operate standard office equipment; reaching with hands and arms; lift and move records and documents up to 25 lbs; bend, stoop, squat, kneel or climb a stepladder to access records. In certain assignments, the employee will be required to hear in large meetings at which several individuals may be speaking. Specific vision abilities required by this job include close vision and the ability to adjust focus. Availability to attend evening meetings. Ability to travel to different sites and locations.
- Medical Insurance - City pays monthly premium for employees and eligible dependents; 4 plans
- Dental Insurance - City pays monthly premium for employees and eligible dependents; 2 plans
- Vision Reimbursement - up to $225 per year
- Life Insurance - $25,000
- Accidental Death & Dismemberment - $25,000
- Public Employees Retirement System (PERS) - 2% @ 55; 7% City paid employee contribution
- The City participates in Social Security
- Vacation Leave - 80 hours accrued in first year
- Sick Leave - 96 hours annually
- 12 + 2 floating holidays
- Credit Union
- Employee Assistance Program
- City contributes $860 for deferred comp
- 100 hours of paid executive leave
- Optional participation in a 401 (a) plan
- Insurance adjustment of $150.00/year
- Less than 1 year
- 1 year
- 2 years
- 3 years
- 4 or more years
- Yes
- No
- None
- High School or Equivalent
- Some College Coursework
- AS/AA (Associate Degree)
- BS/BA (Bachelors Degree)
- MA/MS (Masters Degree) or Higher
- Yes, currently possess
- No, but have the ability to obtain upon appointment
- No
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Assistant City Clerk - Redlands, United States - City of Redlands, CA
Description
Salary : $68, $82,764.00 AnnuallyLocation : Redlands, CA
Job Type: Full Time
Job Number: 01835
Department: City Clerk
Opening Date: 06/03/2024
Closing Date: 6/25/2024 5:00 PM Pacific
Description
Under general direction, the provides direct assistance to the City Clerk in the preparation of agendas, minutes preparation and follow-up; maintains official documents and records; coordinates the City's records management program and document imaging program; assists with municipal elections and Fair Political Practices Commission (FPPC) filings. Exercises functional and technical supervision over lower level staff.
Examples of Duties
Examples of duties may include, but are not limited to, the following:
Experience:
Essential function and duties require the following physical abilities and work environment:
IMPORTANT APPLICATION INFORMATION AND INSTRUCTIONS
Candidates must clearly demonstrate through their application material that they meet the minimum qualifications of the position. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the positions may consist of any combination of written, performance, and oral exams to evaluate the applicant's skills, training, and experience for the position.
The employment application must be completed and submitted online. Applicants must list current and past work experience. Do not indicate "See Resume".
Proof of education such as but not limited to, university/college transcripts and degrees must be submitted online with your application. Applicants are responsible for attaching proof of education, certification, and/or license to each position for which they apply.
The following documents are required for this position:
1. Unofficial transcripts verifying completion of equivalent to an Associate's degree, (or higher) with major coursework in business administration, public administration, or a closely related field.
An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. This evaluation must be submitted by the application deadline.
Failure to provide all required documents will result in elimination from the selection process.
Please note, the City of Redlands' preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders.
The successful candidate will be required to undergo a reference/background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which may include a drug/alcohol screening depending upon job classification). The City of Redlands utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization.
For questions regarding this recruitment, please contact Julie Maher at
Benefits associated with this position include:
How many years of increasingly responsible clerical experience involving taking and transcribing minutes of meetings, maintaining complex files and explaining policies, procedures, and regulations to staff and the public do you have?
Do you have experience in a municipal setting?
What is the extent of your formal education?
Do you currently possess, or have the ability to obtain upon appointment, a valid California drivers license?
