Accounts Payable Specialist - Gaithersburg, United States - Novavax

Novavax

Verified Company

Gaithersburg, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

If you find science, speed, and success exhilarating, you have come to the right place.

Novavax, Inc (Nasdaq:
NVAX) is a biotechnology company that creates transformational vaccines that address some of the world's most pressing infectious diseases.

We have more than a decade of experience contending with some of the world's most devastating diseases, including COVID-19, seasonal influenza, RSV, Ebola, MERS, and SARS.

Hard-won lessons and significant advances illustrate that our proven technology has tremendous potential to make a substantial contribution to public health worldwide.

Novavax, Inc. is headquartered in Gaithersburg, Maryland with additional facilities in Uppsala, Sweden and Bohumil, Czech Republic.

Job Summary

Responsibilities include but are not limited to:

Perform daily processing of 2-way and 3-way match invoices for assigned cost centers or vendors, in a variety of currencies, for up to eight legal entities
Ensure Accounts Payable invoices have proper approval to pay; monitor approval workflow in SAP and followup with purchase order owners to ensure timely approval to pay is received
Work crossfunctionally to resolve invoice posting issues such as blocked invoices pending goods receipts and parked invoices requiring additional purchase order funding; escalate issues as appropriate
Respond timely to internal stakeholders or external vendors regarding invoicing and payment inquiries
Monitor the Accounts Payable mailboxes and assist with managing correspondence
Obtain and analyze vendor account statements, reconcile to invoices in SAP
Collaborate with internal business partners to review critical suppliers, support key business initiatives, and assist with enhancement projects within the procure to pay process
Assist with monthend and yearend Accounts Payable duties, including aging report analysis, monitoring outstanding checks, and Form 1099 preparation
Support internal/external audit and SOX requests
Help identify process gaps and improvement opportunities
Perform other duties as requested to support Accounts Payable and Accounting Operations

Minimum Requirements:

36 years of accounts payable/accounting experience
SAP system experience a preferred
Must be proficient in MS Excel and have a working knowledge of other MS Office Software
B.S. Degree in Accounting or related field preferred
Manufacturing or pharmaceutical experience a plus
Customerservice mindset
Deep understanding of 3way match and P2P/PO processes
Strong communication and writing skills

Other Qualifying Requirements:

Results oriented; dependable; selfstarter
High attention to detail, selfprioritizes work, can critically evaluate information
Collaborative, enjoys working cross functionally and in a team
Willingness and desire to contribute to continuous improvement
Strong organizational skills, accuracy, attention to detail & deadlines
Proactive, enthusiastic and motivated to learn new skills and solve problems
Acts with integrity, understands internal controls within Accounting Operations
System savvy, excited to find ways to use excel or automate processes
Analytical, enjoys digging into details to understand root causes of issues

Novavax offers a base salary, annual bonus, equity grants, professional career development/growth opportunities, and a comprehensive benefits package including medical, dental, vision, Rx, STD, LTD, Life, Optional Life, 401(k) plan.

Equal Opportunity Employer/Veterans/Disabled

Novavax is an equal employment opportunity employer.

Employment and advancement opportunities are available to all individuals on an at-will basis, regardless of their race, color, national origin, religion, ancestry, citizenship status, military or veteran status, sex, sexual orientation, gender identity or expression, age, marital status, family responsibilities, pregnancy, disability, genetic information, protective hairstyle, or any other characteristic protected by applicable federal, state, or local law.

Except where prohibited by applicable state law, this position requires that you be fully vaccinated against COVID-19 unless you need a reasonable accommodation or qualify for an exemption.