Part-Time Specialist III, Business Services - Katy, United States - Lone Star College

Description

Commitment to Mission

This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, diversity, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.

Cultural Beliefs

• One LSC
• Student Focused
• Own It
• Advance Equity
• Cultivate Community
• Choose Learning

The Chronicle of Higher Education's "Great Colleges to Work For" is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions.

Lone Star College was recognized in three areas: Shared Governance; Faculty Experience; Diversity, Inclusion & Belonging.

Campus Marketing Statement

Lone Star College-Cypress Center

Lone Star College offers high-quality, low-cost academic transfer and career training education to 80,000+ students each semester. LSC has been named a 2023 Great Colleges to Work For institution by the Chronicle of Higher Education.

LSC consists of eight colleges, seven centers, eight Workforce Centers of Excellence and Lone Star Corporate College.

LSC-Cypress Center, a satellite center of LSC-CyFair, is located at Clay and Fry roads. The center provides core academic courses and transitional education courses and houses more than 15,000 square feet of workforce space with industrial labs for the workforce programs including: Drafting, Engineering Technology, Geographic Information Systems, Machining and Welding.

Location address is 19710 Clay Road, Katy, TX 77449.

Job Description

PURPOSE AND SCOPE:

The PT Specialist III issues procurement cards, provides assistance and training, audits transactions to adhere to policy and procedures, runs reports, analyzes data, and reports audit findings to administrators. He or She provides assistance and training for purchasing, Accounts Payable and credit cards to campus personnel and division managers. He or She trains travel and expense prepay auditor on financial module and procedures and acts as backup. The Specialist III is responsible for cash handling and accounts receivable (A/R) of student accounts. He or She executes job duties to ensure effective operations of department. He or She reviews and analyzes reports, records, and directives, and confers with others to obtain data required for department activities. He or She provides guidance to students, LSC Student Services, and LSC Financial Aid with regard to tuition, fees, payment plans, and collections efforts.

ESSENTIAL JOB FUNCTIONS:

1. Analyze financial procurement card accounts and transactions. Report and record violations. Issue procurement card and travel and expense credit cards. Maintain credit card spreadsheets and data.
2. Provide training and assistance on purchasing guidelines to requestors and division managers. Enter requisitions and contract for business services. Provide assistance with office of general counsel contracts and procedures.
3. Provide instruction and direction to campus personnel on accuracy of direct pay request and accounts payable guidelines. Verify for accuracy and process direct payments for processing.
4. Train and assist Travel and Expense. Prepay Auditor for Travel and Expense module as SME. Act as backup to Prepay Auditor for travel and Expense module.
5. Create Budget journals and JE's. Perform year-end processes. Serve as back-up for campus business office journal entries, bank deposits and general ledger reconciliations. Create General Ledger journals such as transfer funds from suspense accounts to corresponding accounts.
6. Assist students with account finance and payment activities associated with receivables, billing and collection activities.
7. Manage third party billing, collection and reporting functions on student accounts to ensure accuracy and timeliness
8. Review, validate and adjust student accounts for tuition waiver and fees in accordance to state and financial aid guidelines.
9. Assist cashiers with daily functions as needed. Record refund monies for vending machine. Request vendors to deliver refunds.
10. Sit on various campus hiring committees for staffing coordination and selection.
11. Record students receivables payments and balancing at the end of work session. Prepare student receivables deposits.
12. Deliver instructions to students to set up payment plans online. Assist some student with manual payment plans. Deliver instructions to students and provide assistance in filling out Financial Agreement Responsibility. Deliver instructions to students and provide assistance in obtaining 1098t forms. Deliver instructions to students and provide assistance in creating a refund profile online.
13. Deliver instructions to employees to fill out employee waivers. Email employee waiver forms to employees upon request and enter waivers into system.
14. Assist students by putting different waivers into the system such as dual credit, Early College High School, State Waivers, Police and Firefighters waiver, etc.

KNOWLEDGE, SKILLS AND ABILITIES:

• Requires detailed analytical skills and a high level of accounting skills and knowledge
• Proficiency in use of personal computer workstation with standard software applications
• Excellent interpersonal and organizational skills to interact with subordinates and direct/coach work efforts
• Excellent interpersonal relationship and communication skills
• Ability to organize functions to ensure compliance with deadlines and regulatory requirements
• Ability to transfer knowledge to subordinates and higher authorities; Ability to determine the approach for doing the work
• Ability to work in an environment that may have unpredicted requirements or demands
• Ability to follow specific procedures that may result in interaction with co-workers, citizens, or other individuals
• Ability to work in a responsive environment where co-workers or citizens bring problems to incumbent for resolution; Ability to determine the problem and create an individual solution
• Ability to prepare and or process purchase orders
• Ability to make recommendations that affect the budget

PHYSICAL ABILITIES:

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

WORK SCHEDULE AND CONDITIONS:

• Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment
• Interface with internal and external contacts as needed to carry out the functions of the position
• Work is performed in a climate-controlled office with minimal exposure to safety hazards

REQUIRED QUALIFICATIONS:

• High school diploma or GED

Salary

Hourly Pay Rate is $14.55.

Benefits Marketing Statement

By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment, excellent work/life balance, tuition waiver, participation in a tax deferred retirement plan and more.

Special Instructions

Go to the Job Search page, click on 'My Activities' at the top of the page. Under My Cover Letters and Attachments you will click on 'Add Attachment.' Please be sure to put the Job ID# in the title once you name your file for cover letters only, unless you attached your cover letter with your resume.

If you are applying for an Instructional position (i.e. Faculty, Adjunct Faculty, Instructor), please ensure you include the following to be considered: Resume/CV, Cover Letter, Teaching Philosophy, and unofficial transcripts.

You must limit your file name for any attachment to 40 characters or less.

How to Apply

ALL APPLICANTS MUST APPLY ONLINE ONLY

We will not accept application material received via fax, email, mail, or hand delivered.

Postings for part-time and adjunct positions are active for the academic year. By selecting the option to receive notifications on your profile, you will begin receiving electronic communication regarding new opportunities with Lone Star College (LSC).

If selected for an interview, a recruiter will contact you by phone, or email to schedule an interview.

Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States.

More information on the E-Verify program is available at

Lone Star College is an EEO Employer. All positions are subject to a criminal background check.