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    Office Assistant - Salt Lake City, United States - University of Utah

    University of Utah
    University of Utah Salt Lake City, United States

    3 weeks ago

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    Description
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    Announcement

    Details

    Open Date 05/07/2024 Requisition Number PRN14813N Job Title Office Assistant Working Title Office Assistant Job Grade B FLSA Code Nonexempt Patient Sensitive Job Code? No Type Non Benefited Staff / Student Temporary? No Standard Hours per Week 20 hours per week Full Time or Part Time? Part Time Shift Day Work Schedule Summary

    M-F 9:00AM to 1:00PM

    Is this a work study job? No VP Area President Department University Print & Mail Srvs. Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $13.50/h Close Date 08/07/2024 Job Summary

    Greets and assists visitors in person or over the telephone. Provides general office support.

    Responsibilities


    • Receives, greets and directs visitors to appropriate person or office.
    • Answers telephones, providing assistance and directing customers to the correct person or office.
    • Processes and distributes mail.
    • Creates and maintains files.
    • Schedules appointments and arranges for meetings.
    • Answers questions about the organization and associated activities.
    • Assists with word processing, data entry and internet searches.
    • Maintains office equipment; arranges for service calls as needed.


    This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

    Work Environment and Level of Frequency typically required


    Nearly Continuously:
    Office environment.

    Physical Requirements and Level of Frequency that may be required

    Nearly Continuously:
    Sitting, hearing, listening, talking.

    Often:
    Repetitive hand motion (such as typing), walking.


    Seldom:
    Bending, reaching overhead.

    Minimum Qualifications


    High school diploma or equivalency (one year of education can be substituted for two years of related work experience) required.

    One year full-time customer service experience or equivalency, demonstrated human relation and effective communication skills also required.


    Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

    Preferences

    Must be able to handle fast paced environment dictated by deadlines. Must be able to multi-task and have good organization skills. Printing background preferred.

    Special Instructions Summary Additional Information

    The University is a participating employer with Utah Retirement Systems ("URS").

    Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work).

    Contact Human Resources at for information.

    Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions.

    Please contact Utah Retirement Systems at or or University Human Resource Management at if you have questions regarding the post-retirement rules.

    This position may require the successful completion of a criminal background check and/or drug screen.


    The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

    All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.


    The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status.

    The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106.

    The requirement not to discriminate in education programs or activities extends to admission and employment.

    Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.


    To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA).

    More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at:

    Online reports may be submitted at

    This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses.

    They also provide information about safety and security-related services offered by the University of Utah.

    A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

    Posting Specific Questions

    Required fields are indicated with an asterisk (*).


    • Do you have a High School Diploma, GED, or equivalency?
    • Yes
    • No
    • Do you have one or more year(s) of full-time customer service experience or equivalency?
    • Yes
    • No
    • Do you have previous work experience in a college/university environment?
    • Yes
    • No
    • Are you a current University of Utah student?
    • Yes
    • No
    • Indicate your level of expertise in MS Office (Word, Excel, PowerPoint, Outlook, etc.)
    • Basic
    • Intermediate
    • Advanced
    Applicant Documents

    Required Documents

    Optional Documents


    • Cover Letter
    • Resume
    • Appropriate discharge document (such as a DD-21- Member Copy 4) - Veteran Only - Call
    • Addendum to the University of Utah - Veteran Only - Call after submission
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