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Executive Assistant
1 week ago
Motion Recruitment Cambridge, United StatesOur Client, a private Ivy League research university, is looking for someone to join their team as an Executive Assistant · ***This is a hybrid 3-month contract with long term potential in Cambridge, MA*** · What You Will Be Doing · The Executive Coordinator provides a timely an ...
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Executive Assistant
1 day ago
Planet Professional Cambridge, United StatesExecutive Assistant · Contract to Perm · Hourly: $32-35hr · Salary: $70-74K · Onsite - Cambridge · Must Haves: · Banking or Finance industry experience · Governance experience · Job Summary: · Under the general direction of the President, assist with administrative activity an ...
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Executive Assistant
2 weeks ago
ACL Digital Cambridge, United StatesExecutive Assistant # HUJP · Cambridge, MA Hybrid Remote) · 03+ month contract with possible extension · Work Schedule: 25 hours/week · Tech skills: advanced skill level in Microsoft Office 365 (Outlook Calendar, Word, PowerPoint, Excel), SharePoint, CRM databases (data entry, e ...
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Executive Assistant
2 weeks ago
Proclinical Cambridge, United States ContractProclinical is seeking a dedicated and organised Administrative Assistant. The role primarily involves managing calendars, handling expenses, arranging trave, and preparing materials for meetings and presentations. The successful candidate will also be responsible for managing hi ...
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Executive Assistant
2 weeks ago
Samuels & Associates Boston, United StatesThe Executive Assistant will assist a company Partner and support Senior Vice Presidents. This individual will work closely with the Development team in supporting processes and procedures for the day-to-day operations including but not limited to partner/lender reporting, tenant ...
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Executive Assistant
2 weeks ago
Beacon Hill Boston, United StatesExecutive Assistant to $83K - Work in Education · Our client, a Boston-based college, is seeking an Executive Assistant to support the Provost and Dean In this role, the Executive Assistant will ensure the smooth functioning of the Office of the Provost by managing communication, ...
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Executive Assistant
2 weeks ago
Russell Tobin Boston, United StatesRussell Tobin + Associates is currently seeking an Executive Assistant in Boston, MA. Position is a 4 - 6 month contract. · Job Title: Executive Assistant · Pay: $ $38.00/hour (based upon experience) · Duration: 4 - 6-month contract · Schedule: Monday – Friday // 40hrs/week · Loc ...
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Executive Assistant
2 weeks ago
Beacon Hill Boston, United StatesExecutive Assistant to $75K - Boutique Firm, Unparalleled Benefits · Boutique investment firm is looking for a mature and polished Executive Assistant to support key members in a successful and dynamic team Responsibilities will include monitoring and filtering incoming correspo ...
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Executive Assistant to Executive Member
6 days ago
Biogen Cambridge, United States Full timeArray · Qualifications · Required Skills · • Minimum of 7+ years' experience in administrative support function with experience supporting a global function · • Expert verbal and written communication skills; highly polished and articulate · • Excellent interpersonal skills · • E ...
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Executive Assistant
1 day ago
Commonwealth Care Alliance Boston, United StatesWhy This Role is Important to Us · The Executive Administrator will serve as a critical contributor to the workings of the Chief Revenue and Growth officer and his direct reports including the connection and management of many critical components of the organization. In addition ...
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Executive Assistant
2 weeks ago
Jones Lange Lasalle, Inc. Cambridge, United StatesJLL supports the Whole You, personally and professionally. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most Executive Assistant, Executiv ...
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Executive Assistant
2 weeks ago
Harvard University Cambridge, United StatesBasic Qualifications · At least 3 years of high-level administrative support experience. Must have experience supporting senior level leaders and executives. · Additional Information · Learn more about our work culture and see yourself at Harvard Kennedy School. · We regret that ...
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Executive Assistant
2 weeks ago
Harvard University Cambridge, United StatesThe Harvard Kennedy School Deans Office seeks an Executive Assistant to join our team. Reporting to the Chief of Staff, the Executive Assistant serves as key member of the Deans Office, providing a range of high-level administrative support to the Executive Assistant, Executive, ...
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Executive Assistant
2 weeks ago
JLL Cambridge, United StatesJLL supports the Whole You, personally and professionally. · Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our indu ...
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Executive Assistant
2 weeks ago
Harvard University Cambridge, United StatesThe Berkman Klein Center for Internet & Society (BKC) at Harvard University seeks an Executive Assistant to be responsible for administrative logistics and coordination for the senior leadership team of the Center including Senior Director of Applied Executive Assistant, Executiv ...
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Executive Assistant
2 weeks ago
Harvard University Cambridge, United StatesBasic Qualifications · * 5+ years of related administrative support experience · * Prior experience with complex calendar, expense, and travel itinerary management and support for a senior executive · * Demonstrated advanced level proficiency with Microsoft Word, Excel, and Power ...
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Executive Assistant
2 weeks ago
Convergent Research Cambridge, United StatesWe looking for a full-time Executive Assistant to support a new FRO's CEO, Vikash K. Mansinghka (also leader of MIT's Probabilistic Computing Project and President of the Probabilistic Computing Foundation). This position will support and coordinate work across multiple projects, ...
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Executive Assistant
15 hours ago
Harvard University Cambridge, United StatesBasic Qualifications · 5 or more years of administrative support or related experience in a business or customer service environment. Education beyond high school may count toward some, though not all, experience. · Additional Information · This is a term appointment currently ex ...
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Executive Assistant
2 weeks ago
TileDB, Inc. Cambridge, United StatesTileDB is looking for a highly organized and proactive Executive Assistant to support our CEO, CRO, and the broader executive suite. This role is pivotal for the smooth operation of our fast-paced startup. The ideal candidate will excel in a dynamic environment, managing multiple ...
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Executive Assistant
2 weeks ago
Flagship Pioneering, Inc. Cambridge, United StatesFlagship Pioneering is a biotechnology company that invents and builds platform companies that change the world. We bring together the greatest scientific minds with entrepreneurial company builders and assemble the capital to allow them to take courageous leaps. Those big leaps ...
Executive Assistant - Cambridge, United States - Harvard University
Description
Basic QualificationsMinimum 5 years' experience supporting senior/executive level staff.
Additional Information
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive.
We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
Position DescriptionCOMMUNICATION & GATEKEEPING
This position provides executive support through a wide range of highly skilled administrative services to the vice provost and senior assistant provost.
The EAOM will provide a warm and welcoming environment for visitors and manage arrival details for various stakeholders, consultants, and vendors.
This position is responsible for management and quality control of high-level and high-volume email communications, and will compose and edit emails, letters, memos, reports, and detailed meeting agendas.
CALENDAR & FINANCIAL MANAGEMENT
This position manages and coordinates the VPR and SAPR's calendars, arranging complex meetings and handling meeting material preparation and logistics.
EVENT COORDINATION
The EAOM occasionally coordinates OVPR-sponsored events, including conferences, seminars, annual retreats, and topic-specific events.
Related duties may include, but are not limited to, scheduling speakers, processing reimbursements, exploring and organizing space, and coordinating vendors (including A/V support, transportation, and catering).
BROAD ORGANIZATIONAL SUPPORT
The EAOM develops and maintains an administrative support system for the OVPR broadly, creating processes that facilitate office-wide coordination of activities.
The EOM acts as the primary point of contact for building management and all space-related issues, and oversees the ordering of supplies as well as maintenance of equipment and resources for the Office.
S/he organizes regular office-wide meetings.Physical Requirements
While performing the duties of this job, the employee is regularly required to sit; use hands to handle or feel and talk or hear.
Job Summary
This position will provide executive-level administrative support to Harvard University's Office of the Vice Provost for Research (OVPR).
The OVPR office functions across the University to encourage, cultivate, and coordinate high-impact academic research across Harvard's schools and affiliated institutions.
The Executive Assistant and Office Manager (EAOM) will serve as the primary contact and liaison for internal and external stakeholders related to the Vice Provost for Research (VPR) and Senior Assistant Provost for Research (SAPR)'s professional activities.
This position is responsible for developing and maintaining effective systems for managing the office administrative needs, working independently in an environment of multiple and conflicting priorities.
The Vice Provost for Research is also an active faculty member in the Department of Earth & Planetary Sciences at Harvard who, in his role of VPR, participates in a number of Boards and committees.
In this role, the EAOM will interact with faculty, students, external scholars, government officials, media, and other stakeholders, whose involvement in the activities of the office is essential to its success.