- **Administrative Support:**
- Manage day-to-day administrative tasks, including answering phone calls, responding to emails, and handling correspondence.
- Schedule appointments, meetings, and interviews, coordinating with internal staff and external stakeholders as needed.
- Maintain office supplies inventory and place orders when necessary.
- Assist with document preparation, formatting, and proofreading.
- **Data Management and Reporting:**
- Maintain accurate and up-to-date records in the agency's database, including client and candidate information, job orders, and placements.
- Generate regular reports on key performance metrics, such as candidate pipelines, interview schedules, and placement outcomes.
- Assist with data entry and data analysis tasks to support decision-making processes.
- **Client and Candidate Interaction:**
- Greet visitors and candidates who visit the office, providing them with a positive and welcoming experience.
- assist current employees with any issues they are experiencing at work.
- Liaise with clients and candidates over the phone and via email, providing information and assistance as needed.
- **Office Management:**
- Oversee the maintenance of office equipment, ensuring that it is in good working condition.
- Coordinate office cleaning and maintenance services, maintaining a clean and organized workspace.
- Implement and enforce office policies and procedures to ensure compliance with company standards and regulations.
- **Team Support:**
- Provide administrative support to the branch manager and recruitment team.
- Collaborate with team members to streamline processes and improve efficiency in office operations.
- Foster a positive and collaborative work environment by promoting teamwork and open communication.
- High school diploma or equivalent; bachelor's degree in business administration or a related field is preferred.
- Proven experience in an administrative role, preferably in a staffing or recruitment environment.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office software.
- Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Excellent communication and interpersonal skills, with a friendly and professional demeanor.
- Attention to detail and accuracy in data entry and record-keeping.
- Ability to maintain confidentiality and handle sensitive information with discretion.
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Office Manager - New Orleans, United States - Labor Staffing Inc.
Description
Job Description
Position Overview: As an **Office Manager** at our **staffing agency**, you will play a pivotal role in ensuring the smooth and efficient operation of our office. You will be responsible for managing **administrative tasks**, providing support to the **branch manager** and maintaining a professional and organized work environment. Your attention to detail, excellent organizational skills, and ability to multitask will be essential in contributing to the overall success of the agency.
**Key Responsibilities:**
**Qualifications:**
If you're a highly organized and detail-oriented individual with a passion for providing excellent administrative support, we encourage you to **apply** for the Office Manager position at our staffing agency.