- Monitors office procedures and resolves problems through collaboration with the team, and
- implements changes as needed
- Manages bookkeeping, including accounts payable/receivable, and data spread sheets - as well
- as petty cash, online credit card transactions, PAYPAL transactions
- Manage obligations to suppliers, customers and third-party vendors
- Process bank deposits
- Reconcile financial statements
- Prepare, send and store invoices
- Contact clients and send reminders to ensure timely payments
- Submit tax forms
- Report on the status of accounts payable and receivable
- Update internal accounting databases and spreadsheets
- Maintains and balances general ledger
- Maintains historical records by filing documents
- Prepares financial reports by collecting, analyzing, and summarizing account information and trends
- Complies with federal, state, and local legal requirements by studying requirements; enforcing
- adherence to requirements; filing reports; advising management on needed actions
- Maximize cash flow through efficient billing and collection processes
- Schedules appointments and office meetings as needed
- Ensures the efficient operation of all office equipment
- Maintains office supply inventory, and orders supplies as needed
- Prepares and completes daily outbound and inbound shipping duties
- Performs other duties as needed by the company
- Knowledge of bookkeeping procedures ,debt collection, state tax, employment laws and
- Proven work experience as an Accounts Administrator/ Office Manager or similar role
- Solid data entry skills with an ability to identify numerical errors
- Strong organizational, planning, analytical and scheduling skills
- Excellent written, oral, and interpersonal communication skills
- Requires at least 3 years of bookkeeping and administrative experience
- Working knowledge of financial statements and automated financial software
- Knowledge of accounting procedures to maintain petty cash, payroll, accounts payables and
- Must type 40-50 wpm and be proficient in the use of one or more types of office equipment
- Advanced knowledge of Excel (using financial formulas and creating spreadsheets) and
- QUICKBOOKS (Required)
-
Benefits - 401(k)
- Paid time off - 6 weeks
- Monday to Friday in office
- Bonus opportunities
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Job Description
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