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    Accounts Payable Specialist - San Jose, United States - ACTenviro

    ACTenviro
    ACTenviro San Jose, United States

    3 weeks ago

    Default job background
    Full time
    Description

    Job Summary

    The Accounts Payable Clerk will be responsible for day-to-day financial transactions including accounts payable, employee expense reports, corporate credit card reconciliations, and various other transactional matters.

    Accountabilities

  • Analyzes and processes accounts payable in a timely manner.
  • Review, verify, obtain approvals, codes and enters items such as invoices, employee expense reports, check requests, etc., with correct account and cost center codes conforming to standard procedures to ensure proper entry into the financial system.
  • Investigates and resolves problems associated with processing of invoices, purchase orders, contracts, or other payment discrepancies and inquiries.
  • Prepares, processes, prints, and distributes accounts payable checks on a weekly basis.
  • Prepares and enters check requests, wire transfers, and ACH transactions.
  • Reconciles company credit card transactions, verifies charges, and processes payments.
  • Records entry of, verifies documentation for, and reconciles petty cash.
  • Review and reconcile vendor statements and accounts, and handles all vendor correspondences
  • Assist with month end duties including general ledger account reconciliations and reporting
  • Receives, researches, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
  • Files and maintains accounting documents, records, and reports; assists with mail distribution, and performs other general office duties
  • Assists in compiling information, documentation, and preparing responses for auditors
  • Assist with new vendor set up, including obtaining W-9's, revised invoices, and performing TIN Matching
  • Performs other duties as assigned

    • Knowledge, Skills and Ability

  • Strong organizational and prioritizing skills
  • Ability to multi-task
  • Ability to work independently with minimum direction
  • Ability to follow up on pending issues
  • Effective time management skills and ability to meet deadlines
  • Attention to detail, thoroughness, and commitment to accuracy
  • Strong problem analysis and problem-solving skills
  • Strong data entry skills
  • Open to change and willing to learn new skills
  • Exceptional written and verbal communication skills, including effective interpersonal and collaboration skills.
  • Complies with the organization's established policy and procedures and keeps information confidential
  • Safety-conscious

    • Education/Experience

  • Bachelor's degree in accounting, or equivalent
  • 2 years of experience in an accounts payable role
  • Knowledge of 1099 requirements for vendors
  • Proficient in MS Word, Excel, and Outlook
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