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    Administrative Assistant/Receptionist - Long Beach, United States - AI Fire

    AI Fire
    AI Fire Long Beach, United States

    3 weeks ago

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    Description

    Academy Fire Life Safety offers national one-stop fire and life safety services through our network of self-perform districts and trusted vendor partners. Our experienced account managers ensure clients across the country receive the same quality service for fire safety systems. We combine unmatched industry knowledge and scale with personal service and accountability.

    Join our team with over 80 years in business and two decades serving hundreds of national and regional account customers. Academy Fire offers unparalleled expertise in the management of multi-site fire and life safety protection. Through our customer service centers in New York and California, we provide coverage 24/7, 365 days a year.

    Academy Fire Life Safety is seeking an experienced full-time Administrative Assistant/Receptionist to work in our Long Beach, California office. The ideal candidate will have front desk, administrative, and office experience. Ideal candidate will have excellent communication and organizational skills and be knowledgeable in MS office.

    As the first point of contact, the Administrative Assistant/Reception will:

    • Greet visitors.
    • Receive, send and distribute mail.
    • Answer incoming calls and transfer to appropriate personnel.
    • Order and maintain office supplies/inventory.
    • Generate memos, emails and reports when appropriate.
    • Coordinate meetings and travel itineraries.
    • Respond to questions and requests for information.
    • Add providers and attach documents into internal and client systems.
    • The ability to type at least 60 WPM.
    REQUIREMENTS:
    • 3-5 years of Office Coordination.
    • 3-5 years of experience in Customer Service.
    • Current use of MS Office Suite (Word, Excel) in a proficient manner.
    • Detail oriented and comfortable working in a fast-paced office environment.
    • Exceptional communication skills.
    • Superior organization skills and dedication to completing projects in a timely manner.
    • Capable of passing a pre-employment background check.
    In addition to the above, the most desirable candidate will be proficient in:
    • Customer Service - provide helpful, courteous, accessible, responsive and knowledgeable support to staff, clients, and others at all times.
    • Problem Solving - Identifies potential issues, find solutions by looking beyond the obvious, and apply effective methods for solving problems to support the business objectives.
    • Strong interpersonal/communication skills.
    • Detailed oriented and demonstrate a high degree of accuracy when performing data entry.
    • Notary a plus.
    • Fire Protection knowledge a plus
    Join our team with over 80 years in business and two decades serving hundreds of national and regional account customers. Academy Fire offers unparalleled expertise in the management of multi-site fire and life safety protection. Through our customer service centers in New York, Texas and California, we provide coverage 24/7, 365 days a year.

    Academy Fire Life Safety offers competitive pay based on skills and experience, a comprehensive benefits package, including medical, dental, vision, a 401(k) with company match, Short and Long-term Disability, Paid Time Off, and holidays.

    Academy Fire Life Safety is an EOE.

    Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.

    We look forward to talking with you about career opportunities with Academy Fire Life Safety.

    For consideration, please apply on-line.

    Employment with an Equal Opportunity Employer (EOE) including disability/veterans.

    Other details
    • Pay Type Hourly
    • Min Hiring Rate $20.00
    • Max Hiring Rate $22.00
    Apply Now
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